Operations Clerk jobs in Rio Rancho, NM

Duties

DUTIES AND RESPONSIBILITIES

• Assists the Activity Manager with a variety of clerical, administrative, and cash handling duties which may include but not limited to the following: types correspondence, reports, and other materials from rough draft, clean or corrected copy, including statistical and financial data.
• Composes correspondence from brief verbal or written instructions of the supervisor. Responsible for correct spelling, paragraphing, grammar, format, etc.
• Maintains schedules of employees.
• Prepares proper documentation for receiving and purchasing of supplies and equipment.
• Inputs inventory invoices into current software within 24 hours of invoice receipt. Provides information and performs customer service when required.
• Prepares daily financial documentation, i.e., consolidated/cashier's reports (AF Form 1876) and forwards to the NAF Accounting Office for processing and makes the daily deposit to the Central Cashier. Keeps correspondence, financial, and child's files; prepares invoices and necessary paperwork to ensure proper payment of vendors.
• Assists with end of month inventories.
• Trains new employees on proper cash handling procedures and daily financial paperwork.
• Prepares receiving reports on all merchandise. Logs receiving reports, makes copies and turns in originals to the Accounting Office.
• Coordinates with the Accounting Office on mid-month and end of month account detail listings and operating statements. Inputs all payroll information into the TMX system daily, turns in bi-weekly payroll file and month accrual disks to the NAF Accounting Office. Maintains continuity, self-inspection, safety, ORM, resource protection, and training documentation and books.
• Creates and maintains a file plan and filing system IAW establish procedures and AF instructions.
• Performs other related duties as assigned

Requirements

Conditions of Employment

• This position requires the incumbent to complete a background investigation with favorable results.
• Must possess a valid motor vehicle operator’s license
• Must meet specific physical requirements, pass a physical examination and have required immunizations
• This is a drug testing designated position. The incumbent is subject to random testing for drug use.

How You Will Be Evaluated

• Benefits

  Review our benefits

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Required documents may vary based on the eligibility you are claiming (i.e., applying as a Military Spouse Preference - MSP, applying as a veteran, applying as a current federal employees, applying as a displaced employee, etc.,). The below document(s) are required and MUST be submitted with your application by the closing date of this job announcement:
  

  • Resume

  
  
  Your resume may be submitted in any format and must support identified the general or specialized experience described in this announcement. If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations and you may not be considered for this vacancy.
  
  Other accepted documents to support a qualification and/or claimed preference/priority eligibility may include:
  
  

  • Cover Letter
  • DD-214/ Statement of Service
  • Diploma/ GED
  • Disability Letter (VA)
  • License
  • AF 2545
  • Other (2)
  • PCS Orders
  • Professional Certification
  • Proof of Marriage Status
  • Resume
  • Separation Notice (RIF)
  • SF-50/ Notification of Personnel Action
  • Transcript

  
  
  As described above, your complete application includes your resume, your responses to the online questionnaire, and supporting documents which prove your claimed eligibility. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.
  
  NOTE: Documents submitted as part of the application package to include supplemental documents may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person's personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

• How to Apply

  To be considered for this vacancy you must apply and complete the online questionnaire and submit the documentation specified in the Required Documents section above.
  
  The complete application package must be submitted by 11:59 PM (EST) on 03/12/2024 to receive consideration.
  
  To begin, click Apply to access the online application. You will need to be logged into your USAJobs account to apply. If you do not have a USAJobs account, you will need to create one before beginning the application.
  
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package and submit the application. You must re-select your resume and/or other documents from your USAJobs account and designate the document type when submitting your application. Failure to complete this portion will result in an incomplete application package and you will not be further considered for this vacancy.
  
  It is your responsibility to ensure your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date.
  
  Additional information on how to complete the online application process and submit your online application may be found on the https://help.usastaffing.gov/Apply/index.php?title=Applicant
  
  To verify or check the status of your application, log into your USAJobs account. Once logged in, the Welcome screen lists your applications, your application status and the date it was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status

  
  

  Agency contact information

  Kirtland NAF HR Office

  Email

  377SVSHuman@us.af.mil

  Address

  Kirtland Child and Youth Services Flight
  377 FSS/FSMH, 1551 1st Street, Bldg 20350
  Kirtland AFB, NM 87117-5661
  US

  Next steps

  If you provided an email address, you will receive an email message acknowledging receipt of your application. Times may vary during the hiring process, as your application status updates/changes you will be notified with a notification letter via email.
  

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

Please see the "Who May Apply" section under the Qualifications section.