Operations Clerk jobs in Richmond, VA

*Resumes submitted through the Indeed site will not be reviewed for this position. You MUST submit a complete application package as detailed in the full job announcement found on our website at https://www.vaed.uscourts.gov/jobs Application instructions are outlined in the announcement.*

WORKPLACE SUMMARY
The Clerk’s Office of the U.S. District Court for the Eastern District of Virginia is comprised of over 100 professional staff providing administrative and operational support to more than 25 federal judges located across four geographical divisions. The District enjoys a talented staff, an interesting workload, and excellent agency relationships across the Executive and Judicial Branches of the U.S. Government.

POSITION OVERVIEW
This position is located in the U.S. District Court for the Eastern District of Virginia, Richmond Division Clerk’s Office. The jury and operations clerk performs administrative and customer service work in the jury process from beginning to end and assists in ensuring the court’s policies and procedures are carried out appropriately while maintaining the accuracy and integrity of the jury management system for Richmond. The jury and operations clerk ensures the efficient and fair operations related to the selection, qualification, summoning, orientation, management, and payment of jurors for petit and/or grand juries; and make determinations as to juror attendance. The Richmond jury and operations clerk performs additional duties in support of the operations section such as processing appeals, performing case management duties for civil and criminal cases, and processing outgoing mail. The jury and operations clerk works under the supervision of the Jury Administrator.

DUTIES AND RESPONSIBILITIES

Jury Duties

• Perform duties relating to master wheel refill and grand jury selection. Monitor and record the jury questionnaire process, juror attendance and selection. Provide support and assist jurors during jury service.
• Prepare and mail summons notices and forms. Process payments and reimbursements for jurors; prepare attendance certificates on behalf of jurors. Process returned summons (including data entry and preparing excusal letters).
• Operate the court’s Jury Management System (JMS) and the e-juror component of JMS and other automated systems. Perform quality checks on data entry and make appropriate corrections on qualification questionnaires and summonses sent in by serving jurors.
• Prepare and conduct juror orientation and assist jurors with their logistical needs (parking, lodging, refreshments, etc.) Direct jurors to assigned courtrooms to complete the selection process for trials and grand juries.
• Resolve routine juror candidate requests for deferral, waiver, or special needs. Prepare “failure to appear” letters and reschedule and or advise jury administrator on non-compliant jurors. In situations where juror candidates request deferral or waiver for high profile cases, the jury clerk must obtain additional facts and documentation from the candidate. A detailed memorandum needs to then be prepared by the jury clerk for the judge to include the circumstances of the request, the status of the current jury panel, as well as any other relevant documentation the judge might require in order to make an informed decision on the candidate’s request.
• Monitor court calendar to determine the appropriate number of jurors need for each jury trial day.
• Maintain and update the inbound and outbound telephone calls through use of an interactive voice response system for summoned jurors. Maintain and update demographic and other information on juror candidates.
• Work with and coordinate jury needs and activity with chambers staff, clerk’s office staff, U.S. Marshals Service, U.S. Attorney’s Office, and other groups to ensure the smooth operation of high profile or protracted jury trials.
• Enter and compile information regarding empaneled jurors in JMS and eJuror. Provide jury panel information for judges, clerk of court and jury administrator.
• Empanel Richmond Grand Juries. The incumbent opens grand jury sessions performing duties such as calling roll and swearing in potential jurors. The jury clerk reinforces procedures during judge’ orientation and administers the oath to the selected Grand Jurors.
• Prepare monthly and yearly statistical report for submission to the AO.
• Prepare Show cause memos to judges regarding jurors who fail to appear.

Operations Duties

• The Richmond jury and operations clerk performs additional duties in support of the operations section such as processing appeals, performing case management duties for civil and criminal cases, and processing outgoing mail.
• Other duties as assigned.

Job Type: Full-time

Pay: $47,596.00 - $77,382.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Holidays
• Monday to Friday

COVID-19 considerations:
Currently, mask and social distancing are not required. Please visit our COVID-19 Guidance page at www.vaed.uscourts.gov for the most up to date policies.

Work Location: In person