Office Services Supervisor jobs in Suffolk, VA

Storekeeper II

Job Summary

Position is responsible for compiling and maintaining inventory records and assisting with purchasing records for the division under the direction of the Supply Supervisor.  Position maintains a computerized database, assists with coordinating an annual inventory, and scans documents into the purchasing system. Position is responsible for performing various accounting functions and providing clerical office support.

Essential Duties

1. Assists in maintaining a detailed, accurate and up to date inventory database and performs data entry tasks to reflect additions, deletions, or transfers of material.
2. Participates in the annual physical inventory of all materials.
3. Performs duties related to and assisting with the loading / unloading of materials, and restocking functions.
4. Enhances the inventory database, as needed, to ensure that it continues to meet the needs of the division.
5. Operate forklift or other material handling equipment safely (lift truck operator certification preferred).
6. Enters receipts into purchasing system (MUNIS) and computerized inventory management system.
7. Resolves discrepancies with vendors.
8. Enters requisitions and scans documents into the Purchasing Computer System (MUNIS).
9. Review and file transaction records.
10. Serve as primary point of contact for office calls and provide customer service to receive and fill orders.
11. Distributes material as needed.
12. Performs physical receiving and issuing of material, as needed.
13. Access and navigate the School Dude maintenance and inventory software to document labor, materials, and other
14. applicable data.
15. Access and navigate the SunTrust Spending Platform to reconcile P-Card purchases.
16. Identify inventory items that are low in quantity and need restocking.
17. Solicit quotations from vendors.
18. Models nondiscriminatory practices in all activities.

(These are intended only as illustrations of the various types of work performed.  The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

Minimum Qualifications (Knowledge, Skills and/or Abilities Required)

• Completion of a standard high school diploma.
• Some knowledge of bookkeeping terminology and methods.  
• Some knowledge of spreadsheet and word processing software is essential.
• Experience in storekeeping with knowledge of modern storeroom inventory procedures and practices.  
• Must have at least 2 years’ experience managing parts and inventory. 
• Must possess a valid Virginia Driver’s License. 
• Some knowledge of building trades materials.  
• Ability to make simple mathematical computations.  
• Ability to prepare and maintain simple financial records. 
• Ability to understand and follow oral and written instructions.  
• Ability to file alphabetically and by date.  
• Ability to answer the telephone in a pleasant manner.  
• Ability to operate standard office equipment.
• Ability to operate forklift or other material handling equipment safely (lift truck operator certification preferred). 

For a complete job description visit http://sbo.nn.k12.va.us/hr/jobs/descriptions/Storekeeper_II_Plant_Services.pdf