OFFICE SERVICES MANAGER jobs in Oregon

OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)

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Admin Office Manager
  • Options Counseling and Family Services
  • Beaverton, OR OTHER
  • Job Details

    Job Location:    Beaverton Office - Beaverton, OR
    Position Type:    Full Time
    Salary Range:    $47,200.00 - $50,200.00 Salary/year

    Description

    If you are unable to complete this application due to a disability, contact this employer at recruiting@options.org to ask for an accommodation or an alternative application process.

     

    Vision Statement

    Options Counseling and Family Services supports the health, safety, equity, and well-being of our clients, families, employees, and communities.

     

    Mission Statement

    In partnership with members of the communities we serve, Options Counseling and Family Services promotes safety, healing, and empowerment for individuals and families.


    Benefits

    Options offers many benefits for our full-time employees (full-time is any employee working 30 hours per week or more). A list of all our benefits can be found on our website, here: https://options.org/careers/benefits/

     

    Highlights:

    • Options pays 100% of the cost to cover employees for medical, dental, vision, basic term life, accidental death and dismemberment, and long-term disability
    • 403b retirement plan with an agency match
    • Health Reimbursement Account (HRA) funded by Options to reimburse employees for a percentage of medical expenses related to employees' deductible
    • Flexible Spending Account (FSA) and Dependent Care Expense accounts are available
    • Generous Paid Time-Off (PTO) policy that allows employees to earn up to four weeks in the first year of employment
    • Employee Assistance Program (EAP), 100% funded by Options

     

    Studies have shown that women and people of color are less likely to apply for jobs unless they believe they have every one of the qualifications as described. We are most interested in finding the best candidate and our hiring processes are centered on assessing candidates based on diverse experience. Please let us know if you have questions.

    Qualifications


    General Description:

    Responsible for managing the daily operations of the office. Will assist with organizing tasks and projects for the Director, Clinical Manager, Program Supervisor(s), and service providers. Requires demonstrated experience in general office management, with knowledge of record keeping and financial information. Ability to effectively present information and respond to questions from management, therapist, community partners and other members of the team.

     

    Minimum Qualifications:

    Two-year college degree and two years of office management experience, or an equivalent combination of education and experience. Exceptional verbal and written communication skills. Able to work independently. Excellent computer skills in a Microsoft Windows environment, including proficiency with Microsoft Word, Excel, and database management and record keeping software (applicants will take a computer assessment to evaluate skill level). Must have respectful, open, unbiased, accepting attitude toward clients and their families. Must be able to pass a ODHS background check, which may include fingerprinting.

     

    Preferred Qualifications:

    Supervisory experience in an office environment. Experience in healthcare or another service industry. Bilingual, English/Spanish.

     

    Essential Duties and Responsibilities:

    • Primary support for Director and Clinical Supervisor
    • Works with the Director, Clinical Manager, and/or Program Supervisor(s) as a member of the management team
    • Assist with file management and communication with community partners, clinical staff, and central office
    • Provides management/oversight for all administrative/business operations of the office
    • Manages the oversight of the hiring process
    • Orient/train new employees on office procedures, deadlines, and general questions
    • Ensures proper documentation for personnel records, credentialing, and background checks for newly hired employees are collected and sent to central office in a timely manner
    • Supervise, train, and evaluate administrative staff
    • Responsible for file maintenance, including file reviews for completeness, combining financial files with closed files and file storage, ensuring compliance with HIPPA regulations
    • Coordinate all building and space needs, maintenance and repair issues, and appropriation of needed supplies and equipment
    • Provide accounting support for client funds; coordinating paperwork, issuing checks and routing check tissues to Billing Department
    • Manage office volunteers/interns
    • Process monthly reports for Program Supervisors/Directors as directed
    • Answer phones and assist with office communications
    • Monitor building safety needs including daily security/HIPPA sweep before leaving
    • Attend and participates in bi-monthly Office Manager meeting
    • Other duties as assigned

     

    Working Conditions:

    • Extended periods of time sitting at work station updating client records, and phone work
    • Requires continual mental concentration and attention to details
    • Extended periods of focus and attention and computer use are frequently required
    • Mobility and dexterity sufficient to assist clients/staff and handle required job-related functions
    • Ability to cope with clients who may use challenging or offensive language with potential for escalation to physical aggression
  • Just Posted

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NUTRITION SERVICES SUPERVISOR (#7651)
  • District Office
  • Klamath Falls, OR OTHER
  • GENERAL JOB DESCRIPTION: The Nutrition Service Supervisor plans, directs, and manages the activities and operation of the Food Services Department including the leadership of all kitchens and staff, p...
  • 6 Days Ago

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Dealer Services Specialist
  • L0105 Lithia Home Office
  • Medford, OR FULL_TIME
  • Dealership: L0105 Lithia Home Office Dealer Services Specialist The Dealer Services Specialist has a wide-range of support functions across the Lithia Motors, Inc company. The position will support th...
  • 1 Month Ago

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Retail Operations Manager
  • Office Depot
  • Medford, OR FULL_TIME
  • Overview At Office Depot and Office Max, every leader is responsible for growing total sales and services within the location. At Office Depot and Office Max, our Operations Manager is responsible for...
  • 1 Month Ago

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Retail Assistant Manager
  • Office Depot
  • Corvallis, OR FULL_TIME
  • Overview At Office Depot, Inc., every leader is responsible for growing total sales and services within the location. The Sales Manager will partner with the General Manager to drive the overall servi...
  • 1 Month Ago

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Investigator (Program Analyst 2)
  • Office of Public Defense Services
  • Salem, OR FULL_TIME
  • Initial Posting Date: 03/06/2024 Application Deadline: / Agency: Office of Public Defense Services Salary Range: $5,396 - $7,969 Position Type: Employee Position Title: Investigator (Program Analyst 2...
  • 4 Days Ago

Oregon (/ˈɒrɪɡən/ (listen) ORR-ih-gən) is a state in the Pacific Northwest region on the West Coast of the United States. The Columbia River delineates much of Oregon's northern boundary with Washington, while the Snake River delineates much of its eastern boundary with Idaho. The parallel 42° north delineates the southern boundary with California and Nevada. Oregon is one of only four states of the continental United States to have a coastline on the Pacific Ocean. Oregon was inhabited by many indigenous tribes before Western traders, explorers, and settlers arrived. An autonomous government ...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for OFFICE SERVICES MANAGER jobs
$83,915 to $120,103

OFFICE SERVICES MANAGER in Benton Harbor, MI
Responsibilities include overseeing all ticket operations, maintaining box office bank accounts, preparing advance report & box office statements, ensuring good….
January 27, 2020
OFFICE SERVICES MANAGER in Los Angeles, CA
Individual will be responsible for the budgets for support services departments and will negotiate and adhere to vendor agreements.
November 29, 2019
OFFICE SERVICES MANAGER in Tampa, FL
In addition the post holder is responsible for the smooth running of the office and with the assistance of an Office Administration Assistant and overseeing day to day processes ranging from attendance recording and meeting room booking to health and safety.
December 01, 2019