OFFICE SERVICES MANAGER jobs in New Hampshire

Overview: Hydropower business seeking a proactive and organized Office Manager to join our team. The Office Manager will oversee the operation of our office environment, manage administrative tasks, and support various departments as needed. The ideal candidate will possess excellent communication abilities, and attention to detail.

This is a full-time non-exempt hourly position expected to work in-person at our Penacook, NH office. Regular schedule is Monday through Friday 8am to 4:30pm.

Responsibilities:

1. Office Management

• Maintain a tidy and organized office space, ensuring it is conducive to productivity and professionalism. This includes scanning, filing, organizing documents.
• Manage office supplies inventory and place orders as necessary to ensure adequate stock levels.
• Oversee office and equipment maintenance and repairs, coordinating with vendors when needed.

2. Regulatory Support

• Assist operations team with maintaining and meeting recurring regulatory requirement deadlines.
• Draft cover letters, prepare filings and reports, data entry, and upload filings.

3. Human Resources Support:

• Assist with the onboarding process for new employees, including preparing paperwork and coordinating training schedules.
• Schedule training for safety and professional development.
• Help organize company events, celebrations, and employee appreciation activities.

4. Administrative support

• Prepare and edit documents, presentations, and reports as requested.
• Assist in scheduling appointments, meetings, and conferences.
• Handle incoming and outgoing mail, emails, and phone calls, redirecting them to appropriate parties.
• Coordinate company vehicle compliance with state and federal requirements, annual registration renewals, and toll transponders.

Financial and accounting:

• Assist with expense tracking, purchase orders, vehicles mileage reports, processing work orders, and reconciliations.
• Maintain accurate records of office expenditures and budgets.
• Assist operations and maintenance teams with generating purchase orders and placing orders for parts or supplies.

Qualifications:

• Proficiency in Microsoft Word and Excel.
• Bachelor's degree in Business Administration or a related field preferred.
• Proven experience as an Office Manager or in a similar administrative role.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Strong interpersonal skills and the ability to work collaboratively with colleagues at all levels.
• Knowledge of basic accounting principles.
• Attention to detail and a high level of accuracy in all tasks.
• Ability to handle confidential information with discretion and professionalism.

Benefits:

• Health and dental insurance
• 401k Retirement plan with employer matching
• Paid time off and holidays
• Professional development opportunities

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person