OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Context:
Our company provides both property management and property maintenance services. We are seeking someone to manage the property management side of our business as well as help with scheduling, invoicing, follow up, etc for the property maintenance side of our business.
Overview:
We are seeking a detail-oriented and organized individual to join our team as a Property Manager/ Office Assistant. This is a dual role where you will work with tenants, assessing issues, scheduling repairs and assist with various property-related tasks. You
Duties:
- Provide excellent customer service to tenants, vendors, and visitors
- Assist with sales and leasing activities, including showing properties to potential tenants
- Perform administrative tasks such as answering phone calls, responding to emails, and managing calendars
- Maintain accurate records of property-related documents and contracts
- Coordinate property maintenance and repairs, ensuring timely resolution of issues
- Conduct data entry and maintain databases related to property management
- Utilize software to track and schedule maintenance activities
- Assist with legal administrative tasks, such as preparing lease agreements and eviction notices
-Innovate and create new processes that helps the business grow
Experience:
- Previous experience in customer service or sales roles is preferred
- Strong administrative skills with proficiency in data entry and record keeping
- Familiarity with Quickbooks Online is a plush
- Familiarity with other maintenance scheduling software like jobber, service titan, etc.
- Basic knowledge of property maintenance processes and procedures
- Excellent communication skills, both written and verbal
- Ability to multitask and prioritize tasks effectively
- Strong attention to detail and accuracy in work
- Ability to negotiate effectively
If you are a motivated individual with a passion for developing innovative systems and love a challenge then we encourage you to apply for the position. This is a part-time opportunity offering competitive compensation. Join our team and gain valuable experience in property management while contributing to the success of our organization. Apply now!
Job Type: Part-time
Pay: $15.00 - $20.00 per hour
Expected hours: 10 – 20 per week
Benefits:
Experience level:
Schedule:
Ability to Relocate:
Work Location: Hybrid remote in Rupert, ID 83350