OFFICE SERVICES MANAGER oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an OFFICE SERVICES MANAGER typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, OFFICE SERVICES MANAGER coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The OFFICE SERVICES MANAGER manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an OFFICE SERVICES MANAGER typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
About us
We are a truck/equipment repair shop in Middletown, CT
Job Overview:
We are seeking a highly organized and detail-oriented Office Manager to join our team. As the Office Manager, you will be responsible for overseeing the day-to-day operations of our office/management of the shop. Daily duties will involve ordering parts, interacting with customers, writing invoices, making phone calls, etc. You will also have to get familiar with and use our shop management software, sync all the bills and purchace orders with quickbooks, etc. Basically anything that is required to manage the adminstrative portion of a truck/equipment repair shop, you will be responsible for, with some help from the owner. Someone who has some experience with the automotive industry or is a car/truck enthusiast is prefereed as it would be rather difficult to do this job if you cant identify or dont have knolwadge of autmotive parts.
This job can potentially be partially done from home as all of our software is cloud based however it would require coming to the shop at least 3 days a week for 6-8 hrs.
Responsibilities:
- Manage and coordinate office activities, including scheduling appointments, managing calendars, and handling correspondence
- Oversee front desk operations, including greeting visitors, answering phone calls, and directing inquiries
- Maintain office supplies inventory and place orders as needed
- Assist with training and development of new office staff
- Handle payroll processing and maintain accurate records
- Coordinate meetings and events, including making travel arrangements and preparing meeting materials
- Manage office budgets and expenses
- Perform general administrative tasks such as data entry, filing, and document preparation
- Utilize QuickBooks to manage financial transactions
Experience:
- Proven experience in office management or a similar administrative role
- Strong knowledge of office procedures and systems
- Experience in medical office management is a plus
- Proficiency in schedule management and calendar coordination
- Familiarity with training development processes
- Knowledge of payroll processing and recordkeeping
- Excellent organizational and time management skills
- Ability to prioritize tasks and meet deadlines
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Familiarity with QuickBooks or other accounting software
If you are a highly motivated individual with excellent organizational skills and a passion for creating efficient office processes, we would love to hear from you. Apply today to join our team as an Office Manager.
Job Types: Full-time, Part-time
Pay: $20.00 - $21.96 per hour
Expected hours: 20 – 40 per week
Benefits:
Schedule:
People with a criminal record are encouraged to apply
Ability to Relocate:
Work Location: In person