Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
```Overview```
We are seeking a highly organized and detail-oriented Office Assistant to join our team. The Office Assistant will be responsible for providing administrative support, managing files and documents, and assisting with various office tasks. The ideal candidate will have excellent organizational skills, strong attention to detail, and the ability to multitask effectively.
```Duties``
> Check QiPortal daily- For any new referrals from Liberty.
> Coordinate with the nurse regarding new client's assessment (this is routinely completed with the nurse as well as the office assistance at client's home).
> Complete new client paperwork for the initial assessment. And add the completed paperwork to the client's folder.
> Upon accepting new client or annual assessment, complete the task sheet for each client
> Coordinate review of the completed task sheet, with the aide
> Sandata EVV - if you are not familiar with this process, you'll need to complete the initial orientation.
> Routinely confirm time for the staff - the time in/out.
> Submit approved time on the Sandata Portal for billing
> NcTracks - if you are not familiar with NCTracks, you'll need to take the billing training.
> Maintain an up-to-date Clientfolder and staff folder.
Job Type: Part-time
Pay: $13.00 - $15.00 per hour
Experience:
Ability to Commute:
Work Location: In person
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