Office Services Assistant jobs in New Jersey

We are looking for a competent Office Assistant to help with the organization and running of the daily administrative operations of the company. The ideal candidate will be a hard-working professional able to undertake a variety of office support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results. Must have customer service experience.

Responsibilities

• Organize office and assist associates in ways that optimize procedures
• Sort and distribute communications in a timely manner
• Create and update records ensuring accuracy and validity of information
• Schedule and plan meetings and appointments
• Fluent in English & Spanish
• Resolve office-related malfunctions and respond to requests or issues
• Organize files
• Receive and scan packages dropped off by customers
• Perform receptionist duties
• Answer phone calls and emails
• Follow up with customers requests

Skills

• Customer Service Experience
• Data Entry
• Clerical experience
• Proven experience as a back-office assistant, office assistant, or in another relevant administrative role
• Knowledge of Quickbooks (not necessary)
• Working knowledge of office equipment
• Thorough understanding of office management procedures
• Excellent organizational and time management skills
• Analytical abilities and aptitude in problem-solving
• Excellent written and verbal communication skills
• Proficiency in MS Office Word & Excell
• Fluent in Spanish
• Team Player

Job Type: Full-time

Pay: $13.50 per hour

Expected hours: 40 per week

Schedule:

• Day shift
• Monday to Friday
• Weekends as needed

Experience:

• Customer service: 1 year (Preferred)

Language:

• English & Spanish (Required)

Work Location: In person