Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Responsibilities:
- Assist with day-to-day accounting tasks, including data entry, invoice processing, and reconciliations.
- Prepare financial reports, such as balance sheets and income statements.
- Assist in the preparation of budgets and forecasts.
- Coordinate and manage projects related to accounting processes and systems.
- Provide administrative support to the accounting department.
- Maintain accurate and organized financial records and documentation.
- Assist with payroll processing and employee expense reimbursements.
- Perform general office duties, such as filing, answering phone calls, and responding to emails.
Requirements:
- Previous experience in an accounting or finance role is preferred.
- Strong computer literacy skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, Slides).
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
- Attention to detail and accuracy in data entry and financial calculations.
- Knowledge of QuickBooks or other accounting software is a plus.
- Strong written and verbal communication skills.
- Ability to maintain confidentiality of sensitive financial information.
- Experience working in a medical or dental office setting is a bonus.
This is an excellent opportunity for someone looking to gain experience in the field of accounting. We offer a competitive salary based on experience and qualifications. If you are a detail-oriented individual with strong organizational skills and a passion for numbers, we would love to hear from you. Please apply with your resume and cover letter detailing your relevant experience.
Job Types: Full-time, Part-time
Pay: $16.00 - $21.00 per hour
Schedule:
Work Location: In person