Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Job Overview:
We are seeking a highly organized and detail-oriented Office Manager with HR knowledge to join our team. The Office Manager will be responsible for managing various administrative tasks and providing support to ensure the smooth operation of our office. This is a full-time position.
Responsibilities:
- Perform general office duties, including answering phone calls, responding to emails, managing correspondence, and keeping up with our Crew app
- Maintain office supplies inventory and place orders when necessary
- Assist with human resources tasks such as onboarding new employees and maintaining employee records
- Assist with bookkeeping tasks using QuickBooks
- Provide front desk support by greeting visitors, directing calls, and maintaining a clean reception area
Skills:
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent team management and supervisory skills
- Knowledge of human resources practices and procedures
- Proficiency in QuickBooks
- Ability to manage calendars and schedule appointments efficiently
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Exceptional communication skills, both written and verbal
We offer competitive compensation based on experience.
If you are a highly organized individual with excellent multitasking abilities, we would love to hear from you. Please submit your resume for consideration.
Job Type: Full-time
Pay: $17.00 - $20.00 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Ability to Relocate:
Work Location: In person