Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Job Overview:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include data entry, computer literacy, personal assistance, phone etiquette, calendar management, transcription, filing, and completing assigned tasks in a timely/efficient fashion.
Responsibilities:
- Perform data entry tasks with accuracy and efficiency
- Utilize computer skills to complete various administrative tasks
- Provide personal assistance to the office staff as needed
- Answer phone calls and direct them to the appropriate individuals
- Assist with project coordination and follow-up on assigned tasks
- Manage calendars and schedule appointments
- Transcribe documents and maintain accurate records
- File documents and maintain organized filing systems
- Assist in an office setting with administrative tasks as required
Requirements:
- Strong data entry skills with attention to detail
- Proficient computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint)
- Excellent personal assistant skills with the ability to prioritize tasks effectively
- Professional phone etiquette and strong communication skills
- Experience in project coordination is preferred
- Ability to manage calendars and schedule appointments efficiently
- Transcription skills are a plus
- Familiarity with QuickBooks for basic bookkeeping tasks is preferred
- Strong organizational skills with the ability to maintain accurate records and filing systems
- Previous experience in an office/administrative role or setting setting is a plus
If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply for the Office Assistant position. Join our team and contribute to the success of our office operations.
Includes:
- 401k program
- Paid Holiday's off
Job Type: Full-time
Pay: $18.00 - $19.00 per hour
Expected hours: 40 per week
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Work Location: In person