Office Services Assistant jobs in Massachusetts

Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)

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Office Assistant
  • Strongbox Security Services, LLC
  • Acton, MA FULL_TIME
  • Job Overview:

    We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will include data entry, computer literacy, personal assistance, phone etiquette, calendar management, transcription, filing, and completing assigned tasks in a timely/efficient fashion.

    Responsibilities:

    - Perform data entry tasks with accuracy and efficiency

    - Utilize computer skills to complete various administrative tasks

    - Provide personal assistance to the office staff as needed

    - Answer phone calls and direct them to the appropriate individuals

    - Assist with project coordination and follow-up on assigned tasks

    - Manage calendars and schedule appointments

    - Transcribe documents and maintain accurate records

    - File documents and maintain organized filing systems

    - Assist in an office setting with administrative tasks as required

    Requirements:

    - Strong data entry skills with attention to detail

    - Proficient computer literacy, including Microsoft Office Suite (Word, Excel, PowerPoint)

    - Excellent personal assistant skills with the ability to prioritize tasks effectively

    - Professional phone etiquette and strong communication skills

    - Experience in project coordination is preferred

    - Ability to manage calendars and schedule appointments efficiently

    - Transcription skills are a plus

    - Familiarity with QuickBooks for basic bookkeeping tasks is preferred

    - Strong organizational skills with the ability to maintain accurate records and filing systems

    - Previous experience in an office/administrative role or setting setting is a plus

    If you are a motivated individual with excellent organizational skills and a passion for providing exceptional administrative support, we encourage you to apply for the Office Assistant position. Join our team and contribute to the success of our office operations.

    Includes:

    - 401k program

    - Paid Holiday's off

    Job Type: Full-time

    Pay: $18.00 - $19.00 per hour

    Expected hours: 40 per week

    Benefits:

    • 401(k)
    • Paid time off
    • Parental leave

    Schedule:

    • 8 hour shift
    • Monday to Friday
    • Morning shift
    • No nights
    • No weekends

    Application Question(s):

    • Are you proficient when working independently?
    • Do you have a criminal record?
    • Are you tech savvy/familiar with computers and computer systems?
    • Do you perform well under pressure?

    Experience:

    • Office or Administrative: 1 year (Preferred)

    License/Certification:

    • Driver's License and Reliable Vehicle (Preferred)

    Shift availability:

    • Day Shift (Preferred)

    Ability to Commute:

    • Acton, MA 01720 (Preferred)

    Ability to Relocate:

    • Acton, MA 01720: Relocate before starting work (Required)

    Work Location: In person

  • 3 Days Ago

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Office Assistant
  • small medical office
  • Arlington, MA PART_TIME
  • Private medical practice seeking a highly motivated and reliable office assistant. Customer service skills and telephone etiquette are essential to succeed in this role. Responsibilities include helpi...
  • 4 Days Ago

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Office/HR Assistant
  • Palladion Services
  • Boston, MA FULL_TIME
  • Office/HR Assistant Palladion Services – Boston, MA (Financial District) Salary: $70K-$75K Hours: Full Time, Monday-Friday, 8:30AM-5:30PM, Salaried -Exempt This is a perfect position for a high-energy...
  • 4 Days Ago

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Receptionist - Office Assistant
  • Community Work Services
  • Boston, MA FULL_TIME
  • Are you ready to be the face of Community Work Services? We are looking for a highly motivated individual who is passionate about providing excellent administrative support, while also being the first...
  • 21 Days Ago

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Medical office assistant
  • Crossover Health Management Services Inc.
  • Gloucester, MA FULL_TIME
  • About Crossover Health Crossover Health is creating the future of health as it should be. A national, team-based medical group with a focus on wellbeing and prevention that extends beyond traditional ...
  • 1 Month Ago

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Bilingual Office Assistant - Part Time
  • Transcend Maintenance Services
  • Burlington, MA PART_TIME
  • Overview Transcend Maintenance Services is a minority woman-owned commercial cleaning company conveniently located in Burlington, Massachusetts. We provide a comprehensive range of cleaning and mainte...
  • Just Posted

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Receptionist/Office Services Assistant
  • Fenwick & West LLP
  • Mountain View, CA
  • Job Description Summary: Our Silicon Valley office has an opening for a Receptionist/Office Services Assistant who will ...
  • 3/29/2024 12:00:00 AM

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Office Services Assistant
  • SERVICES ON-SITE
  • Miami, FL
  • The Office Services Assistant is responsible for providing onsite support for multiple client sites within Dade County a...
  • 3/28/2024 12:00:00 AM

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Receptionist/Office Assistant
  • Bechtel Corporation
  • Reston, VA
  • The Office Services Assistant/ Receptionist will help manage the reception/security desk of the Bechtel Reston office he...
  • 3/28/2024 12:00:00 AM

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Workflow Coordinator
  • TBG | The Bachrach Group
  • Phoenix, AZ
  • About the Company: Our client aims to empower professionals in marketing, operations, procurement, and engineering to cr...
  • 3/28/2024 12:00:00 AM

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Office Assistant, Temporary
  • Baker Tilly US, LLP
  • New Castle, PA
  • Overview: Baker Tilly US, LLP (Baker Tilly) is a leading advisory CPA firm, providing clients with a genuine coast-to-co...
  • 3/28/2024 12:00:00 AM

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Temporary Office Services Assistant
  • JBCPlatform
  • Bolingbrook, IL
  • Job Description Job Description JOB TITLE: Temporary Office Service Assistant REPORTS TO: Manager, Facilities & Office S...
  • 3/27/2024 12:00:00 AM

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Player Development Coordinator - Philadelphia
  • Live! Casino and Hotel Philadelphia
  • Philadelphia, PA
  • Overview: Why We Need Your Talents The Player Development Coordinator is responsible for aiding management in staff capa...
  • 3/27/2024 12:00:00 AM

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Office Services Assistant
  • Ocean County College
  • Toms River, NJ
  • Salary: $18.00 - $21.00 Hourly Location : Main Campus - Toms River, NJ Job Type: Full-Time Job Number: 202300441 Divisio...
  • 3/26/2024 12:00:00 AM

Massachusetts is the 7th-smallest state in the United States. It is located in the New England region of the northeastern United States and has an area of 10,555 square miles (27,340 km2), 25.7% of which is water. Several large bays distinctly shape its coast. Boston is the largest city, at the inmost point of Massachusetts Bay, and the mouth of the Charles River. Despite its small size, Massachusetts features numerous topographically distinctive regions. The large coastal plain of the Atlantic Ocean in the eastern section of the state contains Greater Boston, along with most of the state's po...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Services Assistant jobs
$40,844 to $52,715

Office Services Assistant in Vincennes, IN
We are looking for an Assistant to partner with our Office Services team to manage the operational aspects of the Physicians Committee’s headquarters, which includes a primary care medical center as well as a nearby residential guest house.
January 06, 2020
Office Services Assistant in San Bernardino, CA
This position is governed by procedural directives from department Chair, program directors and Fiscal Officer, as well as the department administrative manual.
December 15, 2019
Office Services Assistant in Bridgeport, CT
This is a great opportunity to be part of an award-winning charity with ambitions focused on sustainable growth and continuous improvement in the quality of care services we deliver to our residents.
December 20, 2019