Office Services Assistant supports office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, moves, equipment installations, and other events or projects with internal and external stakeholders. Being an Office Services Assistant monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. Additionally, Office Services Assistant tracks time reports, attendance or time cards. May act as backup for receptionist, phone coverage, or assist HR activities such as employee onboarding, interview coordination, training initiatives, and other special projects. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions. Requires a high school diploma or equivalent. Typically reports to a supervisor. The Office Services Assistant works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Overview:
We are seeking a highly organized and detail-oriented Office Assistant to join our team. As an Office Assistant, you will play a crucial role in ensuring the smooth operation of our office. This position requires computer literacy, excellent customer service skills, and the ability to handle various administrative tasks.
Responsibilities:
- Schedule appointments and manage calendars
- Perform data entry and maintain accurate records
- Assist with proofreading documents for accuracy and completeness
- Maintain office supplies inventory and place orders as needed
- Assist with basic bookkeeping tasks, such as invoicing and expense tracking
- Provide general administrative support to the office manager
Requirements:
- Previous experience working in a restoration company is a plus
- Proficient computer skills, including knowledge of Google Suite platform
- Excellent typing skills with a high level of accuracy
- Strong customer service skills and ability to communicate effectively
- Attention to detail and ability to prioritize tasks effectively
Job Type: Full-time
Pay: $20.00 - $25.00 per hour
Benefits:
Schedule:
Work Location: In person