Office Manager jobs in Massachusetts

Office Manager oversees and manages the daily activities of office staff to ensure efficient operations, service delivery and expense control. Develops and implements procedures and policies for all administrative activities. Being an Office Manager typically manages record-keeping, document preparation, mail distribution, reception, bill or invoice processing, maintenance services, technical support, project coordination/scheduling, and other related internal operations. Oversees the selection of vendors and the purchase of office equipment and supplies. Additionally, Office Manager coordinates resources to troubleshoot, determine the best solutions, and solve problems. Tracks and analyzes operational costs and monitors budget. Recruits, trains, and coaches office staff to achieve optimal performance. May require a bachelor's degree. Typically reports to a head of a unit/department. The Office Manager supervises a group of primarily para-professional level staffs. May also be a level above a supervisor within high volume administrative/ production environments. Makes day-to-day decisions within or for a group/small department. Has some authority for personnel actions. To be an Office Manager typically requires 3-5 years experience in the related area as an individual contributor. Thorough knowledge of functional area and department processes. (Copyright 2024 Salary.com)

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Office Manager
  • Cambridge Office for Tourism
  • Cambridge, MA PART_TIME
  • Cambridge Office for Tourism

    Cambridge Office for Tourism is a dynamic tourism office located in the heart of Harvard Square. Our non-profit organization plays a key role in marketing Cambridge, MA as a destination worldwide. The office has served as the central hub for tourism marketing and visitor information for the City of Cambridge for over 25 years. Our mission is to convey the city’s vibrancy to residents, students, leisure travelers and business/meeting planners both nationally and internationally to drive and grow tourism traffic. The office promotes the art, culture, music, dance, cuisine, hotels, attractions and universities that abound in Cambridge.

    Job Summary

    We are seeking a self-motivated, energetic, and detail oriented person to provide ongoing support to office staff through administrative, accounting, bookkeeping, and HR focused tasks.

    Duties/Responsibilities

    This role is responsible for providing ongoing support to management staff, as determined, and as assigned by the Executive Director. Many tasks require independent planning and prioritization and excellent time management skills. Duties include a mix of clerical and administrative duties, with a focus on accounting tasks and HR responsibilities.

    Accounting Tasks

    • Record, track and reconcile all funds that flow in and out of the organization. Responsible for handling all Accounts Payable and Accounts Receivable transactions, and properly record and track these transactions in Quickbooks Online.
    • Must be able to collaborate closely with office staff as needed to review financial reports to ensure a proper and full understanding of income, expenses and cash flow. Perform monthly reconciliation process and address any account discrepancies to ensure proper tracking and spending across office departments.
    • Create standardization of a monthly financial review process with office staff, alongside assistance in preparing regular presentations of finances to our Board of Directors, oversight committees and an annual budget review. This includes the ability to organize and analyze month-to-date, year-to-date and forecasted revenue and expenses within Quickbooks Online and various Excel worksheets.
    • Perform quarterly sales tax reporting to the State, and other required reporting as needed.
    • Assist the office’s CPA firm with year end tax preparations

    Office Management Tasks

    • Perform general office administrative tasks such as ordering and maintaining inventory of office supplies and equipment, maintaining contact lists, scheduling meetings and assistance with the creation of reports for office staff as needed.
    • Work independently and within a team on special and nonrecurring/ongoing projects as assigned by the Executive Director.

    Human Resources Tasks

    • Responsible for processing bi-weekly payroll and the tracking of all payroll data, including employee attendance, PTO, leaves of absence, etc.
    • Record and manage benefits including insurance plans and Simple IRA contributions.
    • Compile and process employee documentation and records, including updates to the Employee Handbook.
    • Serve as the reliable source of information for employees, promptly answering questions regarding payroll and benefits.
    • With the oversight of the Executive Director, assist with recruiting and hiring tasks such as reviewing resumes, conducting and scheduling initial interviews, and follow up with potential candidates.
    • Conduct initial orientation and onboarding for newly hired employees.

    Skills & Qualifications

    • 3-5 years of administrative office experience
    • Proven experience with Quickbooks online with an Accounts Payable and Receivable background; Quickbooks Certification a plus.
    • Aptitude for understanding financial reports and extracting information, while being able to simplify and communicate to various audiences.
    • Tact and professionalism when it comes to handling confidential information.
    • Proficiency with technology, and the ability to pick up new software easily. Strong working knowledge of both the Microsoft and iWork suites preferred.
    • Understanding of Massachusetts labor laws.
    • Effective verbal and written communication.
    • Strong organizational and interpersonal skills with attention to detail.
    • Ability to prioritize, coordinate, multi-task and demonstrate initiative.

    Physical Requirements

    • Must be able to work at a computer for extended periods.
    • Must be able to lift 15 pounds at times.

    Pay for this position will be commensurate with experience. Interested candidates should email a resume and cover letter to: info@cambridgeusa.org.

    Job Type: Part-Time

    Schedule: 24 hours per week

    Work Location: In office, Harvard Square, Cambridge, MA 02138

    The office will schedule in-person interviews. No phone calls.

    Job Type: Part-time

    Expected hours: 24 per week

    Work Location: In person

  • 7 Days Ago

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Retail Senior Store Manager
  • FedEx Office
  • Boston, MA FULL_TIME
  • POSITION SUMMARY: The Senior Store Manager and Flagship Store Manager positions are critical to the successful operations of FedEx Office’s largest and most impactful retail stores. You will run and g...
  • 20 Days Ago

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Grants Manager
  • Suffolk DA Office
  • Boston, MA FULL_TIME
  • JOB TITLE: Grants Manager REPORTS TO: Chief of Staff FLSA STATUS: Full time; Exempt COMPENSATION: starting at $68,000 in annual salary; commensurate with experience POSITION PROFILE: The Office of Suf...
  • 7 Days Ago

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Leasing Manager
  • Office Admin Help
  • Newton, MA FULL_TIME
  • Green Ocean Property Management is a fast paced, entrepreneurial and multifaceted company. We are focused on growing several of our divisions including real estate, property management and insurance. ...
  • 11 Days Ago

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Administrative Manager
  • Cape & Islands DA Office
  • Barnstable, MA FULL_TIME
  • The Cape and Islands District Attorney's Office serves all of the people of the Cape and Islands with offices in Barnstable, Orleans, Falmouth, Edgartown and Nantucket. We are seeking a full-time Admi...
  • 1 Month Ago

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DIGITAL COMMUNICATIONS MANAGER
  • Office of the Attorney General
  • Boston, MA FULL_TIME
  • Attention applicants: Do not apply for this position via the MassCareers website. Your application will not be received. To apply, follow the link below to the Attorney General’s Office direct applica...
  • Just Posted

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Front Office Manager
  • Home2 Suites-Walpole, MA
  • Walpole, MA
  • Job Description Job Description To supervise the front desk, guest relations, and strive towards total guest satisfactio...
  • 3/29/2024 12:00:00 AM

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Office Manager
  • Uncommon Schools
  • Camden, NJ
  • Company Description Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outs...
  • 3/28/2024 12:00:00 AM

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Office Manager
  • Uncommon Schools
  • New York, NY
  • Company Description Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outs...
  • 3/28/2024 12:00:00 AM

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Office Manager
  • Uncommon Schools
  • Newark, NJ
  • Company Description Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outs...
  • 3/28/2024 12:00:00 AM

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Front Office Manager
  • Omaha Embassy Suites
  • Omaha, NE
  • Hotel: Omaha Embassy Suites Front Office Manager Full time Atrium SPIRIT – where teamwork, passion and appreciation igni...
  • 3/27/2024 12:00:00 AM

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Office Manager
  • Manpower
  • DULUTH, MN
  • Office Manager Our client in Duluth MN is looking for hardworking, motivated talent to join their team. Someone who is a...
  • 3/27/2024 12:00:00 AM

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Office Manager
  • Uncommon Schools
  • Rochester, NY
  • Company Description Uncommon Schools is a nonprofit network of high-performing, public charter schools providing an outs...
  • 3/27/2024 12:00:00 AM

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Office Manager
  • The Source and Recruit Company
  • Colchester, VT
  • Position Type: Full-Time Reports To: Vice President of Operations Location: On-site Salary Range: $51,000 - $80,000 annu...
  • 3/25/2024 12:00:00 AM

Massachusetts is the 7th-smallest state in the United States. It is located in the New England region of the northeastern United States and has an area of 10,555 square miles (27,340 km2), 25.7% of which is water. Several large bays distinctly shape its coast. Boston is the largest city, at the inmost point of Massachusetts Bay, and the mouth of the Charles River. Despite its small size, Massachusetts features numerous topographically distinctive regions. The large coastal plain of the Atlantic Ocean in the eastern section of the state contains Greater Boston, along with most of the state's po...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Office Manager jobs
$83,100 to $111,776

Office Manager in Minneapolis, MN
Manage contract and price negotiations with office vendors, service providers and office lease.
October 11, 2019
Office Manager in Troy, NY
Within the office, people often have the misconception that it’s your job to do everything they don’t want to do.
October 27, 2019
Office Manager in Boise, ID
Duties for a general business office manager include.
November 24, 2019