Office Manager jobs in District of Columbia

Main purpose of job:

The British Government’s Embassy in Washington D.C. has an exciting opportunity to join the Head of British Defence Staff (BDSUS) Private Office as a Residence Manager. This opportunity is a rewarding role which supports and further develops the special relationship between the UK and the US, supporting work at the forefront of international diplomacy in order to make a real difference globally.

The US Network offers a unique career enhancing opportunity and is committed to supporting its staff through a variety of benefits including generous leave, insurance packages and a highly competitive 401k programme. It also promotes a culture of flexibility which enables people to better maintain wellness through an excellent work/life balance approach that encompasses hybrid working, including working from home and flexible hours, where possible. In this role you would be working in a diverse international environment to support UK diplomats, armed forces personnel and other country-based staff operating across the British Government’s network of Consulates and Government Offices in the United States. This network provides a platform for approximately 30 Government departments and agencies to conduct their work in the United States and is made up of over 900 staff with a rich and diverse background, skill sets, and experiences.

This is a chance to directly contribute to the way in which both Governments collaborate and negotiate on Defence Engagement. As Residence Manager you will conduct day to day support to the Head of BDSUS/Defence Attaché to include, the delivery of functions and events within the residence, providing assistance to residence visitors and overnight guests, oversight of residence upkeep and maintenance, coordinating staff, visitor and contractor access and maintaining control of the residence inventory and consumable stocks. Working closely with the Private Office staff you will also interact with Embassy Corporate Services team, local contractors and BDSUS staff.

The ideal candidate will be a team player, clear/effective communicator, who pays strong attention to detail, a background in hospitality and/or events management is highly desirable.

Roles and responsibilities:

• Overseeing the hosting of events and functions within the residence and providing logistical support.
• Compiling and submitting business cases for events and functions and liaising with external providers.
• Preparing the residence for house guests and VIP visitors and providing appropriate assistance during their stay.
• Maintaining control of publicly funded kit and equipment held on the residence inventory.
• Maintaining control of consumable and incidental stock levels.
• When required obtaining authority and sourcing replacement or new items to maintain standards within the residence.
• Oversight of the residence cleaning and maintenance staff to ensure residence standards are maintained and providing assistance when required.
• Coordinating staff, visitor, and contractor access to the residence.
• Supporting the delivery of functions held at the separate Dir USA residence.
• Provide Support to other MOD/FCDO properties where capacity exists and when authorised by the DA/Hd BDSUS. (These duties would be consistent and of the same type as the primary duties for this role).

Resources managed:

Line Management Responsibilities - 1 x Cleaner