Office Automation Analyst jobs in Malden, MA

About Chelsea Public Schools:

The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6,300 students in 10 schools, including a pre-K-1st grade school, 4 elementary schools, 3 middle schools, and 2 high schools. More information about CPS can be found on our website at www.chelseaschools.com/cps. 

Financial Analyst

The Chelsea School Department seeks applicants for the full-time position of Financial Analyst.  Position is responsible for assisting the School Department’s Business Manager in monitoring the School Department’s budget and financial administration.

A candidate for this position should have a bachelor’s degree in business administration, accounting, finance and/or related field and three to five years of finance/budget related experience. Prior experience in financial analysis, with knowledge of finance/business management and general accounting principles. Be organized, efficient, and capable of meeting deadlines.

Statement of Duties

Position is responsible for assisting the School Department’s Business Manager in monitoring the School Department’s budget and financial administration.  Employee is required to perform all similar or related duties. 

Essential Functions

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Processes requisitions for goods or services for the District, as assigned.
• Processes invoices and vouchers for other school departments, capital projects, etc., as assigned.
• Monitors key cost drivers including special education, student transportation, utilities, health care, etc., to identify trends and make recommendation for cost containment.
• Assists in the development of the annual End of Year Financial Report (EOYR).
• Oversees student transportation functions in coordination with Business Manager.
• Oversees student scholarship funds in coordination with Business Manager.
• Oversees school activity accounts including managing QuickBooks or other tracking system and assists schools in correctly utilizing funds to meet student needs.
• Monitors and maintains inventory for postage machine, fax, copier and office printers as well as the District’s Xerox accounts.
• Responds to requests for information from management, vendors, staff and other interested parties.
• Serves as team leader on special projects as assigned by the Business Manager including but not limited to significant capital projects, Business Office process improvements, Medicaid expansion, etc.
• Additional duties as assigned by the Supervisor or Designee

Required Qualifications:

• Bachelor’s degree in business administration, accounting, or a related field
• Three up to five years of experience with automated accounting systems in a school finance or similar position or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job

• Knowledge: Knowledge of public accounting and budgeting concepts, requisition, accounts payable, and auditing principles, practices and processes; Knowledge of generally accepted accounting principles (GAAP), Governmental Accounting Standards Board (GASB) standards, and applicable Massachusetts General Laws, regarding finance and procurement. 

• Ability: Ability to communicate effectively orally and in writing, respect and preserve confidentiality, work independently and collaboratively, and meet deadlines.

• Skills: Skills in the use of personal computers and software including financial software, word processing, and spreadsheet applications. Organizational, time management, and analytical skills. Analytical skills to assess current performance and improve processes. Attention to detail.

Terms: The annual salary range is $50,000 – $70,000. Chelsea offers a comprehensive benefits package, including medical and dental insurance.  This is a 37.5 hour a week position, non-union.

For information on how to apply and a full job description, please visit:  https://chelseaschools.tedk12.com/hire/ViewJob.aspx?JobID=717.

To Apply: Submit all applications materials via TalentEd.

Equal Opportunity Employer:

Chelsea Public Schools is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.