Merchandise Buyer Assistant jobs in Mesa, AZ

Buyer Assistant

Purchasing- 549 N. Stapley Drive

Clerical Test Required at Time of Application

Mesa Public Schools is an award-winning district and voted Best Place to Work in Mesa. With over 9,000 employees, we are the largest school district in Arizona. Families have sent generations of students through our schools, as we are the premier educational choice in Arizona.

OVERVIEW:

To assist buyer in purchasing process through preparation of bid documents; to process a variety of purchasing documents including requisitions, purchase orders, bids and board agenda recommendations.

QUALIFICATIONS:

• Associate’s Degree in Business, including purchasing courses plus two year’s experience; or equivalent combination of experience
• Computer proficiency to include use of basic software applications (Word, Excel, etc)
• Moderate proficiency in typing, with good accuracy; above average test battery; high math aptitude
• Ability to work well with diverse groups of people; good verbal and written communication skills
• Ability to organize, prioritize and meet deadlines with minimum supervision
• Ability to author bid/quotation specifications and analyze results
• Ability to research unfamiliar products and services

DUTIES AND RESPONSIBILITIES:

• Review and adjust all requisitions in assigned area for accuracy, vendor, and price
• Expedite receipt of goods and services
• Apprise customers and/or vendors of order status
• Work with buyer to research and write bid specifications
• Prepare bid documents according to requirements of each bid, change formats as needed, ensure availability of funds and receipt of approval from requisitioners
• Prepare awarded bid for purchase order with distribution lists, special instructions, bond requirements, etc
• Mail bids according to vendor list and research new vendors
• Attend bid openings, tabulate and prepare for Governing Board approval
• Conduct site walk-through; perform vendor visits, communicate with sales representatives and District personnel at all levels
• Regular and on-time attendance required
• Adhere to District and State purchasing policies, legality and conformance with District standards
• Assist other personnel as may be required for the purpose of supporting them in the completion of their work activities

SUPERVISION

Procurement Specialist

Clerical test administered on line:

Once you submit your application, a link to our on-line test will be emailed to you.

Testing takes approximately 35 minutes. (Data Entry test -10 minutes)

Clerical Test required for this position:

Application is considered incomplete and will not be eligible for consideration if clerical test results are not on file with Human Resources by closing date.

AN EQUAL OPPORTUNITY ORGANIZATION: The district does not discriminate on the basis of race, color, ethnicity, national origin, religion, sex or gender, sexual orientation, disability, age or marital status.