Merchandise Buyer Assistant assists merchandise buyers in selecting merchandise, placing orders, and distributing inventory. May be responsible for some inventory replenishment but without open-to-buy responsibilities. Being a Merchandise Buyer Assistant may require a bachelor's degree in area of specialty. Typically reports to a supervisor. To be a Merchandise Buyer Assistant typically requires 0-2 years of related experience. Works on projects/matters of limited complexity in a support role. Work is closely managed. (Copyright 2024 Salary.com)
Location : Medley, FL United States Job Title : Assistant Buyer Position Type : Full Time Post Date : 02 / 24 / 2022 Expire Date : 04 / 24 / 2022 Job Categories : Customer Service and Call Center Job Description Assistant Buyer
The Department of Information Technology has an exciting opportunity for a full-time Assistant Buyer to work in Coral Gables, FL.
The Assistant Buyer meets end users (customer) supply needs and the execution of timely and cost-effective purchases for the organization.
The incumbents focus will be on the timely processing of requisitions and orders while providing excellent customer service.
He / she has authority to place orders and confirm price structures within the spending limits assigned by the director of purchasing and in compliance with finance division guidelines.
Core Job Functions
1. Reviews and authorizes of purchase orders to ensure compliance with active contracts. Recommends products to end users looking to maximize current / active in-place contracts.
2. Establishes regular, standing, blanket orders as maybe required under the direction of the Buyer and / or Senior Buyer.
Assures orders have pr oper authorization, account numbers, price, product / service description, delivery instructions and other terms and conditions.
3. Communicates with suppliers to validate information and finalize a business transaction (price, delivery, contract terms and conditions).
4. Evaluates departmental requests for contacted items, substitutions, or referrals to buyer or senior buyer.
5. Brings to the attention of buyer or senior buyer adjustments to the contracts that would improve the efficiency of ordering or intended to correct an error.
6. Works with other supply chain sections, updating databases to correct information as required.
7. Recommends to buyer, senior buyer, sourcing, accounts payable, or value analysis improvements to be pursued with suppliers to create more EDI connectivity and automated transactions.
Determines most appropriate method of order placement in conjunction with the buyer. Processes customer order s that are sent to supply chain.
8. Confirms that any and all orders processed are submitted to vendors without error. Maintains proficiency in the use order management tools and requisition systems.
9. Assists customers with questions and concerns, conducting remote end-user training when requested. Answers phone calls from customers and suppliers ensuring the utmost customer service is provided to each and every individual.
Processes supplier confirmations that are sent to supply chain via electronic means.
10. Addresses customer issues and concerns via e-mail and / or phone call effectively and efficiently. Addresses customer receiving / distribution order issues utilizing appropriate databases by calling the supplier and / or utilizing other shipping carriers databases (i.e., UPS, FED-EX).
11. Cleanses customer special purchase order requests by verifying if the item requested is in the supply chain database system.
Processes rush orders for customers in a timely manner taking into consideration the nature of the rush request.
12. Works with logistics to process and / or coordinate returns as appropriate.
13. Serves as a knowledgeable resource to support customers (clinical and administrative staff) with respect to product and contract information.
14. Maintains current knowledge of product changes / conversion, implementation details, and ongoing contract processes for those portfolios assigned.
15. Adheres to University and unit-level policies and procedures and safeguards University assets.
Minimum Qualifications
High School diploma.
Minimum 1 year of relevant experience. Any relevant education, certifications and / or work experience may be considered.
Knowledge, Skills and Attitudes :
Knowledge of generally accepted accounting procedures and principles.
Knowledge of budget control methods, policies, and procedures.
Ability to prepare financial and accounting records.
Ability to analyze, consolidate, and interpret accounting data.
Ability to compile, organize, interpret, and communicate accounting data and results concisely.
Ability to manage a budget and work within the constraints of that budget. Contact Information Website : Company Description :