Member Records Administrator jobs in Rhode Island

Member Records Administrator maintains the membership database for organization. Processes and inputs member enrollments and renewals to database. Being a Member Records Administrator performs periodic audits to ensure member records are up-to-date coded correctly. Resolves any member issues with enrollment. Additionally, Member Records Administrator designs and generates routine and ad-hoc reports for management review. Coordinates maintenance and upgrades to database software. May require a bachelor's degree or equivalent. Typically reports to a manager or head of a unit/department. The Member Records Administrator work is closely managed. Works on projects/matters of limited complexity in a support role. To be a Member Records Administrator typically requires 0-2 years of related experience. (Copyright 2024 Salary.com)

T
Records Clerk
  • Town of Middletown, RI
  • Middletown, RI FULL_TIME
  • TOWN OF MIDDLETOWN, RI
    POSITION DESCRIPTION
    POSITION: Clerk
    DEPARTMENT: Assigned to Police
    REPORTS TO: Police Chief or designee
    GRADE CLASSIFICATION: 6
    TITLE CLASSIFICATION: Clerk / Middletown Municipal Employees Association / NEARI

    POSITION SUMMARY:
    This position is primarily responsible for preparing, processing and maintaining a variety of specialized
    information and documentation in support of the Assigned Department’s record keeping process
    including the general handling and security of department records. The position responds to all taxpayer
    and customer inquiries related to departmental operations, ordinances and laws, and other related
    issues. This position maintains detailed and accurate records, prepares required reports, and performs
    other miscellaneous clerical duties. The Clerk is responsible for providing general services and support
    throughout the Town as assigned. This position interfaces with taxpayers, customers, employees and
    others on a daily basis and requires a commitment to the highest quality of customer service.

    I ESSENTIAL DUTIES AND RESPONSIBILITIES: The duties listed below are intended only as illustrations of
    the various types of work that may be performed. The omission of specific statements of duties does not
    exclude them from the position if the work is similar, related or a logical assignment to the class, or it

    addresses business needs and changing practices:
    1. Prepares, processes maintains and performs other associated functions related to records,
    documentation, notices, advertisements, reports, correspondence, meeting minutes, official forms
    and other information in support of departmental and town operations and for approval by and
    submission to various parties.
    2. Prepares, processes and maintains documents for court and other public files. Attends court sessions
    as needed.
    3. Prepares, processes and maintains applications, licenses, permits, copies and associated paperwork.
    4. Prepares and processes all required records, data, payments, documents, reports and other
    associated paperwork in accordance with federal and state law and local ordinances, policies and
    procedures.
    5. Receives official documentation from various issuing agencies and records and provides follow-up
    documentation as needed.
    6. Responds to inquiries from taxpayers, the general public, the legal community, the Town Council,
    Town Boards and Commissions, employees and others.
    7. Supports the operations of Town Boards and Commissions which may include but not be limited to
    the attendance of meetings, the recording of, writing and indexing of meeting minutes.
    8. Assists the public in disclosing, preparing and filing documentation, attends to public counter, and
    responds to public information requests; provides Notary services as needed.
    9. Assists with the preparation and submission of departmental cash receipts, reports and other records
    using various applications.
    10. Monitors the telephone lines and assists in answering customer inquiries received in person or by
    telephone, facsimile, electronic mail, mail, etc., and coordinates appointments for the assigned
    Department.
    11. Attends meetings, training sessions and re-certification programs when necessary.
    12. Provides support for other departments as assigned.
    13. Maintains a professional, friendly and safe working environment
    14. Performs other duties as may from time to time be assigned.

    II NECESSARY KNOWLEDGE, SKILLS AND ABILITIES: The following generally describes the knowledge and
    ability required to enter the position and/or be learned within a short period of time in order to

    successfully perform the assigned duties:
    1. Must possess the ability to maintain accurate and detailed records and prepare timely reports from
    these records.
    2. Must possess the ability to understand and follow oral and written instructions.
    3. Must possess the ability to multitask and carry out a variety of clerical functions successfully with
    minimal supervision.
    4. Must have the ability to establish and maintain effective working relationships with co-workers, Town
    officials, customers, and the general public.
    5. Must be able to communicate effectively both orally and in writing.
    6. Must possess problem-solving skills.
    7. Must possess knowledge of general office practices and procedures.
    8. Must possess considerable knowledge of business English, spelling and basic mathematics.
    9. Must possess computer skills, including the use of word processing, and database management
    applications.
    10. Knowledge and experience with the IMC Records Management Software if preferred.
    11. Knowledge and experience with New World software is preferred.

    III MINIMUM REQUIREMENTS:
    1. Graduation from an accredited High School or GED Certificate is required, may be supplemented by
    college degree certificate or course work in general subjects or certifications.
    2. Prior experience working in a professional office environment.
    3. Must successfully pass a background investigation.

    IV PHYSICAL DEMANDS: The physical demands described here are representative of those that must be
    met by an employee to successfully perform the essential functions of this job. Reasonable
    accommodations may be made to enable individuals with disabilities to perform the essential functions.
    1. Environment: Work is performed primarily in a standard office environment with some travel to
    different sites; incumbents may be required to work extended hours including evening and weekends
    and may be required to travel outside Town boundaries to attend meetings.
    2. Physical: Primary functions require sufficient physical ability and mobility to work in an office setting,
    to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and
    twist; to lift, carry , push, and/or pull light to moderate amounts of weight; to operate office
    equipment requiring repetitive hand movement and fine coordination including use of a computer
    keyboard; may travel to other locations using various modes of private and commercial
    transportation; and to verbally communicate and exchange information.
    3. Vision: See in the normal vision range with or without correction.
    4. Hearing: Hear in the normal audio range with or without correction.

    V EQUIPMENT USED: Equipment used includes but is not limited to the following:
    1. Personal computer and peripheral devices, calculator, cash register, copy machine, digital camera,
    telephone, telephone headset, and fax machine.
    The Town of Middletown is an Equal Opportunity Employer
  • 18 Days Ago

H
Scheduler/Medical Records
  • Harmony Hospice
  • Providence, RI FULL_TIME
  • Hospice Scheduler/Medical Records Come join our amazing team as a Hospice Scheduler/Medical Records Assistant. We offer competitive salaries, and an amazing benefits package. Job Responsibilities Prio...
  • 22 Days Ago

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Medical Records Clerk
  • Care New England
  • Warwick, RI FULL_TIME
  • Job Summary: Maintains all documentation of patient records including but not limited to admissions, service provided and discharges. Manages processes for monitoring the accuracy and completeness of ...
  • 27 Days Ago

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Administrative Assistant/Medical Records
  • elmwood-health-center
  • Providence, RI FULL_TIME
  • Manage a multiline telephone system. Greet families as they enter building and assist with checking them in while adhering to Covid-19 guidelines. Update Accushield system. Resident Business files – f...
  • Just Posted

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ADMINISTRATION ASSISTANT/MED RECORDS
  • Elmwood Nursing & Rehabilitation Center
  • Providence, RI FULL_TIME
  • Manage a multiline telephone system. Greet families as they enter building and assist with checking them in while adhering to Covid-19 guidelines. Update Accushield system. Resident Business files – f...
  • Just Posted

C
Medical Records Clerk (PT)
  • Child & Family
  • Middletown, RI PART_TIME
  • About Your TeamYour team works collaboratively across all agency departments to provide consistent and reliable support to optimize performance and measure success. As well as value the process of dat...
  • 3 Days Ago

Rhode Island (/ˌroʊd -/ (listen)), officially the State of Rhode Island and Providence Plantations, is a state in the New England region of the United States. It is the smallest state in area, the seventh least populous, the second most densely populated, and it has the longest official name of any state. Rhode Island is bordered by Connecticut to the west, Massachusetts to the north and east, and the Atlantic Ocean to the south via Rhode Island Sound and Block Island Sound. It also shares a small maritime border with New York. Providence is the state capital and most populous city in Rhode Is...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Member Records Administrator jobs
$55,647 to $80,076

Member Records Administrator in Honolulu, HI
For each of these members we provide advice, support, representation, and a voice in government and industry policy.
December 22, 2019
Member Records Administrator in Bellingham, WA
Our members vary from nuclear physicists and engineers to film directors and cinematographers – with many more in between.
February 03, 2020
Member Records Administrator in Olympia, WA
You will need to have a positive attitude, excellent attention to detail and good organisational skills to ensure the highest level of service is provided to new and existing members.  This is a great opportunity for a customer focused administrator to join Prospect at an exciting time with plenty of scope for long term progression and development.
December 05, 2019