Clark Hill PLC
Position Description
Position: Records Administrator/Backup Receptionist
Reports To: Records Manager and Office Manager
Status: Non-Exempt
Summary:
The Records Administrator/Backup Receptionist is responsible for providing records administrative support in addition to providing backup reception support for all day-to-day operations of the reception desk, as needed. This position supports the records administration needs of multiple offices and will commute between Grand Rapids and Lansing on a recurring basis and will travel to other Clark Hill offices for special records projects as assigned.
Records Administrator
- Prior experience in a law firm or corporate legal department or records department a plus
- Data entry and maintenance
- Generate barcode file labels; organize file areas; prepare files for offsite storage; retrievals from offsite storage
- Scanning and saving documents to the system
- Knowledge of Elite Enterprise Records Management software a plus
- Proficiency with Microsoft Office Suite (Word, Outlook, Excel) a must
- Accurate data entry skills a must
- Strong customer service skills
- Must be a team player and willing to learn
- Strong attention to detail and organizational skills
- Self-motivated with ability to work independently and to identify down-time projects
- Ability to lift heavy boxes (35-50 pounds)
- Must have a valid driver’s license and reliable transportation
- Must have the ability and willingness to travel to other sites for extended periods of time
Backup Receptionist
- Provide backup Reception support for all day-to-day operations of the Reception desk
- Greet all clients and visitors to the firm, and contact the appropriate attorney, legal secretary, paralegal or other staff member to announce their presence in an efficient manner
- Schedule conference rooms and arrange for set-up as needed
- Team with the primary Receptionist to ensure that appropriate levels of coverage are ensured and maintained at all times
- On an as needed basis, may additionally assist with Hospitality and General Office Services duties.
Clark Hill PLC is an Equal Opportunity Employer