Medical Secretary jobs in Twin Falls, ID

Minidoka County Joint School District #331

Class Title:  School Attendance Secretary/Secondary                                                        Pay Grade:  VI

FLSA Designation:  Non-exempt (covered)

Class Primary Summary: The School Attendance Secretary/Secondary classification performs a wide variety of administrative support duties with emphasis on maintaining attendance records. Duties may include public contact, typing and preparing letters or documents using various software applications, entering data into school or department systems and applications, keeping clerical records, logs, ledgers, and related documents and working within District specific processes and procedures. The position is differentiated from the School Secretary/Secondary position by the emphasis on maintaining attendance records, documents, and reports although the position and cross trains into other duties. The position may also supervise student aides. The principal duties of this class are performed in a general office environment.

Acceptable Qualifications:

• High School or GED equivalent.
• Knowledge of:
• Operation of standard and specialized office equipment including a personal computer and job-related software such as Word, Excel, or others;
• Operation of multi-line telephone, voice mail, and intercom systems;
• English grammar and punctuation;
• Basic math, accounting and recordkeeping;
• Current office practices and procedures.
• Ability to:
• Perform a wide variety of clerical and administrative support duties;
• Maintain records efficiently and accurately and to prepare clear and concise reports;
• Maintain effective working relationships with other school employees, supervisory personnel, students, and the public;
• Communicate effectively both orally and in writing;
• Perform accounting and mathematical functions;
• Respond appropriately to emergency or unusual situations that may involve administering first aid, contacting parents, or dealing with sensitive or confidential issues;
• Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
• Perform time management and scheduling functions, meet deadlines, and set task priorities;
• Maintain office, school, and individual confidentiality.

Reports to: Building Principal

Essential Duties and Responsibilities (may vary by assignment):

• Performs administrative support functions with emphasis on an area of specialization such as attendance, counseling and/or administration;
• Cross-trains in other areas of administrative support;
• Records and maintains daily attendance reports;
• Checks students in and out; writes admit and tardy slips;
• Contacts parents regarding student attendance;
• Prepares and distributes attendance reports;
• Processes transcript requests;
• Prepares and maintains confidential information and records;
• Generates and distributes computer reports for counselors, teachers, and administrators;
• Performs administrative support functions related to registration, student files/records, and related duties;
• Greets and signs in visitors and answers incoming phone calls, providing referrals to other departments or staff as needed;
• Operates standard and specialized office equipment, including computer hardware/software;
• Assists students and parents with registration and withdrawal processes;
• Creates and maintains a supply of necessary forms used in department;
• Assists with preparations for parent-teacher conferences and open houses;
• Maintains accurate student data information and records;
• Types forms, letters or other documents;
• Performs all work duties and activities in accordance with District policies, procedures and safety practices.

Other Related Duties:

• Performs other duties as assigned.

Essential Physical Abilities

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is required to communicate effectively on the telephone and in person and hear sounds within the normal range of conversation; prepare and review documents and process them in a prescribed order and organize documents and materials; operate a keyboard or type, handle materials, and operate standard office equipment; lift or move objects that weigh up to 30 lbs; and to work in a classroom environment.  Jobs in this class require performing repetitive hand movement in gripping, fingering and hand/wrist/arm movements. Related job tasks may require, with or without reasonable accommodation, walking, standing, sitting, lifting, stooping, squatting, kneeling, bending, crouching, pushing, grasping, and reaching.

All classified employees of the Minidoka County School District #331, including employees in this position, are “at will” employees.  The job description/classification specification does not constitute an employment agreement between the District and the employee, and is subject to change by the District as the needs of the District and the requirements of the position change. All employees may be required to perform such other duties as may be requested by their supervisor, department manager or other District official.