Medical Records Research Coordinator jobs in Medford, OR

POSITION SUMMARY: We are seeking a meticulous and proactive Records Coordinator to join our team. The Records Coordinator will be responsible for overseeing the organization's records management program (Grant funded for 1 year), including researching and implementing new systems, developing policies, and managing the scanning and digitization of documents. The ideal candidate will have excellent organizational skills, attention to detail, and a strong understanding of records management principles.

DUTIES AND RESPONSIBILITIES: Research and Implementation: - Research new records management programs and technologies to improve efficiency and compliance. - Evaluate the suitability of different systems based on organizational needs, budget, and regulatory requirements. - Coordinate with IT and relevant stakeholders to implement chosen records management solutions. Policy Development: - Develop and implement records management policies and procedures in compliance with legal and regulatory requirements and best practices. - Ensure that records management policies are communicated effectively across the organization. - Regularly review and update policies to adapt to changing needs and regulations. Records Maintenance: - Oversee the organization, maintenance, and retention of physical and electronic records. - Develop classification systems and indexing methods to ensure easy retrieval and accessibility of records. - Train staff on proper records management practices and provide ongoing support and guidance. - Document Scanning and Digitization: - Coordinate the scanning and digitization of documents to facilitate electronic storage and retrieval. - Ensure the accuracy and completeness of digitized records, and quality control. - Collaborate with relevant departments to prioritize documents for scanning based on business needs. Compliance and Audit Support: - Ensure compliance with legal and regulatory requirements related to records management, including data privacy and retention regulations. - Assist in audits and compliance reviews by providing documentation and support as needed.

REQUIRED QUALIFICATIONS: - Must be able to pass a background check. - Must adhere to tribal drug and alcohol policy. - Must have a valid Driver’s License and be insurable by the Tribe. - High School Diploma, GED or equivalent - Experience in records management, document control, or related fields. - Familiarity with records management software and electronic document management systems. - Strong understanding of records management principles, best practices, and regulatory requirements. - Excellent organizational skills and attention to detail. - Effective communication and interpersonal skills, with the ability to collaborate across departments. - Ability to work independently and manage multiple priorities in a fast-paced environment. - Strong work ethic, reliability, and a positive attitude.

DESIRABLE QUALIFICATIONS: - Experience in developing and implementing records management policies and procedures. - Familiarity with scanning and digitization technologies and processes. - Knowledge of industry-specific regulations and compliance requirements. Note: This job description outlines the primary duties and qualifications for the Records Coordinator position. Responsibilities may evolve over time to meet the changing needs of the organization. Indian Preference: In accordance with CFR 25, Part 276 and in accordance with Title VII of the Civil Rights Act, Section 701(b) and 703(i), preference in filling all vacancies will be given to qualified American Indian candidates. Veteran Preference: In accordance with QVIR Personnel Policy, applicants with documented Veteran status (such as DD 214) will be given preference in filling vacancies. For questions regarding this position description, including applications, please contact Quartz Valley Indian Reservation Human Resources at 530-468-5907 or humanresources@qvir-nsn.gov

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to Relocate:

• Fort Jones, CA 96032: Relocate before starting work (Required)

Work Location: In person