Medical Records Manager jobs in San Francisco, CA

ABOUT US

Circle Medical is the fastest-growing telemedicine provider in the US and has seen incredible growth of over 200% per year in each of the previous two years.

Circle Medical is a venture-backed Y-Combinator healthcare startup on a mission to bring quality, delightful primary care to everyone on the planet. Built by top-tier physicians, engineers, and designers, our medical practice and underlying technology have pioneered how people find and receive care.

Our focus on building directly for our patients and providers to address serious care accessibility issues has enabled us to grow over 3X year-over-year. We’re now using our most recent round of funding from WELL Health, backed by Sir Li Ka-shing, to continue building out our hybrid in-clinic and telemedicine model across all fifty states.

More about us can be found on our website.

DESCRIPTION 

We are currently looking for a Medical Records Specialist to join the Patient Care team at Circle Medical Technologies. As we continue to grow, we are constantly searching for exceptional talent to be a part of our team.

This position is based in our San Francisco clinic. 

https://www.circlemedical.com/locations/san-francisco

• Collaborate and share responsibility with medical records team to accomplish tasks and process requests.
• Process physical medical records received via mail, ensuring accurate and efficient data entry into our internal systems according to our established protocol.
• Process incoming communications to the practice, including faxes and emails, regarding patient medical records and requests, following appropriate workflows and processes. 
• Update patient charts in a timely manner, ensuring all relevant medical history and information are accurately recorded for healthcare providers’ reference.
• Ensure all medical records tasks are completed as required, adhering to strict timelines for maintaining up-to-date patient information.
• Assist with administrative work related to medical records like subpoena processing, demonstrating a comprehensive understanding of legal requirements and ethical considerations in handling sensitive patient information.
• Maintain a consistent workflow to ensure efficient operation, contributing to the overall productivity of our medical records department and enhancing our patient care standards.

• Proficient in the use of medical record software and systems.
• Superior customer service and people skills, with clear empathy and critical thinking skills.
• Strong written and verbal communication skills.
• Proven interpersonal skills to interact with colleagues in the department.
• Basic understanding of medical terminology.
• Proficiency in data entry and management.
• Excellent organizational skills and attention to detail
• Excellent time management skills with a proven ability to meet deadlines

• College degree or equivalent related experience
• At least 2 years of relevant experience is required

• Prior experience in a healthcare setting or medical records department is a plus
• Certification in record management (CEHRS, etc.) or related fields is a plus
• Medical assistant, medical scribe, or related experience involving documentation is a plus

• Sitting at a desk and working on a computer; occasional standing and navigating through clinic office space
• Must be able to lift up to 15 pounds at times
• Must be able to independently navigate to nearby locations (e.g. mailroom, shipping office, etc.) using accessible indoor and/or outdoor paths

COMPENSATION

In alignment with our values, Circle Medical has transparent salaries based on merit-based output levels, and our total rewards include equity options.

This is a full-time hourly, non-exempt, position with an hourly rate range of $23 to $27 plus generous vacation, full health benefits, and 401K with company matching.

Additional Benefits:

Accrued vacation eligibility after 90-days

10 annual paid Holidays

$500 annual education and development reimbursement 

Medical, Dental, Vision benefits, Life & additional supplemental coverage options

401K Company Matching Program

Circle Medical is an equal-opportunity employer and affirmatively seeks diversity in its workforce. Circle Medical recruits qualified applicants and advances in the employment of its employees without regard to race, color, religion, gender, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, ethnic or national origin, marital status, veteran status, or any other status protected by law.