Overview

'Ihe Medical Records Coordinator, under the general direction of the Administrator, is responsible for a variety of tasks relating, but not limited to, maintain the health records of all residents. To insure that resident health records are kept in compliance and confidential in accordance with the policies and procedures set forth by the Company and state or federal regulation or law.

Supervisory Responsibilities None.

General Tasks:

Typical daily tasks of the Medical Records Coordinator include, but are not limited to:

• Provide the highest quality of customer service to our Residents.

Demonstrate respect for Employees and respond to needs of Residents by complying with facility policies and procedures.

• Maintain health records of all residents in the facility in a secure manner and in compliance with federal, state and local regulations.
• Establish, develops, maintains, and updates filing system for the medical records department.
• Maintains forms and paper communications at Nursing Stations.

Responds to requests for medical records

• Maintains the comfort, privacy and dignity of residents.
• Notify the Adminisfrator of emergency situations.

Demonstrate ability to prioritize tasks/responsibilities and complete duties within allotted time.

• Ability to carry out the essential functions of the job (with or without reasonable accommodation).
• Attend and participate in community and deparünental meetings as necessary.
• Attend continuing education opponunities appropriate to responsibilities. Perfonn other duties as assigned.

Oualifications

The Medical Records Coordinator should be able to satisfy the following statements:

• Must not have been found guilty by a court of law for abusing, neglecting, or mistreating individuals in a health care related setting.
• Must not use illegal drugs.
• Must practice freedom from use of, and effects of, drugs and alcohol in the workplace. Must have working knowledge of personal computer and software applications used in job functions (i.e. word processing, graphics, databases, spreadsheets, etc.)
• Must demonstrate strong organizational and analytical skills as well as oral and written communication skills.
• Must demonstrate knowledge of local, state, and federal regulations and standards of other regulatory agencies pertaining to the position.
• Must demonstratc ability to perform basic math skills accurately.
• Should have a minimum of two (2) year related experience.
• Demonstrate honesty and integrity at all times.

Language Skills

The Medical Records Coordinator must demonstrate the ability to:

• Effectively present infonnation and respond to questions from groups of executives, managers, employees, clients, customers, and the public.
• Demonstrate logical reasoning ability.
• Identify, define, and solve problems.
• Collect data, establish facts, and draw valid conclusions.
• Interpret an extensive variety of technical instructions in statistical or diagram form and deal with several abstract and concrete variables.
• Interact with Employees using excellent interpersonal skills.

Essential Functions and Responsibilities

To perforn this job successfully, the Medical Records Coordinator must be able to perfonn each key function satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform key ümctions.

Leadership

Demonsfrate willingness to take risks; generate new ideas for change; evaluate and recognize priorities, select effective Employees, challenge others to leam, keep current and integrate new information, communicate and model organization values, foster high performance, recognize need for and provide adequate resources.

Procæs Improvement

Apply process improvement principles, tools, and techniques; assist in data collections; identify processes for improvement in daily work; educate new Employees in team process.

Interpersonal Skills

Demonsfrate active listening techniques; gain support through effective relationships; ü•eat others with dignity and respect; seek feedback; set clear standards for performance; evaluate job perfonnance and provide effective feedback; establish systems to measure effectiveness, efficiency, and service; create and maintain reporting mechanisms.

Continuing Education

Attend in-service and education programs; attend continuing education required for maintenance of professional certification or licensure if applicable.

Physical Demands

The physical demands described here are representative of those that must be met by an Medical Records Coordinator to successfully perform the essential functions of the job. While performing the duties of this job, the Employee is frequently required to stand and walk. The Employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. Occasional physical effort with light to medium objects. Occasional lifting of objects up to fifty (50) pounds. Specific vision abilities required by this job include close vision, distance vision, and peripheral vision.

Work Environment

The work environment characteristics described here are representative of those an Environmental Services Manager encounters while performing the essential functions of this job. The noise level in the work area is usually moderate.. While perfonning the duties of this job, the employee is occasionally exposed to fumes or airbome particles and toxic or caustic chemicals.

I understand this job description, its requirements, and that I am expected to complete all duties assigned. I understand the job duties may be altered from time to time. I have noted below any accommodations that are required to enable me to perfom these duties. I have also noted below any job duties that I am unable to perform with or without accommodation.