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Media Coordinator jobs in District of Columbia

Media Coordinator is responsible for placing, confirming and monitoring media orders. May assist in research for the development of the media plan. Being a Media Coordinator is primarily an administrative role. May require a bachelor's/associate's degree in area of specialty and 0-2 years of experience in the field or in a related area. Additionally, Media Coordinator has knowledge of commonly-used concepts, practices, and procedures within a particular field. Relies on instructions and pre-established guidelines to perform the functions of the job. Works under immediate supervision. Typically reports to a supervisor. (Copyright 2024 Salary.com)

Recently Added Media Coordinator jobs

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Sales Coordinator- Reservations/Rooms
  • Sales Coordinator- Reservations/Rooms
  • Washington, DC FULL_TIME
  • Competitive Benefits

    Medical, Dental, Vision Benefits
    Competitive Pay Rates
    401k Plan and  up to 3% match after 1 year  
    Paid Time Off (Vacation, Holidays, Sick and more)
    Complimentary Room Nights after 3 months 
    Restaurant Discount- 50% off F&B after 3 months
    Complimentary Meal during your shift
    Life Insurance and AD&D
    Complimentary Short-Term Disability
    Long-Term Disability
    Pre-tax commuter benefits
    Tuition Reimbursement up to $500 per year
    Complimentary dry cleaning of work attire
    A clear career pathway - career advancement opportunities

    Relationship Hospitality.
    It’s in the genes. Some just have it; a natural desire to deliver meaningful and heartfelt experiences. It’s a calling. At Rosewood Hotel Group we work instinctively and from the heart, to master and elevate our craft. Together, we push the boundaries to impart magic into every day. We care for people, and make it our purpose to build long-lasting, genuine relationships. Here, we do what we were born to do. Here, we answer The Calling.

    Sales Coordinator- (Reservations/Rooms) This position administratively supports all functions of the Sales Department including coordination of all aspects and functions related to rooms reservations and programs booked in accordance with and to Rosewood standards. Acts as the lead communication touch point for guests reservations. You will support the Director of Sales and Sales Managers with administrative responsibilities and projects assigned. 


    Responsibilities:
    Maintain complete knowledge of and comply with all departmental policies, service procedures and standards.

    Be familiar with all hotel services/features and local attractions/activities to respond accurately to any guest inquiry.

    Maintain complete knowledge of hotel operations and rooms.

    Understand all packages/ promotions/ availability and partnerships.

    Have complete familiarity with Rosewood, (brand positioning and core values) and its properties.

    Be able to conduct site tours of the property and townhouses.

    Perform all administrative duties in a tidy, organized manner and maintain offices in an orderly environment.

    Assist and support sales managers in preparing for sales trips and daily activities such as proposals, contracts, etc

    Answer all sales and catering telephone inquiries in a pleasant, courteous, and professional manner and ensure that all pertinent information is noted accurately and legibly and quickly communicated to the appropriate manager.

    Maintain complete knowledge of clients’ requirements for in-house groups.

    Monitor and handle guest complaints and ensure guest satisfaction.

    Work with other departments, Sales, Finance and Operations to ensure successful handling of group and event business and timely collection of bills.

    Draft and execute sales collateral and client / prospect presentations via Microsoft Word, Excel, and PowerPoint

    Check storage areas for proper supplies necessary to perform all daily tasks and order supplies on regular basis.

    Process all purchase orders and special requests.

    Use Salesforce (Delphi DFC) to create/update accounts or contacts within an account, create new group bookings, revise existing group & catering bookings, merge group & catering contracts and adjust clauses, as necessary.

    Ensure that all entries in Salesforce (Delphi DFC) are accurate including setting up a file trace system for each booking.

    Weekly update GRC for scheduled meeting.

    Run resume and pre-con meetings with clients and hotel in conjunction with Operations and Sales Managers as required.

    Reservations Tasks:

    Build and maintain Group Blocks in OPERA - load notes and traces into PMS for all group guests.

    Work with all departments communicating and servicing groups prior to and while groups are in house including preparing and reviewing group resumes and group meeting requirements in Hotel Resume Meeting.

    Communicate all last-minute changes, additions, and cancellations of groups to hotel.

    Coordinate all group sales by tracking inventories and billing instructions

    Make room reservations as needed; including print & deliver VIP welcome notes and tracing amenities.

    Provide prompt, courteous, and efficient handling of all requests for guest room reservations, changes, cancellations, and information.

    Daily review of all new, modified, and cancelled reservations to ensure accuracy.

    Assist with all guest preferences and arrangements prior to arrival.

    Pre-arrival communication with guests to ensure we are fully prepared for their arrival.

    Conduct daily arrival meetings with MD and Front Office to ensure we are fully prepared for their arrival.

    Build and maintain group blocks in OPERA for Sales Department

    Accurately input group rooming lists.

    Obtain and track all advance deposits and payments accurately.

    Coordinate all group sales by tracking inventories and billing instructions.

    Month-end reports tracking.

    Designate and apply appropriate travel agency commissions.

    Process agency commission on a weekly basis

    A Sales Uniform will be issued for this role 

    All other duties as required.

    The list of responsibilities is illustrative only and is not a comprehensive listing of all functions and tasks performed by this position. The company reserves the right to add, remove or alter duties when business need dictates.


    Qualifications:

    Experience: Preferred 1-2 years’ operational or administrative experience for a luxury or ultra-luxury hotel/resort. Preferred work experience to be in the Sales, Marketing, Reservations, Catering.

    Education: High school diploma or equivalent education required. Bachelor’s Degree or an equivalent degree in Hotel Management preferred.

    General Skills: Must be able to perform job functions with attention to detail, speed, and accuracy; prioritize, organize and follow-up; be a clear thinker, remaining calm and resolving problems using good judgment; follow directions thoroughly; understand a guest’s service needs; work cohesively with co-workers as part of a team; work with minimal supervision; maintain confidentiality of guest information and pertinent hotel data.

    Technical Skills: Advanced math skills; ability to produce complex reports using room data and Microsoft Excel. Knowledge of accommodating room capacities; knowledge of all styles of room set-ups, standard equipment involved and proper handling of such; knowledge of organizing set-up requirements from information on Resumes and BEOs; knowledge of staffing guidelines/requirements to set-up, turn and break-down function spaces; familiarity with cost controls; ability to ascertain departmental training needs and provide such training; ability to direct performance of staff and follow up with corrections when needed.

    Language: Required to speak, read, and write English, with fluency in other languages preferred.
    Physical Requirements: Must be able to exert physical effort in transporting a minimum of 35 pounds, endure various physical movements throughout the work areas, reach up and down, remain stationary at times throughout work periods, and satisfactorily communicate with guests and co-workers to their understanding.

    Systems Knowledge: Previous Opera and Salesforce (Delphi DFC) systems experience is preferred. Proficient with Windows Office, Excel, Outlook, Powerpoint, Publisher. Ability to trouble shoot reservations and systems issues.

    Schedule: Flexible availability is required for this position to include days, evenings, at times weekends or holidays for a guest event. 

    Licenses & Certifications: None required.


    Rosewood Washington DC requires all employees to be fully vaccinated against COVID-19, and applicants are required to submit proof of vaccination prior to starting employment. In accordance with the law, Rosewood Washington DC will accommodate employees who cannot be administered the COVID-19 vaccine for medical or religious reasons, and applicants should contact the Director of Talent and Culture if they have questions about this requirement or wish to request an accommodation.


  • 4 Days Ago
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Sales Coordinator- Reservations/Rooms
  • Sales Coordinator- Reservations/Rooms
  • Washington, DC FULL_TIME
  • Competitive BenefitsMedical, Dental, Vision BenefitsCompetitive Pay Rates401k Plan and up to 3% match after 1 year Paid Time Off (Vacation, Holidays, Sick and more)Complimentary Room Nights after 3 mo...
  • 4 Days Ago
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Event Coordinator
  • Government Executive Media Group LLC
  • Washington, DC FULL_TIME
  • The RoleGovExec is seeking an Event Coordinator to join our team. The ATARC Events team is leading the charge on organizing and executing high-profile, impactful events within the government technolog...
  • 6 Days Ago
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S
Social Media Coordinator
  • Sales Bizlab
  • Washington, DC FULL_TIME
  • About Sales BizlabAt Sales Bizlab we believe in the individuality of each client, therefore, the solutions that we provide are unique and molded to each of their specific needs. The root of our succes...
  • 1 Month Ago
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E
Social Media Coordinator, Marketing and Communications
  • EQUAL JUSTICE WORKS
  • Washington, DC OTHER
  • Job Details Level: Experienced Job Location: Corporate Headquarters - Washington, DC Position Type: Full Time Education Level: 4 Year Degree Salary Range: $50,000.00 - $59,600.00 Hourly Travel Percent...
  • 22 Days Ago
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Commerce Media Buyer
  • LoveToKnow Media*
  • Washington, DC FULL_TIME
  • Commerce Media Buyer LoveToKnow Media is seeking an experienced Media Buyer to join our growing Commerce Team. This critical role will be responsible for running and optimizing all paid promotion of c...
  • 6 Days Ago
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Media Coordinator jobs at Popular Companies

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Media Coordinator
  • Promedia
  • Miami, FL
  • ProMedia, a leading Direct Response advertising agency in Miami, FL, is seeking a motivated individual interested in bui...
  • 4/22/2024 12:00:00 AM
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Media Coordinator
  • LVMH
  • New York, NY
  • Poste Louis Vuitton is seeking a Media Coordinator to plan online and offline media as well as lead all aspects of campa...
  • 4/22/2024 12:00:00 AM
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A
Media Coordinator
  • Advertising Agency
  • Dallas, TX
  • Job Description Job Description Looking for a highly motivated individual to join the integrated media team. You will wo...
  • 4/21/2024 12:00:00 AM
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P
Media Coordinator
  • ProMedia
  • Miami, FL
  • ProMedia, a leading Direct Response advertising agency in Miami, FL, is seeking a motivated individual interested in bui...
  • 4/20/2024 12:00:00 AM
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O
Media Coordinator
  • Overdrive Interactive
  • Allston, MA
  • Overdrive Interactive is a Boston-based digital agency with a unique blend of strategic, media, creative and technical s...
  • 4/19/2024 12:00:00 AM
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Media Coordinator
  • Bluewater Media
  • Clearwater, FL
  • Job Description Job Description Position Summary: The Media Coordinator is responsible for supporting the DRTV media tea...
  • 4/18/2024 12:00:00 AM
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Media Coordinator
  • Manpower- Las Vegas
  • Las Vegas, NV
  • Job Description Job Description Are you a sports enthusiast who loves to plan and organize events? Our prestigious sport...
  • 4/18/2024 12:00:00 AM
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Communications and Media Coordinator
  • The Aspen Institute
  • Washington, DC
  • ABOUT US The Aspen Institute The Aspen Institute is a global nonprofit organization committed to realizing a free, just,...
  • 4/18/2024 12:00:00 AM
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About District of Columbia

Washington, D.C. is located in the mid-Atlantic region of the U.S. East Coast. Due to the District of Columbia retrocession, the city has a total area of 68.34 square miles (177.0 km2), of which 61.05 square miles (158.1 km2) is land and 7.29 square miles (18.9 km2) (10.67%) is water. The District is bordered by Montgomery County, Maryland to the northwest; Prince George's County, Maryland to the east; Arlington County, Virginia to the south; and Alexandria, Virginia to the west. The south bank of the Potomac River forms the District's border with Virginia and has two major tributaries: the An...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Media Coordinator jobs
$42,746 to $49,961

Most Popular Cities in District of Columbia for Media Coordinator Jobs

What does a Media Coordinator do?

Media Coordinator in Lompoc, CA
Public relations specialists are different from advertisers in that they get their stories covered by media instead of purchasing ad space in publications and on television.
February 07, 2020
Media Coordinator in Springfield, OH
It does not mean that a media coordinator is only tasked to handle social media endeavors.
February 17, 2020
Media Coordinator in New Bedford, MA
Interviews for a social media coordinator job will revolve around how you helped your previous companies build their web presence.
December 18, 2019