Job Description:
Nobis Works Mission
: Empowering People Through Employment
Vision:
Nobis works envisions supportive communities where people with
disabilities are afforded the opportunity to work
Veterans, and Disabled are encouraged to apply.
Position Summary:
Under the supervision of the Vice President of Business Operations,
and the project contract supervisor, the NE Supervisor provides
leadership and direction to employees while working alongside the team
for administrative support services and mailroom services for the EPA
offices in Atlanta, GA. This position will be responsible for
planning, organizing, directing, controlling and coordinating all
services in this Performance Work Statement.
Essential Job Functions and Responsibilities:
- This position will ensure that customer issues are addressed and
the management, direction, planning, training and other functions
necessary for an effective mail and distribution service operation
are performed based on the statement of work.
- Maintains the same level of knowledge of federal regulations, laws
and protocols for screening incoming mail addressed to federal agencies.
- Provide guidance and expert advice to management on technical,
systems, or process related topics.
- Ensures all employees perform assigned duties to meet all contract
requirements, including, but not limited to, mail pick-up, sorting
and delivery.
- Serve as a backup for mail clerks when they are absent.
- Responsible for ordering monthly supplies and maintaining inventory.
- Randomly checks amount of postage computed for outgoing mail
according to weight and classification for accuracy and cost effectiveness.
- Act as a liaison to the designated COR on a daily basis.
- Responsible for coordination of time sheets, accident/injury
reports, leave requests, and other reports as required by Nobis
Enterprises’ policy.
- Responsible that all meeting rooms are configure, monitor,
maintain, supply and work with agency personnel to ensure space is
set up to meet agency needs.
- Coordinate with the agency and manage and coordinate room reservation.
- Attend all Nobis Enterprises functions and supervisor training and meetings.
- Supervisor will be available during operation hours and will
ensure that the facility is staffed daily as required.
- The Supervisor will ensure that security procedures are constantly practiced.
- The Supervisor will ensure that surveys and logs are completed on
a daily and quarterly basis.
- Prepares composite reports to document actions completed.
- Conduct interviews & candidate selection for open positions.
- Provides feedback to the Vice President, Business Operations on
all personnel, performance and/or operational matters.
- Other duties as assigned.
Qualifications:
- Mission driven, guided by core values and a pleasure to work with.
- Must be able to obtain government security clearance prior to
reporting to work.
- Must be able to lift and move up to 50 lbs.
- Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
- Must possess cooperative, welcoming business-like demeanor, and a
positive attitude at all times.
- Must be able to fluently communicate and write in English.
- Must present a neat appearance.
- Eligibility to work in the United States.
Education:
- College Degree or equivalent work experience.
Prior Experience Desirable:
- Five or more years of experience in an office/mailroom and/or
inventory control setting.
Special Skills/Abilities:
Interpersonal:
- Ability to work independently as well as within a team environment.
- Works well with the public and provides exceptional customer service.
- Strong interpersonal skills and ability to maintain confidentiality.
- Organization and planning skills.
- Adaptability.
- Punctual.
Written Communications:
- Strong written communication skills required to maintain quality
documentation and effectively communicate with a broad range of individuals.
Analytical:
- Good math aptitude
- Good analytical skills needed to analyze various job tasks.
- Problem solving.
- Data management
- Attention to detail and accuracy
Oral Communications:
- Strong verbal communication skills required to effectively
communicate with a broad range of individuals.
- Ability to listen to and understand information and ideas
presented through spoken words and sentences.
Leadership:
- Ability to lead effectively, interact with varying levels of
participants, employees and site personnel.
Organizational:
- Ability to organize work area, supply room and maintain data for
required reports.
Problem-Solving
- Ability to meet contract office requirement standards and
prescribed deadlines.
- Ability to tell when something is wrong or is likely to go wrong.
Recognizing there is a problem.
Equipment
- Demonstrated knowledge of Microsoft Office, Word Excel and
PowerPoint applications. Also, Microsoft Outlook and Windows.
- Working knowledge of telephones, copy and fax machines and mail
metering equipment.
Other Qualifications or Requirements:
Mental Effort:
- Ability to think clearly and multitask.
Physical Requirements:
- Have full range of mobility in upper and lower body.
- Be able to reach overhead.
- Be able to work in various positions, including, but not limited
to, stooping, standing, bending over, sitting, kneeling and
squatting for extended periods of time.
- Be able to handle, lift, pull and push materials and equipment to
complete assigned job tasks.
- Be able to handle mail bags, mail hampers, and packages often
weighing up to 50 pounds.
- Good hand dexterity. Ability to make precisely coordinated
movements of the fingers of one or both hands to grasp, manipulate,
or assemble small objects.
- Good eyesight.
Visual Effort:
- Well-lit office environment requiring average amount of visual effort.
- Ability to see details at close range (within a few feet).
Safety:
- Follows all prescribed safety regulations to diminish accidents.
- Understanding of OSHA safety requirements.
- Knowledge of evacuation procedures and the whereabouts of exits
and fire extinguishers.
- Immediately report circumstances you consider may present a hazard
to yourself and others.
- Report any accident whether minor or major.
Security
- Must abide by all security regulations of the facility.
- Must obtain and wear a photo ID.
Scope of Position:
Declaration:
This job description is not designed to cover or contain
comprehensive listing of activities, duties or responsibilities that
are required of the employee. They may be subject to change per the
Statement of Work (SOW) of the project contact at any time.
Work Environment:
The work environment characteristics described here are
representative of those that an employee encounters while performing
the essential functions of the job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential
job functions.
Tommy Nobis Center is an Equal Opportunity Employer, Drugs Don’t
Work worksite and a participant in
e-Verify.