Mailroom Manager jobs in Arlington, VA

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Agency: Pension Benefit Guaranty Corporation

Site: 1200 K Street, Washington, D.C. 20005

Start Date: June 1, 2021

Hours: The working hours are from 8:00 am to 5:00 pm and this position is required to be on site Monday through Friday.

Duties:

• Provide mail leadership; personnel supervision; work assignments to the staff; preparing reports; responding to questions, etc.
• Pickup/deliver mail twice daily.
• Sort outgoing mail by class, meter (with proper postage), and complete required paperwork (e.g. certified or registered mail).
• Sort incoming mail by routing code and place in proper bins and carts for delivery to any one of four buildings or to the proper bins for distribution.
• Deliver boxes weighing less than 25 lbs. to floor stations throughout the facility and boxes weighing more than 25 lbs. to individual employee workstations.
• Separate and prepare domestic and international mail in accordance with PBGC policies/procedures.
• Look up mail with no routing code for proper distribution.
• Provide direction to employees in resolving problems which arise with internal and external customers.
• Train personnel to become proficient in the operation of all equipment and policies/procedures used in mail management.
• Work on transition plan for mail services to the new location.
• Operate PBGC’s mailroom at the current location.
• Sort and distribute incoming mail, pickup and meter all outgoing mail and deliver all interoffice mail from the following mail stops: 50 mail stops on floors 1 through 12 – 1200 K Street NW; 3-5 mail stops on 2 floors at 1275 K St NW; and 1-3 mail stops on 1 floor at 1225 I St. NW
• Sort and deliver all incoming mail that does not require research on the same day received.
• Sign for all express and certified mail.
• Perform all deliveries & pick-ups.
• Meter all outgoing mail by 3:30 pm daily and place mail on the first floor of 1200 K Street for USPS pick-up.
• Deliver/pick-up daily from all mail stops, once in the morning by 10:00 am and by 3:00 pm.
• Pick-up, sort, and deliver an average of 300 to 500 pieces by 3:30 pm.
• Mail shall be delivered to various departments within PBGC, i.e. Legal, Office of the Director, Office of Benefit Administration, etc.
• Provide services continuously between 7:00 am and 5:00 pm, five days a week and shall include documenting deliveries, and logging all packages.
• Collaborate closely with Project Manager, Dock Manager, and Material Handling Clerks to ensure Workplace Solutions Department (WSD) receives effective and efficient support services.

Requirements:

• Must be able to lift 40 - 70 pounds and be able to walk for long periods of time during an office move, equipment distribution, receiving merchandise from loading dock, provide escorts to visiting Candidates, etc.
• Knowledgeable of Microsoft Office Suite including Excel and Outlook.
• SharePoint experience or the ability to learn new software programs is desired.

Education and Experience:

• Position requires a high school diploma or equivalent and five (5) years of experience relative experience with knowledge of mailroom functionality.