Mail Clerk receives, sorts and distributes incoming mail. Collects and processes outgoing mail. Being a Mail Clerk operates postage machine and other mailroom equipment as needed. Typically requires a high school diploma or its equivalent. Additionally, Mail Clerk typically reports to a Mailroom Supervisor. The Mail Clerk possesses a moderate understanding of general aspects of the job. Works under the close direction of senior personnel in the functional area. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
SUMMARY STATEMENT
The Mail / Shipping Clerk is responsible for the efficient operation of the campus Mail Center. This position goes beyond the normal role of carrier and is to provide the campus with the most economical and efficient means of maintaining campus communications and deliveries.
Operating the Mail Center is not linear. The daily operations are dynamic and require the individual to make sound decisions and work within a time-sensitive environment to supply the college with instructional materials, supplies, and mail.
The position requires a high level of accuracy and computer skills.
The Campus Mail Center provides pickup and delivery of all mail sent through the U.S. post office, meters outgoing mail, insures, registers and certifies mail when appropriate;
provides foreign mail services, as well as, small package carrier and overnight services including packaging and labeling for next day services.
Additional responsibilities include driving off campus to deliver bulk mailings to the downtown post office and input of data into their computer database;
assisting in operating the Central Store under the direction of the Buyer / Inventory Control Assistant; answering the phone, taking messages, greeting visitors, recording of bids received, generate reports to monitor mailing services, and general duties as assigned by the Director of Digital Printing, Design & Business Services.
ORGANIZATIONAL RELATIONSHIPS :
A. The Mail / Shipping Clerk reports directly and is responsible to the Director of Digital Printing, Design & Business Services.
This position requires specific supervision.
B. If student workers are utilized, this position in conjunction with the Business & Procurement Services Assistant would monitor and train work-study students who assist in the picking up, sorting, and delivering of mail, receiving, recording, and delivering packages, and supplies.
C. The Mail / Shipping Clerk coordinates most closely with the Director of Business and Procurement Services, Digital Printing, Design & Business Services, Finance, College staff, and outside agencies including USPS, Fed Ex, UPS, and inbound freight carriers in carrying out assigned responsibilities.
DUTIES :
A. Performs mail / postal and shipping / receiving duties.
Reviews daily inbound package reports from UPS and FedEx and contacting appropriate staff members to alert them and to plan for desired delivery location(s).
On average the Mail Center handles approximately 6,900 packages per year through these couriers and approximately 625 cases of paper.
Position is responsible for insuring sufficient funds in postal accounts to cover said mailings. Individual must stay current with procedures as set forth by the bulk mailing department and relay any changes to the appropriate departments.
Includes retrieval of outgoing first-class mail from drop-box in Career Programs Building lobby on a daily basis.
Communicate rate changes to the campus community prior to changes.
B. Performs additional heavy lifting and delivery service.
Requirements :
EDUCATION AND EXPERIENCE
High school diploma and 1-2 years related experience; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
Preference given to candidates with an Associate's Degree or higher.
SKILLS AND ABILITIES :
ability to lift heavy items weighing from 20 to 80 pounds; know how to lift properly and utilize a two-man lift when appropriate, accurate and trustworthy in the handling of cash within the Mail Center and on behalf of Campus Store.
ADDITIONAL REQUIREMENT :
Valid motor vehicle operator's license with driving record in good standing. Individual must be willing to submit their state driving record on a yearly basis for insurance purposes (report fee is paid by the College).
APPLICATION INSTRUCTIONS :
For more information on this position and to formally apply, please visit HCC's employment page at https : / / secure6.saashr.
com / ta / 6160104.careers?ApplyToJob 537322444.
Questions may be directed to the Human Resources Office at 240-500-2585 or email hr@hagerstowncc.edu .
Last updated : 2024-02-23
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