Logistics Manager jobs in Virginia Beach, VA

Regent University Non-Discrimination Policy:
Regent University does not discriminate in employment in its programs or activities on the basis of race, color, national or ethnic origin, sex, disability, age or veteran status. For full Non-Discrimination Policy click here.

The Logistics Manager serves as the primary point of contact for all student inquiries relating to events, film shoots, and production permits. This position will be responsible for all logistics, policies, and procedures as it relates to event planning, training and management of student organizations and their leaders. The position will work directly with central support departments, as well as faculty program directors when applicable, and it may also work with third party caterers and the City of Virginia Beach. Essential duties will include:

• Plan and finalize event applications with the student organization event planner and the Office of Student Engagement or Law Records; send final approval to event planner and supporting departments.
• Reserve space for low scale student events in classrooms, building lobbies, or Ordinary spaces while coordinating  reservations for other spaces with Admin Services, Student Housing, Law Records, or the COM Equipment Office.
• Assign action steps or forms to the student event planner for low to medium scale events and advise and assist in executing high scale events.
• Develop and maintain event training tools and provide training for student leaders.
• Analyze and process monthly chargeback reports for the Facilities/Housekeeping set-up forms.
• Manage University wholesale club cards, including maintaining an adequate balance for monthly cash cards for university purchases and evaluating receipts for purchases, reconciling statements, and forwarding  documentation to Accounts Payable.
• Review, process, and approve Production Permit forms for student film shoots for on-campus locations and collaborate with COM staff/faculty, RUPD, and scheduling offices as needed. For off-campus locations, obtain insurance certificates for student film shoots. 
• Process requests for student, staff, and faculty keys while maintaining key holder records and soliciting student key returns at the end of the academic year.
• Coordinate with the HR department to process exit interviews/checklists for exiting employees by collecting keys and purchasing cards.
• Provide after-hours building access to students and set building door hours for special student events. Assist with faculty and staff after-hours building access and holiday access adjustments as needed.
• Facilitate entire transportation plans and resources as it relates to shuttles, golf carts, radios, and workers with other Administrative Services and Purchasing Department staff.
• Act as a website manager for the Administrative Services/Purchasing website.
• Assist the Purchasing Director with seasonal preparations, purchasing, and campus decorating for Christmas.

Qualifications:

• Bachelor’s degree in a business-related field required
• A minimum of 3 years' experience in event logistics coordinating and planning required 
• Ability to type a minimum of 40 wpm required
• Strong editing/grammar skills required
• Must have a working knowledge of databases and Microsoft Suite 

Candidate must have:

• Attention to detail, strong organization skills, and the ability to manage multiple events/details at one time
• Exceptional communication and interpersonal skills with the ability to deal effectively with students, employees, and the general public
• Christian commitment consistent with University mission
• Commitment to Regent's core values of Excellence, Innovation, and Integrity