Litigation Support Manager jobs in Saint Paul, MN

Volunteers of America National Services (VOANS) is seeking a Contracts and Corporate Compliance Manager for our Eden Prairie, MN office. Come join a thriving organization nominated as One of the Best Places to Work in 2024!

Schedule: Onsite Monday-Friday 8:00 AM-5:00 PM

About the Job: Assists in the management of contracting services for Volunteers of America National Services – Healthcare and contributes to overall effectiveness and efficiency of the organization’s legal function.

Benefit Highlights:

• Competitive benefits package: Medical, Dental and Vision Insurances
• FSA / HSA
• Various Employee Wellness Programs
• 403(b) Retirement with discretionary match of 50% on up to 6% of employee contribution
• Company paid Short-Term Disability Coverage
• VOANS is a non-profit organization. Employees may be eligible for the Public Service Loan Forgiveness program

Essentials:

• Contract Review and Compliance.
• Coordinate and prepare policies and procedures applicable to corporate and field staff.
• Improve and coordinate process improvement strategies across multi-functions.
• Maintain all facility agreements in VOANS’s contract management system.
• Negotiate, analyze, prepare, and review agreements and leases in conjunction with legal counsel.
• Analyzes all requirements and provisions in contracts, including terms and conditions, to ensure compliance with all laws and regulations and company policies and procedures.
• Effectively manage, facilitate, engage and negotiate with all involved parties; executive leadership, management, clinicians, medical staff leadership, suppliers, legal representatives, manufacturers distributors and service providers.
• Ensure mutual understanding of contract requirements between all parties involved.
• Works collaboratively with facility leaders and business partners to audit and review existing contracts that are renewing or expiring and revise or terminate contract as needed.
• Ensure the facilities have all required agreements according to State and Federal Regulations.
• Review contract pricing and costs with finance and negotiate when appropriate.
• Assist in developing and enforcing a Contract Review and Management program for VOANS.
• Assist in drafting and administering Request for Proposals (RFPs) for Facilities.
• Assist in drafting and maintaining blank template agreements for facilities.
• Identifies potential improvements to existing policies.
• Prepares reports on the status of contracts for management.

Corporate Compliance

• Coordinate and prepare annual report filing on behalf of 400 corporate entities.
• Prepare and file annual business license renewals; assist as needed in preparation and filing of franchise tax reports, sales tax exemption, charitable solicitations registration, and other routine corporate filings.
• Prepare board and committee materials for and coordinate with directors and management staff for board and committee meetings; prepare minutes, as needed for Office of Legal Affairs and Finance.
• Serve as point of contact for outside service of process vendor and work with finance department on invoicing process; as needed.
• Prepare certified resolutions and maintain resolutions books, as needed.
• Provide legal support and guidance related to affiliate charter compliance with legal, governance and other chartering standards and/or changes to a charter’s organizational documents.
• Ensure that Corporate filings with the state are completed timely.
• Gather signatures relating to Board resolutions and bank signatures.
• Full meeting management for the VOA Inc. CFO on multiple VOA Inc. Committee meetings, including setting up and running Zoom meetings.
• VOA Inc. CFO and Finance Department admin support, including but not limited to travel arrangements, calendar management, document routing management and various analysis.
• Provide update of VOANS Board list for audits and tax documents.

Compliance Disclosures

• Support attorneys in coordinating and facilitating annual conflicts of interest disclosure process, HIPAA reporting and other corporate compliance reporting.

Legal Entity Formation & Maintenance

• Draft corporate documents for formation of legal entities including nonprofit corporations, LLCs and limited partnerships.
• Update and maintain corporate databases.
• Maintain all Board and Officer lists for VOA, Inc., VOANS and related entities and serve as Office of Legal Affairs liaison on these matters.

Legal Research

• Research statutes, legal documents, judicial decisions, legal articles, codes, corporate information, public records and other documents as requested; analyze research data.
• Technology Support
• Provide technology assistance and support to attorneys, as needed.
• Stay up to date on new databases and systems; attend trainings on new systems as needed.
• Implement systems and procedures to help Legal function operate most efficiently.

Qualifications

• A Juris Doctor
• Three 3-5 years in Contract Management, Legal field or in a related area

Preferred Qualifications

• A paralegal certificate from an accredited/ABA-approved program and/or an advanced degree

Volunteers of America National Services (VOANS), a wholly owned subsidiary of Volunteers of America, Inc., (VOA) is a national faith-based, human services non-profit organization. VOANS provides affordable housing and senior healthcare services in 40 states and Puerto Rico. VOANS has annual revenue of approximately $300 million, including unconsolidated affiliated entities

Experience

• 3 - 5 years: Contract Management

Education

• Doctorate or better in Law

• Bachelors or better