Licensing Manager jobs in Temecula, CA

JOB DESCRIPTION

Licensing & Permit Manager

STRUCTURE

• Department: Administrative
• Supervisors: Administrative Assistant
• Status: Exempt / Salaried

SCOPE

Leads the in-house licensing & permit programs for the organization, as well as communicates and follows up with operations, management, employees, merchants, and external licensing partners. Performs day to day duties for licensing programs across the company to ensure timely processing of permits and applications; performing follow-up phone calls to ensure timeliness of response from other departments and state agencies. The Manager also acts as the principal contact and administrator of the company business credit card program to gather credit information, develop credit limits, monitor and function as the primary point of contact for employees with their business credit cards.

RESPONSIBILITIES

• Researches and communicates the status of permits to vendors and employees.
• Assists in managing store and employee license requirements.
• Maintain licenses in the company system of record.
• Own the oversight of licensing application process for multiple operational sites to meet internal deadlines.
• Tracks compliance and adherence to all contractual requirements for all licensing/permits, and company business cards.
• Ongoing improvement in data maintenance within the licensing team.
• Foster internal and external relationships to optimize business.
• Support licensing team as a contact for all internal teams; including finance, operations, HR, legal, all merchants and clerical staff.
• Create and follow through on status updates for assigned licensing projects.
• Complete employee credit applications and submissions.
• Make credit decisions and establish payment terms within assigned authorities per Corporate Credit Policy
• Acts as the principal in gathering financial and other credit information to be used in risk analysis to develop credit limits for employees.
• Establish and maintain communication with major accounts to ensure payments for employees are made on time.
• Maintain national account reconciliations for disputed charges using database queries and workbooks to drive resolutions.
• Ensures company policies related to credit are upheld to limit exposure.
• Communicate with internal and external teams.
• Track and process licensure renewals and updating internal records
• Other duties as assigned.

QUALIFICATIONS

1.   At least 3-5 years of relevant work experience

2.   High School Diploma is required, Associate degree from an U.S. accredited Community College is preferred.

3.   Must have skills in accuracy and attention to detail, including timely follow-up in expediting exceptions.

4.   Comprehensive working knowledge of MS Word and Excel.

5.   Superior data entry skills are a must, and experience in handling licenses and permits is preferred.

6.   Must be able to multi-task in fast-paced environment.

7.   Must have a high level of attention to detail.

8.   Ability to successfully prioritize and complete projects with effective time management skills.

9.   Excellent communication skills including ability to work in a team environment, give honest, direct feedback and is a solid verbal and written communicator.

10. Effective interpersonal and communications skills.

11. Regularly required to sit, stand, bend and lift/move up to 10 pounds. May lift/move up to 40 pounds occasionally.