Licensing Clerk assists in maintaining records, compiling information, and submitting forms necessary for agent licensing. Performs routine clerical duties, such as filing forms and other records from licensed agents and applicants according to an established system. Being a Licensing Clerk updates database, inputs data as required. Typically requires a high school diploma or equivalent. Additionally, Licensing Clerk typically reports to a supervisor or manager. The Licensing Clerk works under the close direction of senior personnel in the functional area. Possesses a moderate understanding of general aspects of the job. May require 0-1 year of general work experience. (Copyright 2024 Salary.com)
Responsibilities:
· Under direct supervision of the Safety Manager / Director of Operations, sets-up and manages a Central Filing System including Compliance Reports, Analytical Reports, and other Files.
· Conducts self in an appropriate manner as a member of the Safety/Operations departments while working effectively in a diverse work environment. Ensures file completeness and performs document control for safety documents. This includes inspections and logs. Updates forms and spreadsheets for tracking.
· Creates and updates safety tracking documents on spreadsheet and inputs information.
· Prepare documents utilizing word processing creating tables, charts, memoranda, and other MS office tools.
· Maintains meeting minutes for Safety Committee and operations meetings
· Maintains, updates, and distributes environmental/safety policies and procedures.
· Answers phones and refers calls to appropriate personnel or provides requested information to the caller.
· Maintains confidentiality related to environmental, safety and security issues.
· Maintains material safety data sheets (MSDS) database and updates MSDS books at all areas as necessary.
· Contribute to the ordering and receiving of Safety Supplies.
· Morning personal protective equipment spot checks.
Qualifications and Skills:
· Clerical/secretarial/administrative experience supporting management level personnel.
· Proficient in Word Processing, Spreadsheet and database computerized systems.
· Ability to manage workload effectively including plan, coordinate, organize, prioritize and handle multiple tasks.
· Ability to communicate through written correspondence and verbally.
· Ability to use good judgment to make decisions.
· Demonstrated ability to work effectively in a diverse workforce.
· Microsoft office with advanced Excel Skills.
Physical Demands:
· Ability to sit, stand or walk up to 8-10 hrs. a day
· Lift 50 lbs. occasionally
Work Environment: Ability to work in hot, cold and office work environment and must obey safety rules & exercise caution in all work activities.
This job description is not intended to be all-inclusive. Employee may perform other related duties as needed to meet the ongoing needs of the organization.
Job Type: Full-time
Pay: $20.00 - $21.75 per hour
Expected hours: 40 per week
Benefits:
Schedule:
Experience:
Ability to Commute:
Work Location: In person
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