Library Services Coordinator jobs in Olympia, WA

Timberland Regional Library is seeking a Finance Coordinator, who will be based out of the Service Center in Tumwater, WA. The Finance Coordinator performs complex fiscal administrative work, identifies and completes a range of special work assignments, and oversees current and future fiscal processes and projects for the Finance Department. This position conducts the reconciliation of revenue and expenditure accounts, coordinates a variety of systems, and serves as a link between Finance staff and branch and operational staff, ensuring that proper reporting and recordkeeping of assigned areas of expertise is maintained. Our ideal candidate is a relationship builder, a listener, and an expert at customer service and problem-solving.

• Schedule: Full-Time, 40 hours per week (1.0 FTE).
• Type: This regular position is FLSA exempt.
• Bargaining Unit: Not Represented
• Starting Pay: The full pay range for this position is $6,341.52 - $8,778.14 per month. Employees new to Timberland Regional Library typically start at step 1, 2 or 3 of the pay range, depending upon qualifications.

Class specifications are intended to provide a descriptive list illustrative of the range of duties performed by employees in the class. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.

• Performs the monthly cash reconciliation and assists Finance Administrator in oversight of staff and activities performed in the Finance Department, to include payroll, benefits administration, invoicing, cash management, ledger development, fund auditing and budgeting.
• Supports the compilation of monthly, annual and ad hoc reports to the Board of Trustees, State Auditor’s Office and other internal and external stakeholders.
• Review and analyze executed contracts, special provisions, terms and associated documents for completeness and adherence with stated state and federal requirements and Timberland’s own policies, procedures and guidance. 
• Ensures payments are scheduled and issued in compliance with contract guidelines and required close-out documents have been obtained prior to issuance of final payments and/or retainage.
• Coordinates with internal and external stakeholders to support and maintain administrative processes such as the State Auditor’s Annual Report Filing, Department of Revenue’s Unclaimed Property Filing, monthly use tax process, surplus and inventory procedures.
• Develop and support tracking systems for creating, editing, storing, monitoring, administering and managing new and existing Finance Department asset management and recordkeeping programs.
• Assists in the evaluation, recommendation, development, and implementation of strategic plans, policies, procedures, and departmental goals and objectives. Serves on applicable committees as a representative of Finance department and may provide administrative support during contract negotiation cycles.

• A valid Washington State Driver’s License.
• Must pass and maintain a criminal background check.

• Complete Application - Please include full work history
• Attach cover letter ONLY.
• For positions requiring an MLIS you may attach the degree and State of Washington Librarian Certificate. This is not a required application attachment, but must be documented prior to official employment with TRL.
• Please note: Failure to follow the application instructions above may lead to disqualification

• Demonstrate quality customer service.
• Communicate effectively.
• Exhibit reliability and dependability. 
• Demonstrate a positive attitude and flexibility. 
• Work well with others, show respect, contribute to the team. 
• Demonstrate TRL values of service, integrity, collaboration, and community focus. 
• Demonstrate leadership.
• Establish and maintain effective working relationships with internal staff.

• Knowledge of public procurement and contract management regulations, requirements and best practices.
• Familiarity with Washington State RCWs and WACs and the ability to interpret them as needed.
• Experience interpreting competitive bid contract terminology and development, practices and procedures.
• Ability to identify instances in which contracting terms and other circumstances may be non-compliant with state and federal guidelines as well as Timberland’s own policies.
• Ability to write clearly and effectively and able to explain complex financial and contract management topics with general, easy to understand terminology.
• Demonstrate strong planning and/or project management skills.
• Strong ability to work effectively in a team environment.
• Ability to work independently with limited supervision and reliable professional judgment. Must be able to judge appropriately when to decide, when to seek guidance, and when to communicate decisions to others. 

• Use of standard office equipment, including but not limited to personal computer and related software packages to perform daily work assignments. 
• Ability to navigate, search and use web function and software applications (i.e., attendance systems, performance reviews)
• Intermediate Microsoft Office Suite skills (e.g., Outlook, Word, Teams) to satisfactorily complete job responsibilities. 

• Strong experience in customer service, administrative support, or working with people, teams, or projects is preferred.
•  A willingness to learn new skills, processes, through training and shadowing.
• Effective time management skills, including the ability to multitask, manage multiple projects at the same time, and adapt to the changing priorities to meet Finance Department needs. 
• Proven reliability and dependability. 

• Work is performed in a standard office environment but may include contact with the public in a library environment.
• Subject to sitting, standing, walking, bending, reaching and occasionally lifting objects up to 40 pounds.
• Occasional travel is required to attend meetings at other sites and locations, or to participate in work-related assignments.