Library Services Coordinator jobs in Auburn, AL

Job Title: Student Services Coordinator

Department: Student Services Date: May 2023

FLSA: Non-Exempt Work Location: Auburn Campus

Employee Category: Classified Staff Work Schedule: M-F, 8:00am – 5:00pm,

with some weekend events

Reports to: Director for Student Affairs Percent Employment: 100%

Direct Reports: N/A

I. Job Summary: The Student Affairs Coordinator is responsible for participation in the
administration of student affairs programs on the VCOM–Auburn Campus including, but not

limited to the following: assisting the Director of Student Affairs and the Associate Dean of

Student Affairs with events such as orientation, white coat ceremony, graduation, etc.; assisting

the Director of Student Affairs and the Associate Dean of Student Affairs with student

organizations/committees by tracking the distribution/deposit of student organization funds,

handling day-to-day financial transactions, and answering student questions about procedures;

assisting students in meeting the professional expectations of being a medical student; assisting

with other programs and services as needed. This position also assists with the administrative

duties of the Office of Student Affairs.

II. Job Duties:

1. Participate in planning, and helping organize student services programs: orientation, white
coat ceremony, and graduation, etc. This includes interfacing with Auburn University

administration, VCOM faculty and administration, and outsides vendors.

2. Inform student organizations and committees of policies for outreach, fundraisers, etc.

3. Organize and track student organization funds using Quicken.

4. Assist with the administration of the Via Wellness program.

5. Maintain and distribute information pertinent to student success, including housing options,
health and counseling services, and other community resources.

6. Assist in planning, organizing and implementing student organization events and activities.

7. Prepare professional communications including emails, letters, flyers and surveys.

8. Participate in recruitment events, tours, and admissions activities as needed by the

Admissions Office.

9. Carry out administrative duties for the Associate Dean of Student Affairs

10. Perform other duties as assigned.

III. Required Qualifications:

• Education: Bachelor’s degree or higher (experience in lieu of a degree may be

• Licensure or certification: Valid driver’s license

• Experience: Experience in a professional or educational environment

• Computer proficiency in Microsoft Office and knowledge of social networking sites;

Skills required for this position:

• Strong organization skills

• Ability to be flexible and the willingness to work with others

• Ability to balance multiple projects at a time

• Excellent interpersonal and communications skills

• Strong team player

• Commitment to company values and division goals.

• Must have a valid driver’s license and access to an automobile

Preference may be given to candidates with an advanced degree in communication, higher

education, business or a related field or experience in higher education or a related field.

The successful candidate will be subject to a criminal history background check.

Regular, reliable or predictable attendance is an essential function of the job.

IV. Working Conditions and Efforts: The physical demands and work environment
characteristics described here are representative of those that must be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be

made to enable individuals with disabilities to perform the essential functions. The position

requires a rapid pace, some days with long hours to meet expectations, long distance driving to

rural sites, and the ability to organize, interpret, and utilize a large volume of information.

Physical demands: While performing the duties of this job, the employee is required to ambulate

(may be with use of assisted devices); sit, stand (or accommodate for standing); use hands and

vision for teaching; use office equipment such as computers; speak to large and small groups of

individuals for teaching; perform moderate telephone and poly-com communication/usage;

occasionally be required to lift and/or move up to 50 pounds; drive distances up to five hours or

to fly on occasion to other campuses or meetings.

Work environment: Office environment. Outside travel required 0% to 5% of time. The noise

level in the work environment is usually minimal, however the reception area with frequent

visitors, phone calls and discussions may be distracting.

This position is classified as a non-exempt position because it does not require that the

candidate/employee exercise independent judgment and discretion regarding matters of

significance.

Employment with VCOM is “at-will”. This means employment is for an indefinite

period of time and it is subject to termination by the employee or by VCOM, with or

without cause, with or without notice, and at any time. Nothing in this position

description or any other policy of VCOM shall be interpreted to be in conflict with or to

eliminate or modify in any way, the “at-will” employment status of VCOM employees

V. VCOM Core Values: The employee is expected to adhere to all VCOM policies. As the
environment is a professional college, VCOM faculty / staff are expected to dress and behave in

a professional manner at work. VCOM faculty / staff are expected as VCOM employees, to be a

person who obeys all laws and professional expectations of an upstanding citizen of the

community. VCOM expects all employees to maintain a positive attitude in all working

relationships with all VCOM departments, employees, medical students, prospective medical

students, interns, and residents and to treat all other engaged in the duties of the employment,

with mutual respect.