Legal Secretary jobs in New Jersey

H
Legal Secretary
  • HBS Default
  • Paramus, NJ FULL_TIME
  • The Paramus, NJ office of Hall Booth Smith, P.C. is currently accepting resumes for a legal secretary. The candidate must have at least five years of experience in medical malpractice litigation, including strong organizational skills & ability to work closely with medical expert witnesses in complex medical malpractice matters toward the end of determining their qualifications & their timely preparation of expert reports. This position supports all administrative functions including case & calendar management, electronic document management, typing, proofreading, entering attorney time, and opening & closing files. Applicants must have an accurate typing speed of 70 wpm. A resume & cover letter are required. Salary range of 65,000 - 75,000 with benefits, including medical, 401(k), etc.

    SUMMARY:

    Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm.

    ESSENTIAL DUTIES AND RESPONSIBILITIES: “Essential functions” are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

    Transcribes dictation and formats letters, pleadings, and other forms.

    Prepares rough drafts, proofreads before finalizing legal documents.

    Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service.

    Properly file legal documents with the Courts and cc/bcc’s appropriate parties.

    Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements.

    Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client.

    Continuously maintains file content, indexes, and tabulations.

    Maintains accurate computer cards and other sources of client/case information.

    Enters attorney billable time on a regular basis, proofreads, and balances.

    Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc.

    Open and manage or route attorney mail to appropriate counsel.

    Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines.

    Closes and prepares files for storage.

    Prepares files or assists paralegals in preparing files for upcoming hearings and depositions.

    Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact.

    Schedule depositions as necessary.

    Participates as a member of one or more strategic planning committees.

    Mentor and train new employees in the position.

    Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. 

    KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

    Knowledge of various court rules and filing requirements.

    Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings.

    Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s).

    Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree.

    Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance.

    Ability to demonstrate impeccable integrity in confidential matters.

    Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact.

    Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience.

    Work occasionally requires more than 40 hours per week to perform the essential duties of the position.

    Work requires sitting, bending, stooping, computer keyboarding and continuous use of hands, telephone contact, reading, and may require lifting of 25-50 lbs. or more.

    Work may require traveling to offsite locations for collection of materials or filing of documents; therefore work may require driving.

    Under certain circumstances, the Firm may substitute experience for educational requirements and vice versa.

    The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

  • 21 Days Ago

L
Legal Secretary
  • Lewis Brisbois Bisgaard & Smith LLP
  • Newark, NJ FULL_TIME
  • Overview Lewis Brisbois offers legal practice in more than 40 specialties, and a multitude of sub-specialties. Our attorneys have broad knowledge, experience, and sensitivity to our clients’ unique ne...
  • 21 Days Ago

H
Legal Secretary
  • Hall Booth Smith, P.C.
  • Paramus, NJ FULL_TIME
  • The Paramus, NJ office of Hall Booth Smith, P.C. is currently accepting resumes for a legal secretary. The candidate must have at least five years of experience in medical malpractice litigation, incl...
  • 21 Days Ago

N
Legal Secretary
  • Nirenberg & Varano
  • Hackensack, NJ PART_TIME
  • Two-attorney litigation law firm in Hackensack seeks legal secretary for a part-time position with flexible hours. The applicant should be skilled in MS Word, have excellent computer, typing and organ...
  • Just Posted

P
Legal Secretary
  • PATRICK O. LACSINA LAW OFFICES, LLC
  • Harrison, NJ PART_TIME
  • Legal Secretary P/T/F/T/at least 21-35 hours per week. Real Estate Experience Required. Need to have working knowledge of Word and Excel.Job Type: Part-timePay: $15.00 - $16.00 per hourExpected hours:...
  • 4 Days Ago

R
Legal Secretary
  • Robert Half
  • Paramus, NJ PER_DIEM
  • Legal SecretaryAnswer PhonesComputer workFiling Data entry
  • 8 Days Ago

W
Legal Secretary
  • Wilson Elser
  • Houston, TX
  • Job Description Job Description Wilson Elser's Houston office currently seeks a Legal Secretary to join the team. The Fi...
  • 3/28/2024 12:00:00 AM

W
Legal Secretary
  • Wilson Elser
  • Chicago, IL
  • Job Description Job Description Wilson Elser’s Chicago office is currently seeking a Legal Secretary to join a fast-pace...
  • 3/28/2024 12:00:00 AM

W
Legal Secretary
  • Wilson Elser
  • Chicago, IL
  • Job Description Job Description Wilson Elser’s Chicago office is currently seeking a Legal Secretary to join a fast-pace...
  • 3/28/2024 12:00:00 AM

H
Legal Secretary
  • HR Elements, LLC
  • Cincinnati, OH
  • Job Type Full-time Description Work closely with 4-5 Partners/ Associates on Business Litigation cases with many differe...
  • 3/28/2024 12:00:00 AM

W
Legal Secretary
  • Wilson Elser
  • Dallas, TX
  • Job Description Job Description Wilson Elser's Dallas Texas office is currently seeking a Legal Secretary to join a fast...
  • 3/27/2024 12:00:00 AM

W
Legal Secretary
  • Wilson Elser
  • Livonia, MI
  • Job Description Job Description Wilson Elser's Michigan office currently seeks a Legal Secretary. Hybrid is possible wit...
  • 3/26/2024 12:00:00 AM

W
Legal Secretary
  • Wilson Elser
  • Garden City, NY
  • Job Description Job Description Wilson Elser’s Garden City office is currently seeking a Legal Secretary to join a fast-...
  • 3/26/2024 12:00:00 AM

W
Legal Secretary
  • Wilson Elser
  • White Plains, NY
  • Job Description Job Description Wilson Elser’s White Plains office is currently seeking a Legal Secretary to join a fast...
  • 3/26/2024 12:00:00 AM

New Jersey is bordered on the north and northeast by New York (parts of which are across the Hudson River, Upper New York Bay, the Kill Van Kull, Newark Bay, and the Arthur Kill); on the east by the Atlantic Ocean; on the southwest by Delaware across Delaware Bay; and on the west by Pennsylvania across the Delaware River. New Jersey is often broadly divided into three geographic regions: North Jersey, Central Jersey, and South Jersey. Some New Jersey residents do not consider Central Jersey a region in its own right, but others believe it is a separate geographic and cultural area from the Nor...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Legal Secretary jobs
$54,157 to $71,735

Legal Secretary in Washington, DC
Meet or exceed yearly goals, seeking managerial guidance and support, if necessary, in order to do so.
January 26, 2023
Legal Secretary in Tampa, FL
Distribute various departmental correspondence, mail and other items which could be of a confidential or sensitive nature.
January 11, 2023
Legal Secretary in Santa Ana, CA
Obtains, reviews, and summarizes medical records at the direction of attorney and has them reviewed by experts as necessary.
January 29, 2023