Legal Secretary jobs in Maine

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Secretary Legal
  • State of Maine
  • Portland, ME FULL_TIME
  • Opening Date: March 25, 2024

    Closing Date:  April 8, 2024


    Job Class Code: 6556
    Grade: 13
    Salary: $16.80 – $23.25/Hour 
    Position Number: 029000048

     

    PURPOSE OF ANNOUNCEMENT:

     

    The Workers’ Advocate Division currently has a vacancy for a 40-hour per week Secretary Legal position in their Portland Office.

     

    JOB DESCRIPTION:

     

    This position provides clerical support to four Worker Advocates and four paralegals.

     

    REPRESENTATIVE TASKS (A position may not be assigned all the duties listed, nor do the listed examples include all the duties that may be assigned).

     

    • Create spreadsheets and perform data management.
    • Create and use varied correspondence formats and compose standard business correspondence.
    • Proofread and/or edit forms and letters.
    • Maintain calendars and schedules.
    • Receive and greet visitors and determine customer needs.
    • Correspond with the public to receive/supply information.
    • Receive, open, sort, and route incoming/outgoing mail/packages.
    • Monitor, requisition, purchase, and maintain inventory/supplies.
    • Examine documents/information, determine facts, detect errors and irregularities, and take action as authorized.
    • Operate modern standard office equipment. 

     

    KNOWLEGES, SKILLS AND ABILITIES REQUIRED: (These are required to successfully perform the work assigned).

     

    • Knowledge of modern office methods and procedures.
    • Knowledge of spelling, punctuation, grammar, and business English.
    • Ability to operate modern standard office equipment.
    • Ability to create spreadsheets and perform data management.
    • Ability to use computerized and/or manual filing systems.
    • Ability to create and use varied correspondence formats and compose standard business correspondence.
    • Ability to proofread and/or edit documents.
    • Ability to use alphabetical, numerical, chronological, and secondary filing systems.
    • Ability to work with timelines and schedules.
    • Ability to process standard mail transactions.
    • Ability to determine and requisition inventory/supplies.
    • Ability to determine facts, detect errors and irregularities, and take appropriate action in accordance with established procedures.
    • Ability to communicate effectively in both written and oral form.

    MINIMUM QUALIFICATIONS:

    Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.

     

    BENEFITS:

    No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including: 

    • Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays12 days of sick leave, and 3 weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave. 
    • Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.  
    • Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements. 
    • Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value). 
    • Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.  
    • Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense. 
    • Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses. 
    • Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office. 
    • Living Resources Program – Navigate challenging work and life situations with our employee assistance program. 
    • Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive four weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act 
    • Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions. 
    • Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness. 

    There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role. As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics. If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

    Thinking about applying?

    Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.

  • 1 Day Ago

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Secretary Associate Legal
  • State of Maine
  • Augusta, ME FULL_TIME
  • Secretary Associate Legal Opening Date: February 29, 2024 Closing Date: Until Filled Job Class Code: 6560 Grade: 17 Salary: $38,916.80 - $53,851.20/annually Bargaining Unit: Administrative Services Po...
  • 24 Days Ago

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Secretary Associate Legal
  • State of Maine
  • Bangor, ME FULL_TIME
  • Department of Health and Human Services (DHHS) Opening Date: March 12, 2024 Closing Date: March 26, 2024 Job Class Code: 6560Grade: 17 (Admin Services) Salary: $18.71 - $25.89/hr. Position Number: 095...
  • 14 Days Ago

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Secretary Associate Legal - Child Support Division
  • State of Maine
  • Augusta, ME FULL_TIME
  • Secretary Associate Legal Opening Date: February 26, 2024 Closing Date: Until Filled Job Class Code: 6560 Grade: 17 Salary: $38,916.80 - $ 53,851.20 /annually Bargaining Unit: Administrative Services ...
  • 19 Days Ago

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Legal Secretary III - District Attorney's Office
  • Hancock County Maine
  • Ellsworth, ME FULL_TIME
  • Hancock County Government is seeking full-time Legal Secretary III to fill a vacancy in the Hancock County District Attorney’s Office.The Legal Secretary III is responsible for answering incoming phon...
  • 6 Days Ago

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Secretary
  • Northern Light Health
  • Presque Isle, ME FULL_TIME
  • Northern Light A.R. Gould Department: Day Surgery Position is located: Northern Light A.R. Gould Hospital Work Type: Full Time FTE: 1.000000: Work Schedule: 7:00 AM to 3:30 PM Summary : Using Organiza...
  • 19 Days Ago

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Legal Secretary
  • Wilson Elser
  • Houston, TX
  • Job Description Job Description Wilson Elser's Houston office currently seeks a Legal Secretary to join the team. The Fi...
  • 3/28/2024 12:00:00 AM

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Legal Secretary
  • Wilson Elser
  • Chicago, IL
  • Job Description Job Description Wilson Elser’s Chicago office is currently seeking a Legal Secretary to join a fast-pace...
  • 3/28/2024 12:00:00 AM

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Legal Secretary
  • Wilson Elser
  • Chicago, IL
  • Job Description Job Description Wilson Elser’s Chicago office is currently seeking a Legal Secretary to join a fast-pace...
  • 3/28/2024 12:00:00 AM

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Legal Secretary
  • Wilson Elser
  • Dallas, TX
  • Job Description Job Description Wilson Elser's Dallas Texas office is currently seeking a Legal Secretary to join a fast...
  • 3/27/2024 12:00:00 AM

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Legal Secretary
  • Wilson Elser
  • Livonia, MI
  • Job Description Job Description Wilson Elser's Michigan office currently seeks a Legal Secretary. Hybrid is possible wit...
  • 3/26/2024 12:00:00 AM

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Legal Secretary
  • Wilson Elser
  • Garden City, NY
  • Job Description Job Description Wilson Elser’s Garden City office is currently seeking a Legal Secretary to join a fast-...
  • 3/26/2024 12:00:00 AM

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Legal Secretary
  • Wilson Elser
  • Orange County, CA
  • Job Description Job Description Wilson Elser's Orange County office is currently seeking a Legal Secretary to join a fas...
  • 3/26/2024 12:00:00 AM

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Legal Secretary
  • Wilson Elser
  • White Plains, NY
  • Job Description Job Description Wilson Elser’s White Plains office is currently seeking a Legal Secretary to join a fast...
  • 3/26/2024 12:00:00 AM

To the south and east is the Atlantic Ocean and to the north and northeast is New Brunswick, a province of Canada. The Canadian province of Quebec is to the northwest. Maine is both the northernmost state in New England and the largest, accounting for almost half of the region's entire land area. Maine is the only state in the continental US to border only one other American state (New Hampshire to the South and West). Maine is the easternmost state in the United States in both its extreme points and its geographic center. The town of Lubec is the easternmost organized settlement in the United...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Legal Secretary jobs
$47,422 to $62,815

Legal Secretary in Washington, DC
Meet or exceed yearly goals, seeking managerial guidance and support, if necessary, in order to do so.
January 26, 2023
Legal Secretary in Tampa, FL
Distribute various departmental correspondence, mail and other items which could be of a confidential or sensitive nature.
January 11, 2023
Legal Secretary in Santa Ana, CA
Obtains, reviews, and summarizes medical records at the direction of attorney and has them reviewed by experts as necessary.
January 29, 2023