Legal Recruiter jobs in Daly City, CA
Legal Recruiter sources, recruits, interviews, checks references, makes offers, and conducts orientation for new legal hires. Maintains a database of prospective and current legal professionals. Being a Legal Recruiter conducts exit interviews and processes change of employee status. Requires a bachelor's degree. Additionally, Legal Recruiter typically reports to a manager. The Legal Recruiter gains exposure to some of the complex tasks within the job function. Occasionally directed in several aspects of the work. To be a Legal Recruiter typically requires 2 to 4 years of related experience. (Copyright 2024 Salary.com)
Recently Added Legal Recruiter jobs
Legal Secretary
- C&M Legal Search, LLC
-
San Francisco, CA
FULL_TIME
-
Legal Secretary
The Legal Secretary performs a variety of legal and administrative tasks to support assigned attorneys. Maintains a general knowledge of the Firm's practice areas/groups and specialized knowledge of the assigned attorneys’ practice area(s) and clients. Provides a high level of personalized customer service and support while producing a high volume of consistently excellent work product in order to support the success of the Firm.
JOB FUNCTIONS
NOTE: Each attorney receives personalized service and may or may not require assistance with all the tasks below. The tasks that each legal secretary is responsible for will vary and change based on Attorney assignments. All legal secretaries are expected to possess the ability to complete all job functions listed here.
Administrative Assistance:- Organize
- Keep attorney work materials, your desk and work areas organized and orderly
- Process Expense Reports
- Request and track receipts, submit expense reports, track payment and resolve issues with reimbursement on behalf of assigned attorneys
- Coordinate Payment of Invoices
- Arrange for and track accurate payment of vendor invoices, charge vendor invoices to client/matter when appropriate
- Photocopy and Handle Documents
- Copy, scan, fax, upload and email documents
- Manage Large Document Projects
- Send, track and manage document projects in conjunction with Word Processing Center, Service Center and outside vendors
- Handle shipping and couriers
- Arrange couriers, shipments and track status and delivery
- Proofread
- Proof and prepare documents for final drafts
- Transcribe
- Transcribe from tapes, handwritten materials and dictation
- Maintain Desk Procedures
- Develop and maintain relevant information and desk procedures for reference during time away
- Know Availability
- Monitor and understand attorney(s)’s whereabouts and/or how to contact for client needs, know attorney(s)’s availability for meetings and other events
- Manage Calendar
- Maintain attorney(s)’s calendar using MS Outlook: schedule meetings, make room reservations, make changes as needed, send reminders, track RSVP’s, inform attorney of any attendee issues/special requests
- Prepare for Meetings
- Ensure meeting room is set up, log in conference calls, confirm A/V setup, confirm catering set-up, provide RSVP list, ensure materials are ready, confirm conference call set up, coordinate outside guest needs
- Answer Phones
- Answer attorney(s)’s phone, take messages, communicate received calls and provide updates, optimize attorney(s) phone functions (speed dial, forwarding, etc.)
- Manage Contacts
- Enter new contacts in MS Outlook, update existing contacts
- Manage Email
- Preview, read, file and, when appropriate, respond to emails for assigned attorney(s)
- Manage Mail
- Open, sort, prioritize and distribute mail
- Draft Correspondence
- Prepare first draft of billing and new matter letters using firm formats
- Prepare, emails and other correspondence using appropriate, standardized formats
- Complete New Matter Intake
- Complete Intake form, communicate additional needs for form, research intake information, resolve issues with new matter intake
- Manage Conflicts of Interest
- Coordinate with Conflicts department to ensure all communication and procedures for conflicts checks are followed
- Close Matters
- Determine when to close matters, draft closing letter, organize file retention and clean-up efforts
- Field Client Inquiries
- Answer general, billing, scheduling questions and handle general client interaction
- Respond to Audit Letters
- Gather information and prepare draft audit response letter.
Send finalized audit letters to audit committee for approval and final submission to client. - Support Business Development
- Monitor client news and coordinate competitive intelligence information with the Library
- Complete Time Entry
- Calculate and complete time entry in time tracking software from available inputs
- Assign Task Codes
- Research and assign task codes in time tracking software
- Reconcile time entries with Client requirements
- Conform time entry in accordance to client guidelines
- Review and Finalize Time
- Make corrections and submit final time for the period
- Review and Edit Bills
- Complete initial review of pro-forma bills, correct errors, propose edit suggestions to attorney(s), coordinate changes, gain approval for final bills
- Prepare and Deliver Final Bills
- Follow client billing guidelines, coordinate with accounting to provide requested back-up, deliver final bills
- Resolve Client Billing Issues
- Communicate with the client, fix errors, resolve inconsistencies, make updates needed, coordinate changes with Billing Department and track payment
- Research Client/Matter Statistics
- Respond to client billing inquiries and requests for information
- Manage Reservations
- Coordinate with Travel Department on options, confirm reservations, enter information into MS Outlook, coordinate changes
- Prepare for Trip
- Check-in, print necessary documents, coordinate destination information/ arrangements
- Notify of Changes
- Set flight notifications, track and communicate delays/changes
- Manage Electronic Files
- Create and update folder structures in Document Management System, maintain and update files housed within the structure
- Maintain Hardcopy Files
- Create and maintain hardcopy file structure, maintain binders, maintain file drawers, redwelds
- Manage Records Retention
- Index files for offsite storage, recall boxes from offsite storage, clean up unused/unneeded files, organize files for optimal recall ability and storage efficiency
- Maintain Confidentiality
- Keep the highest level of confidentiality of all firm and client information, records and files, both within and outside of the Firm
- Participate in Projects
- Participate in special projects as assigned
- Complete other duties as assigned
Litigation Assistance:- Information Management
- Redline
- Redline documents
- Research
- Pull cases from WestLaw, Court Docket, etc. Complete necessary trainings provided by courts and others on processes/requirements and plan accordingly.
- Prepare Documents
- Create Table of Contents, create and prepare Table of Authorities, create shell for Master Caption, create initial Pleading draft, prepare informational binders
- Manage Pleading and Discovery Clips
- Create, maintain and update imanage Pleading and Discovery Clips
- e-File
- Process e-filing, manage accounts and login information, manage deadlines in conjunction with ~docket
- File with the Court
- Arrange to pay filing fees, manage to deadline in conjunction with ~docket, manage exhibits, file documents, act as liaison between attorney and the court
- Case Support
- Coordinate Outside Services
- Schedule, communicate and coordinate court reporting services, videographers, process servers and attorney services
- Manage Court Admissions
- Coordinate and maintain admission to necessary courts
- Monitor Judge Preferences and Local Rules
- Monitor and communicate judge preferences and local rules
- Calendar Important Case Dates
- Track (via all resources available including online) and coordinate with ~docket to calendar key deadlines, update and communicate changes
- Prepare for Trial
- Prepare trial binders, coordinate needs pre-trial and during trial, trial participation when needed
- Transactional Assistance
- Redline
- Redline documents
- Research
- Pull public documents and regulatory filings using WestLaw, EDGAR, etc.
- Prepare Documents
- Prepare Table of Contents, prepare client documents – 8-K, consents, etc., coordinate Notary when needed
- Maintain Data Room
- Assemble and upload of documents
- Assist in Closing Activities
- Gather signature pages, prepare closing binders
- Create Presentations
- Create initial drafts and proof presentations using presentation software
- Teamwork and Cooperation
- Treats others with respect; works well with others; asks for help when necessary; willing to share credit; avoids pointing fingers or assigning blame; volunteers to help others when available to do so; empathetic to others.
- Communication
- Communicates clearly and appropriately with adequate frequency and tools; understands the need for regular, timely and high quality communication; listens actively and asks appropriate questions; understands the message.
- Flexibility
- Adapts to changing conditions; willing to do something new/different; open to change; accepting of differences.
- Problem Solving
- Seeks solutions to problems; proposes creative and effective solutions to problems; examines underlying cause of problems when seeking a solution.
- Attorney Focus
- Desires to help or serve attorneys to meet their needs; responsive and available when needed; proactively anticipates needs and expectations and acts accordingly to support the success of assigned Attorney(s).
- Client Focus
- Desires to help or serve clients to meet their needs in a professional and timely way; proactively works to understand client needs thoroughly; protects confidential client information appropriately.
- Self-Development
- Uses constructive feedback to improve; learns from mistakes; shows eagerness and capacity to learn; attends available training; shows interest in improving self; proactively looks for opportunities to gain experience in a range of responsibilities.
- Organization and Time Management
- Orderly in approach to work; able to plan and execute work effectively and accurately; tracks and follows through on requests; maintains a well-organized and clean work area; prioritizes and understands urgency; able to be punctual and prepared; manages multiple tasks simultaneously.
- Composure
- Understands what triggers emotions and uses that knowledge to maintain a professional presence.
- Integrity
- Deals with ethical issues appropriately. Acts in a way that is consistent with Firm values.
- Electronic Fax Program
- Multi-Function Device (Printer, Scanner, Copier)
- Conference Room and Resource Scheduling Software
- Time Entry/Billing Software
- Expense Reporting Software
- Microsoft Office – Word, Excel, PowerPoint, Outlook
- Adobe Acrobat Suite
- Other Software as required
- A high school diploma is required.
- A college degree or Legal Secretary Certificate is advantageous, but not required.
- Prior legal secretary experience required.
- Strong analytical and problem solving skills.
- Ability to organize and prioritize multiple assignments, using judgment and initiative to accomplish results.
- Produce accurate work while meeting time-sensitive deadlines.
- Strong communication, interpersonal skills, teamwork, attention to detail and customer service skills.
- Ability to interact effectively and professionally with all levels of management, staff and a variety of external entities including clients and prospective clients of the Firm.
- Excellent computer skills.
- Working knowledge of time tracking/billing applications preferred.
- Solid knowledge of legal secretarial processes, procedures and technologies required by the legal secretarial profession and the Firm's practice areas/groups. Maintains all required Firm certifications.
PHYSICAL DEMANDS
Standing, moving about, walking, sitting at a desk, bending, reaching, lifting up to 15 lbs., writing, typing, and computer use
WORKING CONDITIONS
Quiet office environment in a high-rise building, seated the majority of the time
DIRECT REPORTS
None
The expected salary range for this position is between $87,000 and $107,000. The actual base salary offered will depend upon a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job.
- 6 Days Ago
Estate Planning Legal Secretary
- C&M Legal Search, LLC
-
San Francisco, CA
FULL_TIME
- Estate Planning Legal Secretary Duties and Responsibilities Editing and proofreading of estate planning and trust administration documents Assisting in drafting various estate planning documents, incl...
- 6 Days Ago
Recruiter
- Robert Half
-
San Francisco, CA
OTHER
- Robert Half is currently working with a dynamic client looking for a Recruiter for an interim opportunity.This contract position will play a key role in our client's recruitment efforts. Responsibilit...
- 13 Days Ago
Recruiter
- Robert Half
-
San Francisco, CA
OTHER
- Robert Half is currently working with a dynamic client looking for a Recruiter for an interim opportunity.This contract position will play a key role in our client's recruitment efforts. Responsibilit...
- 13 Days Ago
Recruiter
- Column
-
San Francisco, CA
FULL_TIME
- About ColumnFor companies building financial technology and transforming the financial services space, the biggest bottleneck to their growth and innovation is often the underlying banks and infrastru...
- 1 Month Ago
Housing Paralegal/Legal Assistant (Bilingual Spanish-speaking)
- Open Door Legal
-
San Francisco, CA
FULL_TIME
- Housing Paralegal/Legal Assistant (Bilingual Spanish-speaking) Full-time, Exempt Hybrid, (at least three days in office) About Us: “It always seems impossible until it’s done.” - Nelson Mandela At Ope...
- 14 Days Ago
Filters
- Current Active Filter
- Daly City, CA
Clear All
- Filter Jobs By posted time
- Within 1 Day
- Within 2-7
- Within 1 Month
- Within 3 Months
0 Legal Recruiter jobs found in Daly City, CA area
Legal Recruiting Assistant - Temporary
- Gunderson Dettmer
-
Redwood City, CA
- Job Description Job Description Gunderson Dettmer is the only business law firm of its kind - exclusively serving the gl...
- 4/23/2024 12:00:00 AM
Account Director I
- Lumen
-
WORKS FROM HOME, CA
- About Lumen Lumen connects the world. We are igniting business growth by connecting people, data and applications – quic...
- 4/22/2024 12:00:00 AM
Litigation Paralegal
- Blue Signal Search
-
San Francisco, CA
- Litigation Paralegal Our client is renowned for its high-stakes litigation across class actions, mass torts, and public ...
- 4/21/2024 12:00:00 AM
Managing Attorney - Referral Department
- Superior Executive And Legal Recruiting
-
San Francisco, CA
- Job Description Job Description Title: Managing Attorney, Referral Department Work Setup: Remote Are you an experienced ...
- 4/21/2024 12:00:00 AM
H&M Sales Associate
- H&M Group
-
Daly City, CA
- Company Description Job Description About the Role At H&M, as a Retail Sales Associate you will be advising our customer...
- 4/21/2024 12:00:00 AM
Sales Associate
- Nilfisk
-
San Francisco, CA
- Are you seeking a Career in Outside Sales that offers comprehensive training and development? We have this for you right...
- 4/21/2024 12:00:00 AM
Administrative Assistant (Entry Level- Data Entry & Administrative)
- Macrae
-
Palo Alto, CA
- ASSOCIATE KNOWLEDGE MANAGER[1] (Data Entry / Administrative Assistant) Macrae is a premier transatlantic legal search fi...
- 4/20/2024 12:00:00 AM
Director of Sales, New Markets
- Netradyne
-
San Francisco, CA
- At Netradyne, our team is committed to delivering solutions to our customers that advance their market leadership. Our f...
- 4/19/2024 12:00:00 AM
About Daly City, California
Daly City (/ˈdeɪli/) is the largest city in San Mateo County, California, United States, with an estimated 2014 population of 106,094. Located immediately south of San Francisco, it is named in honor of businessman and landowner John Donald Daly.
According to the United States Census Bureau, the city has a total area of 7.7 square miles (20 km2), all land.
Daly City is bordered by the cities of San Francisco, Brisbane, Pacifica, South San Francisco, and the town of Colma. The city borders several unincorporated areas of San Mateo County. It surrounds Broadmoor, borders San Bruno Mountain State...
Source: Wikipedia (as of 04/11/2019). Read more from Wikipedia
Income Estimation for Legal Recruiter jobs
$126,585 to $171,275
Daly City, California area prices
were up 4.5% from a year ago
were up 4.5% from a year ago
What does a Legal Recruiter do?
Legal Recruiter in Worcester, MA
If you have worked with a recruiter in the past, you likely have a pretty good idea of how the process works.
December 03, 2019
Legal Recruiter in Daytona Beach, FL
Legal recruiters, also called legal “headhunters,” find individuals with the qualifications and experience needed to truly fulfill the job requirements.
January 31, 2020
Legal Recruiter in Muskegon, MI
It is a misnomer that if you use multiple recruiters you will have multiple bites of the apple- simply untrue.
January 12, 2020