Leasing Administration Manager supervises a team of leasing administrators to ensure monthly rents are paid and all leasing activities are in accordance with policies and guidelines. Coordinates charges with landlords and works with senior management on occupancy decisions. Being a Leasing Administration Manager oversees completion of all necessary paperwork and ensures proper customer service. May require a bachelor's degree. Additionally, Leasing Administration Manager typically reports to a head of a unit/department. The Leasing Administration Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. Extensive knowledge of department processes. To be a Leasing Administration Manager typically requires 5 years experience in the related area as an individual contributor. 1 to 3 years supervisory experience may be required. (Copyright 2024 Salary.com)
We are seeking a highly organized and proactive Finance and Administration Manager to join our small but dynamic IT consulting and staffing company. In this pivotal role, you will be the backbone of our office, ensuring smooth and efficient operations across all departments. Your responsibilities will encompass a broad range of administrative duties, including the management of the firm’s finances, managing communications, maintaining documents and records, and supporting human resources tasks. Additionally, you will play a crucial role in project coordination, client relationship maintenance, and assisting with marketing and social media efforts. The ideal candidate will possess excellent communication skills, a knack for multitasking, and a keen eye for detail. Your ability to manage multiple priorities with a positive, problem-solving attitude will make you an invaluable asset to our team. If you're passionate about facilitating the success of both our internal team and our clients, we would love to hear from you.
The duties and responsibilities specified below are representative of the range of duties and responsibilities assigned to this position and are not intended to be an inclusive list.
· Bookkeeping and Accounting:
o Managing daily bookkeeping tasks, including recording all financial transactions in QuickBooks accurately.
o Reconciling bank statements and accounts to ensure accurate financial records.
· Financial Reporting:
o Preparing periodic financial statements, including profit and loss statements, balance sheets, and cash flow statements.
o Generating custom reports from QuickBooks to meet specific management needs or for strategic planning.
· Budgeting and Forecasting:
o Assisting in the preparation of annual budgets and periodic forecasts, using historical data and predictive modeling to inform business decisions.
o Monitoring actual spending against budgeted forecasts and reporting variances to management.
· Payroll Management:
o Working with the Payroll provider to ensure all information is correct and timely
o Liaise between employees and payroll provider as needed
· Accounts Payable and Receivable:
o Managing the process of invoicing clients and ensuring timely collections, including follow-ups on overdue accounts.
o Processing vendor invoices, scheduling payments, and negotiating terms as necessary to manage cash flow.
· Tax Compliance:
o Assisting company’s accounting firm in preparing and filing tax documents, including tax returns, and other required filings.
o Ensuring the company complies with all local, state, and federal tax regulations and deadlines.
· Financial Analysis and Advice:
o Conducting financial analysis to identify trends, opportunities for cost savings, and areas of financial risk.
o Advising management on financial planning, risk management, and investment strategies.
· Cash Flow Management:
o Monitoring and managing the company’s cash flow to ensure there are sufficient funds available to meet the operational needs and strategic objectives.
o Implementing cash management strategies to optimize liquidity.
· Internal Controls and Audit:
o Establishing and maintaining internal controls to safeguard financial assets and ensure the integrity of financial information.
o Coordinating with external auditors for annual audits and addressing any audit findings related to financial processes and records.
· Strategic Financial Management:
o Participating in strategic planning and decision-making processes, providing financial insights that influence the company’s direction.
o Evaluating new business opportunities, including potential investments or expansion plans, from a financial perspective.
· Communication Management:
o Handling incoming and outgoing communications (emails, phone calls, mail).
o Scheduling and coordinating meetings and appointments.
o Liaising with clients, staff, and suppliers.
· Document and Record Keeping:
o Managing, organizing, and updating relevant data using database applications.
o Creating and maintaining company documentation and reports.
o Filing and organizing documents, both electronic and paper.
· Human Resources Support:
o Assisting with the hiring process (scheduling interviews, initial resume screening).
o Managing employee records and tracking staff availability.
o Coordinating staff training sessions and team-building events.
· Event Planning and Coordination:
o Organizing company events, meetings, and employee team building activities.
o Coordinating logistics for company participation in conferences and trade shows.
· Administrative Support:
o Providing general support to visitors.
o Assisting the management team in daily administrative tasks.
o Ensuring the smooth operation of the office environment.
Skills:
· Proficiency in QuickBooks:
· Financial Literacy:
· Administrative Skills:
· Communication Skills:
· Attention to Detail:
· Technology Savvy:
· Problem-Solving Skills:
· Human Resources Support:
· Project Management Skills:
· Ethical Judgment and Integrity:
Required Qualifications:
Preferred Qualifications:
Health, dental, vision, 401k
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