Leasing Administration Manager jobs in District of Columbia

Primary Purpose of Position:

Lead and manage marketing and leasing activities for assigned portfolio. Develop and implement a property level business plan in accordance with established objectives and goals related to leasing activity. Identify, negotiate and close lease transactions.   

Essential Functions:

Transactional / Financial 

• Identify and close new lease transactions.
• Negotiate deal structures and leases and prepare proposals for new and renewing tenants.
• Manage responses to Request for Proposals including writing Letters of Intent.
• Work with SVP and VP on larger more complex transactions to offer transactional leverage and have the opportunity learn and grow.
• Forecast rents on a quarterly basis.
• Read, analyze and negotiate lease and sublease documents, commission and other agreements in conjunction with in-house and outside counsel.
• Assist in bidding, due diligence and closing acquisitions.
• Analyze, prepare and implement property level business plans in accordance with established goals and objectives.
• Evaluate and prepare Net Effective Rent spreadsheets and other tools for analyzing transaction alternatives.
• Monitor market conditions and as needed prepare reports with relevant statistics.
• Conduct due diligence on prospective and current tenants and vendors.
• Assist in and maintain a working knowledge of A/R, collection efforts, and tenant balances.
• Update Senior Management on progress of leasing progress and transactions though VTS and on phone and in person. 

Leasing / Marketing 

• Direct the Marketing team on specific projects that include developing marketing materials and PR campaigns and events to re-lease existing space in conjunction with architectural/graphic design firms, event planning firms and exclusive brokers.
• Effectively articulate the features and benefits of the properties to potential user groups, brokerage firms and financial lenders through presentations, meetings and tours of the property.
• Develop networks and maintain positive relationships with the current tenant base and brokerage community.
• Develop and implement a strategic marketing plan for assigned assets.
• Develop marketing materials to re-lease existing space, and promotional materials for new developments in conjunction with architectural/graphic design firms, writing consultants and exclusive brokers on projects.
• Actively bring the marketing and leasing perspective to the ongoing management of the asset.

General

• Maintain an accurate, in-depth knowledge of all aspects of assigned properties including all vacancies, major tenants and major lease expirations.
• Work with Leasing Representative(s) (if applicable) to help motivate, mentor, teach, and grow their capabilities through involving them in transactions and offering assistance/guidance where needed on their transactions.
• Coordinate with Property Management and Construction Departments, and outside architects and contractors on design/construction of tenant spaces and common areas required to lease vacant space or meet lease obligations.
• Actively participate in asset team meetings with Construction, Development, Property Management, and Accounting and Finance.
• Interface with property managers on tenant relations, building management, leasing, and code related issues.
• Attend industry conferences and conventions.
• Participate in relevant organizations.
• Willingness to travel for merchant due diligence; deal making.
• Perform other duties as assigned.   

Requirements and Qualifications:

• BA/BS degree required. MBA or MS preferred.
• A minimum 3 to 5 years prior experience in the marketing and leasing of commercial office and mixed-use projects required.
• Knowledge of and familiarity with assigned market.
• Valid driver’s license.
• Valid Real Estate Salespersons License desirable.
• Ability to interact with co-workers, contractors, tenants and vendors in an articulate, courteous and professional manner always.
• Ability to handle multiple tasks simultaneously while under pressure.
• Demonstrated ability to work proactively, autonomously, achieve results without close supervision, and work effectively as part of a team is essential. 
• Effective negotiation and conflict-resolution skills.
• Effective problem-solving skills.
• Excellent written and oral communication skills.
• Excellent organization and multi-task management skills.
• Intermediate to advanced computer skills with knowledge of Microsoft Office applications.

Physical Requirements:

• Involves work of a general office nature usually performed sittings such as operation of a computer.
• Involves work of a general office nature usually performed standing as such operation of a fax and printer.
• Involves work such as tours of space throughout property portfolio usually performed by walking, by climbing stairs and by operating a motor vehicle (car), the latter usually performed by sitting.

Internal and External Contacts:

• Internal contacts with all departments in assigned regional office, marketing and leasing staff in other regional offices and various departments in the corporate office.
• External contacts with brokers, tenants, investor partners, lenders and REIT investors.

Reporting Structure:

• This position reports to the EVP, Co-Head of the Washington DC Region who provides supervision and guidance, and evaluates performance on a periodic basis.

BXP is an Equal Opportunity Employer encouraging diversity in the workplace.  All qualified applicants will receive consideration for employment without regard to race, color, gender, gender identity or expression, sexual orientation, religion, age, national origin, disability, marital status, protected veteran status, genetic information or any other legally protected characteristic.