Leasing Administration Manager jobs in Brentwood, NY

Job Title

Head (Senior Manager) of Administration and Site Services

Organization Name

InvaGen Pharmaceuticals, Inc., a Cipla subsidiary

Location

550 South Research Place, Central Islip, New York 11722

Employment Type

(Hourly/ Full Time)

Full-time, Salaried Exempt

Salary Range

(Base/ Hourly)

$95,000.00 to $117,500.00 annual base. The salary range mentioned is an anticipated base salary range for this position. Exact salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position may be eligible for benefits and participation in a bonus program based on performance and company results.

Benefits

In addition to a fulfilling career and competitive salary, the Company offers a comprehensive benefits package to include a 401(k) savings plan and matching, health insurance - medical/dental/vision, health savings account (HSA), flexible spending account (FSA), paid time off (PTO) - vacation/sick/flex time, paid holidays, short-term disability (STD), long-term disability (LTD), parental leave, paid and unpaid family leave, employee discounts, pet insurance, and other benefits.

Work Hours/Shift/ Remote

8:30 AM to 5:30 PM, General Shift

Onsite, no remote work.

Notice to Applicants

The job posting is for local applicants only. It is not for those applying for a global assignment and/or for employees working outside of Cipla's U.S. subsidiaries or affiliates. No new employment sponsorship will be provided. Relocation is negotiable for eligible candidates.

Equal Opportunity Employer

Cipla and its U.S. affiliates is an equal opportunity employer. The Company does not discriminate in its hiring process based on Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Cipla, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require reasonable accommodation to make your application or interview experience a great one, please contact the recruiter.

Scope of Role

The content and statements documented in this job description are designed to describe the general nature and level of work as well as provide a basic understanding of the role, responsibilities, and expectations of the person assigned to perform the job. This job description is not designed to provide an exact or exhaustive list of all job duties, tasks, skills, and qualifications. The intent of this job description is to be representative of the knowledge, skills, and abilities needed to satisfactorily perform the essential functions of the position satisfactorily and in accordance with the established performance expectations.

This position is a department head who works under general supervision on some tasks and projects. Some decisions may have legal and compliance implications, and/or affect the financial management and operations of the business. Decisions are reviewed for quality of judgement, and overall adequacy and accuracy to minimize impacts.

General Position Overview

This individual will manage and oversee Site Services support-related tasks, vendor relationships, and managed services for non-GMP business-related support operations. The role will plan and manage projects, develop and implement documented processes to manage costs, and qualitatively improve the variety of services needed to keep the site operational and support the facility and employee team members.

These services include (but are not limited to) all non-manufacturing housekeeping and janitorial services, landscaping, snow removal and salt sprinkling, security and parking management, pest control, general and proprietary waste management, emergency alarm systems (DEA controlled substances, fire alarm, burglary alarm, and control substance security systems), real estates, and capital expenditures.

Additionally, this role will over-see and manage all employee service needs to include the ordering of employee uniforms and lockers, vending machines, consumables and other office supplies. The selected individual will partner with all appropriate stakeholders on the development and execution of [non-GMP] site-related tasks, processes, policies, and procedures.

Responsibilities/ Accountabilities

• Manage the development, implementation, and continuous improvement of [non-GMP] site-related services and business operations.
• Partner with internal/external Security subject matter experts to assist with security and risk assessments of all facilities, including security technology systems, and ensure compliance with applicable state and federal laws and regulations.
• Collaborate with leadership to administer improvements in contracted services and cost management to include budget controls and cost reduction.
• Maintain relationships with the local chamber of commerce, state, local, federal, and other government entities.
• Advise senior leaders on pertinent issues and document areas where improvement is needed.
• Conduct, supervise, and prepare reports as appropriate related to violations of regulations, policies, and procedures.
• In partnership with Facilities Management and Security work to implement and oversee access control system, key management system and processes to maintain appropriate checks and balances.
• Oversight and controls of supplies, consumables, and other facility-related equipment.
• Manage the scheduling, oversight, and deployment of all Site Services related contractors including the office cleaning staff, property management-related services, and, when appropriate, security guards.
• Develop and support processes with Security to support the administration and issuance of site-related physical access controls and the administration of all employee access ID badges.
• Solicit and organize vendor bids, process purchase order requests, and submit and track vendor invoices for payment using internal systems.
• When necessary, partner with the Site HR team and Security to complete [necessary] internal HR and security-related investigations.

Education Qualifications

• Must have a bachelor's degree (or foreign equivalent) in Business Administration, Security Management, Engineering, Pharmaceutical Sciences, or other relevant field of study from an accredited institution.High School diploma plus a minimum of ten years of requisite functional experience and at least two (2) years in a supervisory/people management capacity will be considered.

Experience

• A minimum of five (5) years of strong Facilities Management, Vendor Management and Project Management experience.
• Experience in personnel supervision and program/project management.
• Contracts negotiations experience to include drafting and deciding on terms and conditions for services agreements.
• Must be able to manage outsourced and vendor services as well as supervise contractor personnel.
• Experience managing large functional budget (USD millions) and staying within budget constraints and cost optimization priorities.
• Experience managing across departments/functions to deliver services and ensure no service disruptions, security breaches, or impacts to operations.
• Experience addressing business continuity matters.
• Experience using SAP business/financial information system.
• Current knowledge of facilities and personnel security protocols and procedures.
• Experience working in manufacturing settings and shifts. GMP Pharmaceutical manufacturing experience highly preferred.
• Must be familiar with burglar and fire alarm systems maintenance and operations.
• Must have knowledge of relevant laws and regulations related to areas such as security, current Good Manufacturing Practices (cGMP) in the pharmaceutical industry.

Skills/ Competencies

• A high ethical and integrity standard and must be able to maintain confidentiality of proprietary and other business information.
• High Level of technical aptitude and proficiency in systems such as SAP and Concur.
• Proficient user of Microsoft Office tools such as Word, Excel, PowerPoint, Outlook, Explorer, and other business systems.
• Knowledge of purchase orders, requisitions, capital expenses, and operating expenses.
• Budget management, contracts management and negotiations skills.
• Excellent communications skills in English - business writing, technical writing, verbal, presentations, interpersonal, and organizational, at all levels of the firm and with external parties.
• Excellent analytical and problem-solving skills. Must be able to demonstrate competent judgement, decision-making, and analytical thinking skills.
• Results and resolution-oriented
• Must be able to train others on applicable policies and procedures.
• Must be a systems thinker, customer service-oriented, and collaborative.

Physical and Other Job Requirements

• Able to lift 15 pounds with or without assistance.
• Able to frequently stand, bend, walk, sit, climb, balance, stoop or crouch, kneel, reach, push, pull, grasp, feel, talk, write, type, listen and hear.
• Must be able to work some weekends and extended hours based on as needed and required.
• Must be willing to work any shift or site as required.
• Must be able to travel domestically and internationally as needed (typically less than 20% but frequency may vary based on business needs).
• Must be able to wear personal protective equipment (PPE) such as hard hat, hair net, safety shoes, glasses, lab coat, and other required gear.