Lease Administrator jobs in New York

The Company

Simone Development Companies is a visionary leader in the greater New York metropolitan area with a decades-long track record of transforming vacant and underutilized properties into successful real estate developments repurposed for a new generation. Simone operates as a privately held, full-service development company that acquires, develops, and manages state-of-the-art medical and healthcare facilities, industrial/flex space, office campuses, thriving retail centers and mixed-use housing in New York City and its suburbs including Westchester, Long Island, Fairfield County, CT and New Jersey. Simone keeps its portfolio of more than 7 million square feet–representing 100 properties–relevant to evolving market demands, enabling communities to revitalize and attract new investments.

The Position

Simone seeks to hire a highly motivated, dynamic individual to join the company as a Lease & Accounts Receivable Administrator in the Accounting Department. This role will report to the SVP of Accounting. In this role, the individual will oversee and manage the accounts receivable (AR) team and be responsible for the lease administration of Simone’s Yardi Property Management Software. The candidate will promote and assure a level of accurate and efficient lease administrative and AR practices. This role involves ensuring that lease agreements are accurately uploaded, and data is maintained in Yardi. The position requires a high level of collaboration and support for the accounting, leasing, operations and property management departments.

Core Responsibilities:

• Under general supervision, the candidate will uphold the core values and integrity of Simone Development Companies data within its portfolio.
• Manage the Accounts Receivable Team.
• Actively oversee and manage the Yardi Lease Administration and Accounts Receivable processes.
• Make decisions with thorough understanding of procedures, organizational policies, and business practices to achieve results and meet deadlines.
• Supervise the tenant’s monthly billing process for all tenant accounts.
• Respond to billing and lease inquiries from tenants and other departments within the company. Address and investigate issues of accuracy in billing. Prepare any necessary rent adjustment memos following rent credit procedure.
• Communicate AR related issues and potential solutions to management.

Lease Administration Responsibilities:

• Input lease information and upload documents into the Yardi Property Management Database per Yardi Lease input procedure.
• Prepare and distribute critical date reports; maintain tickler system for tracking important dates and tasks.
• Ensure rent rolls are accurate and reconciled to the Simone Property Tenant (PT) profile.
• Monthly review & coordination with leasing on any changes to ensure accuracy.
• Audit of vacant spaces (ie., sq.ft., Unit number, Unit ID, etc.).
• Communicate with both the AR team and SVP of Accounting to assure awareness of lease modifications entered into Yardi.

Accounts Receivable Responsibilities:

• Responsible for ensuring tenant rent statement are generated, mailed, and uploaded totenant’s portal.
• Oversee the AR team to assure tenants timely payment of rents and charges.
• Make sure tenants ledger is noted and kept up to date.
• Responsible for the AR summary and monthly AR team meeting / Quarterly ownership review.
• Work with Property Accountants to verify and bill Real Estate Taxes, Consumer Price Index, and Operating Expense escalations, as well as Electric and Tenant Service pass-thru billings.
• Oversee the monthly rental posting process in Yardi.
• Responsible for the generation of the monthly commercial billing report.

Other Duties:

• Assist with preparation and distribution of periodic and ad hoc reports.
• Special projects as needed.
• Duties, responsibilities and activities may change, or new ones may be assigned at any time with or without notice.

Requirements:

• Bachelor’s degree (BA/BS) in accounting, business, or related field is preferred.
• Four (4) years of Lease Administration & AR experience in the Real Estate industry.
• Proficient in Microsoft Office suite of applications.
• Must have strong written, verbal and organizational skills.
• Yardi or other Property Management Software experience required.
• Ability to lead and supervise a team.
• Ability to communicate with all tenants.
• Ability to manage multiple responsibilities and tasks.
• Advanced knowledge of the commercial leasing process.
• Ability to calculate intermediate figures such as percentages, discounts, and commissions.
• Advanced analytical and quantitative skills.
• Detail-oriented with excellent communication, organizational, and problem-solving skills.
• Deliver quality work and meet mandated deadlines.

Classification: Exempt

Reports to: SVP of Accounting

Supervisory responsibilities: Yes – Accounts Receivable Clerks

Work environment: Office Environment

Hours: 8:30AM to 5:30PM, Fridays (Early Out 3:00PM), Summer Fridays (Early Out 1:00PM)

Location: Bronx, NY

Job Type: Full-time

Pay: $79,000.00 - $99,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Experience level:

• 4 years

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Bachelor's (Required)

Experience:

• Yardi or like: 4 years (Preferred)
• Microsoft Office: 4 years (Preferred)
• Real Estate: 2 years (Required)
• Accounts receivable: 4 years (Required)
• Lease Admin: 4 years (Required)

Ability to Commute:

• Bronx, NY 10461 (Required)

Ability to Relocate:

• Bronx, NY 10461: Relocate before starting work (Required)

Work Location: In person