Import/Export Clerk supports import and export operations, including shipment logistics, documentation, and customer service. Conducts audits to verify physical shipments accuracy using bills of lading, invoices, and other documents. Being an Import/Export Clerk identifies and records any discrepancies. Prepares, distributes or processes documentation to ensure required documents are in place and correct. Additionally, Import/Export Clerk coordinates and communicates with customers, agents, vendors, and shippers to maintain process flows and resolve issues. Performs data entry of shipping and cargo details into systems following required procedures. Requires a high school diploma. Typically reports to a supervisor or manager. The Import/Export Clerk works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. To be an Import/Export Clerk typically requires 1-3 years of related experience. (Copyright 2024 Salary.com)
EMPLOYMENT OPPORTUNITY
Town of Lexington
We are currently accepting applications for a temporary part-time (19 hrs / wk) position :
Temporary Part-Time Municipal Assistant
Town Clerk's Office
Hourly Rate : $22.00
Position is expected to continue only through mid-November 2024, working varied
afternoon hours.
The REQUIRED Town of Lexington application form and cover letter must be received in the
Town's Human Resource Department. This position will remain open until filled with priority
given to applications received by Friday, March 15, 2024.
Summary : Performs a variety of very responsible functions of an administrative and clerical
nature requiring the exercise of moderate judgment to interpret guidelines and carry out
assignments independently.
Supervision Received : Works under the general direction of the Town Clerk and Assistant
Town Clerk.
Job Environment :
Work is performed under typical office conditions; work environment is moderately noisy.
There is an expectation to perform duties while being constantly interrupted during the day
and to be able to operate computer, calculator, telephone, copier, facsimile machine, voting
machines, and other standard office equipment. On a daily basis may have frequent contact
with the public, Town departments / boards / committees, political candidates, other municipal
Clerks, and state governmental officials. Contacts are by phone, correspondence, email and in
person. Has access to department-oriented confidential information such as restricted vital
statistic records and confidential voters.
Essential Functions :
The essential functions or duties listed below are intended only as illustrations of the various
types of work that may be performed. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related or a logical assignment to the
position.)
Respond efficiently and professionally to customer requests for information on all
department operations and functions.
Assists and answers questions of the general public, public officials, department heads
and staff, in person and by telephone; receives complaints and responds to complaints
appropriately; makes referrals as appropriate.
Maintains and updates census data using the State Voter Registration Information
System. Will assist in the preparation of materials for all elections.
Registers, indexes, maintains, and certifies vital records, including births,
deaths, marriages; issues related licenses and collects fees. Types certified copies of
records.
Reports vital statistics to state and on occasion will participate in compiling a variety of
data and preparing reports for the Town Clerk, the Secretary of State, and the Registrar
of Vital Records.
agreements, leases, bonds, takings, deeds, and all other papers and documents.
Assists in the Annual Census; mails out data to all residents; updates returned
information and makes associated changes.
Recommended Minimum Qualifications :
Education, Training and Experience :
High School Diploma or GED; a minimum of five years of experience in records management
and / or experience in municipal government; or any equivalent combination of education and
experience.
Knowledge Requirements : Working knowledge of office administration, secretarial practices,
financial record keeping and automated office systems and procedures.
Ability Requirements :
Establish and maintain effective and harmonious working relationships with co-
workers, town officials and departments, state agencies and the general public.
Skill Requirements :
Skill in operating computers and applicable software applications - Word, Excel and
Outlook.
Physical Requirements :
The physical demands described here are representative of those that must be met by an
employee to successfully perform the essential functions of this job. Reasonable
accommodations may be made to enable individuals with disabilities to perform the essential
functions. This position requires the incumbent to spend a large portion of the work day
standing at the counter and lifting / moving objects weighing up to 10 pounds.
APPLICATION PROCESS
All applicants are required to complete a Town application form, available from the internet at
www.lexingtonma.gov, emailing jobs@lexingtonma.gov, calling (781) 698-4590 or by visiting
the Human Resources Department. Resumes may be attached to the application form as
additional information, but cannot serve as a substitute for completing the required
application form.
CORI Screening required.
Application and cover letter must be received in the Town's Human Resource Department.
This position will remain open until filled with priority given to applications received by
Friday, March 15, 2024.
The Town reserves the right to modify the application deadline, and / or accept applications
after the deadline, to best serve the interest of the community.
After the deadline all applications will be reviewed and the most highly qualified candidates
will be invited to one or more interviews. All applicants will be notified of their standing in
the process as soon as a decision has been made regarding their individual application.
Individuals who need accommodations in order to participate in this process should contact
the Human Resources Department.
Questions regarding this hiring process should be addressed to the :
Human Resources Department
Town of Lexington
1625 Massachusetts Avenue
Lexington, MA 02420
781) 698-4590
Last updated : 2024-03-07
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