Import Coordination Manager jobs in Richland, WA

Job Summary

In this role, you will perform administrative duties that require proficiency, accuracy, judgement, initiative, discretion, and knowledge of protocol.

Your ability to anticipate problems and changing priorities will help bring efficiency and organization to your team.

Major Responsibilities :

• Acts as liaison between senior management and staff in coordinating business affairs.
• Assists manager with a moderate scope of decision-making activities
• Handles complex administrative items independently
• Provides support of a highly responsible and highly confidential nature
• Independently anticipates problems and changing priorities; alerts manager and may take action to adapt manager’s schedule / commitments accordingly
• Completes business independently, or refers to other staff, forwards the most important to the senior manager, and follows up to ensure action
• Duties require accuracy, judgment, a high degree of initiative, discretion, diplomacy, and knowledge of protocol
• Coordinates complex travel arrangements and travel itineraries; Prepares detailed expense reports using Concur or other expense report software as required
• Prepare and distributes notices, agendas, information packets, and meeting minutes. Schedules meetings, including board meetings, and coordinates materials.
• Analyzes and reports data and metrics from core processes.
• Perform special assignments of an analytical nature or the gathering of information.
• May be required to send documents to the client’s document management system and may develop and implement administrative operational procedures and guidelines

Education and Experience Requirements :

• Requires a minimum of 4-6 years of related experience
• Associate degree or related technical training preferred

Required Knowledge, Skills, and Abilities :

• Must be able to operate effectively in an extremely fast-paced, high-energy environment.
• Must be flexible and willing to shift gears and take on unexpected and / or unanticipated projects as needed.
• Must be proactive, have above average organizational skills, use individual initiative and follow assignments through to completion.
• Proven administrative capability including the ability to multitask while maintaining attention to detail and accuracy.
• Must be able to effectively deal with abstract and sometimes ambiguous situations in a positive manner and adjust quickly to changing priorities.
• Possess advanced leadership skills. Ability to provide direction to other personnel.
• Has specialized expertise, typically developed through a combination of job-related training and considerable work experience

Total Rewards / Benefits

For decades, Bechtel has worked to inspire the next generation of engineers and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive.

Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth.

Learn more at bechtel.com / total-rewards.

Diverse teams build the extraordinary :

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences.

This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably.

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At Bechtel, our employees enjoy a competitive total rewards package that includes comprehensive medical, dental, and vision plans, along with optional disability and supplemental insurance options, generous paid time off (160 hours annually, accrued 6.

16 hours per pay period), nine paid holidays, paid parental leave, discretionary bonuses, and a well-designed 401K plan with matching and profit-sharing components.

Shaping tomorrow together

Last updated : 2024-05-09