Import Coordination Manager manages operations and processes for scheduling, shipping/receiving, and documentation to import foreign goods and materials. Coordinates licensing, documentation, and payments. Being an Import Coordination Manager ensures compliance with all regulations and laws. Monitors schedules for potential delays and expedites and negotiates with shippers to resolve issues to ensure imported goods arrive on time. Additionally, Import Coordination Manager typically requires a bachelor's degree. Typically reports to a head of a unit/department. The Import Coordination Manager manages subordinate staff in the day-to-day performance of their jobs. True first level manager. Ensures that project/department milestones/goals are met and adhering to approved budgets. Has full authority for personnel actions. To be an Import Coordination Manager typically requires 5 years experience in the related area as an individual contributor. 1 - 3 years supervisory experience may be required. Extensive knowledge of the function and department processes. (Copyright 2024 Salary.com)
Role Description
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Position Title
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Import Coordinator
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Position Code:
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PUaA103N
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Department
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Customer Service
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FLSA
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Salaried Non-Exempt
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Shift
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General Shift
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Level/ Grade
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FE5
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Reports to
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Supply Chain Manager
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Location
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Decatur, AL USA
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Expectations
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An Import Coordinator is expected to stay up to date on US Customs Compliances, willingness to travel for inventory audits, conducting and/or facilitating self-audits, and partnering with Customer Service on all Trade Purchase Orders issued.
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Responsibility
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Understand and follow all policies, rules and guidelines relating to ESSH
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Always wear appropriate PPE as outlined in ESSH policies.
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Report every incident or injury to your immediate supervisor
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Participate in incident investigations
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Identify any risks to individuals, the environment or the site
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Questions situations, processes or procedures that appear unsafe or put the site at risk
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Recognizes unsafe work conditions created by other workers
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Review and/or upload DBF files and Shipping Advices. Review and upload all Shipping Documents
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Ensure 100% compliance with all US Custom regulations, including but not limited to CTPAT and ISA
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Assist with annual CTPAT and ISA audits
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Complete and fully reconcile all third-party warehouses Quarterly (paper) and Annual (physical) within the established timeline
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Assist with preparation and facilitation of quarterly Customs Compliance Committee meetings.
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Conduct 100% audit of Trade PO folders, which includes final shipping documents and brokerage documents (Entry Summary, broker invoice).
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Conduct quarterly review of all non-film imports P.O. folders (issued by Procurement Dept). Report findings and follow-up on pending required corrections
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Coordinate with PUSA AP on addressing Import Vendor invoices in a timely manner
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Work closely with logistics providers (freight forwarders, carriers, inland drayage) to ensure successful delivery of film imports.
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Container Tracking Report – Responsible for maintaining CTR with accurate and current information (update weekly min; daily as warranted)
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Ensure designated backup personnel are fully trained and have the ability to execute duties
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Various report preparation
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Presenting data to managers and senior leaders
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Coordinating with department supervisors and managers for compliance information
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Special projects and other duties as assigned
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Competencies
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Technical Expertise
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Proven ability to calculate, post and manage inventory reconciliations
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Proficiency in accuracy of work, ability to follow detailed instructions, and data entry
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Advanced knowledge of Microsoft Excel, Word & Outlook
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Behavioral
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Well spoken, able to speak clearly and concisely via phone
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Aptitude for professional written skills including good grammar and penmanship.
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Multitasking
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Aptitude for problem solving
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Training Requirements
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Continuous education on customs compliance and new requirements
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Ideal Incumbent profile
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Education
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High School or GED Required/ Bachelor’s Degree preferred
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Industry Experience
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Work experience in Global & Domestic Logistics, US Customs Compliance, Inventory Control, and Customer Service.
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0 Import Coordination Manager jobs found in Madison, AL area