IT Project Coordinator coordinates all IT projects and ensures company resources are utilized appropriately. Compiles project status reports, coordinates project schedules, manages project meetings, and identifies and resolves technical problems. Being an IT Project Coordinator identifies and analyzes systems requirements and defines project scope, requirements, and deliverables. Coordinates project activities and ensures all project phases are documented appropriately. Additionally, IT Project Coordinator requires a bachelor's degree. Typically reports to a supervisor or manager. To be an IT Project Coordinator typically requires 4 to 7 years of related experience. Contributes to moderately complex aspects of a project. Work is generally independent and collaborative in nature. (Copyright 2024 Salary.com)
Project Coordinator I
These duties included but not limited to the provision of:
• Employees and contractors joining and/or departing the project
• Collation, analysis and reporting of business metrics in support of department goals and objectives
• Generalist administrative duties in support of the PMO team.
Specific Accountabilities / Responsibilities:
• Participate in the creation of the On-boarding process and manual as part of program readiness
• Provide support for PMO employees and contractors – new employee onboarding and/or off boarding requirements
• Coordinate and own all on and off-boarding for all types of resources and coordinate with Project teams and project controller
• Coordinate local logistics in support of program activities
• Provide Expense Report support for Leads and above levels
• Responsibility for program email mailboxes – including scheduling of program-wide meetings
• Manage program SharePoint site and Teams access
Assists the team of professional and technical staff (Leads and above only) with their specific needs by:
• Provide support to visiting PMO team members through the coordination of meetings and required follow-up
• Arrange set up of venues/meeting rooms, provide ease of visitor experience by providing building access, visitor is knowledgeable of meeting room locations, support other general administrative requests, etc.
• Support Project Controls - Gathering and inputting data, variance reporting for a variety of cyclical budget documents and processes, e.g., annual and monthly budget reporting, etc.
• Preparation and modification of documents including letters, memos, reports, presentations, work orders as required. Produce communications and materials for distribution to stakeholders for ERP.
• Use judgment and initiative to communicate with internal stakeholders, clients and colleagues.
• Providing general administrative duties, e.g., draft correspondence, presentations, spreadsheets, report distribution; prepare expense accounts for signature; new equipment set up for offices, phones, office moves; book maintenance requests, work orders; order business cards; coordinating meetings, functions and special events; maintain office supplies, mail delivery.
• Track, code and route for appropriate approval all department invoices.
• Proactive problem solving of day-to-day challenges in work area
Required:
• Administrative certification or equivalent experience, e.g., spreadsheet/database management, accounting and business math, business communications.
• Minimum 3 years of progressively responsible and related experience in support of program management
• Preference given to candidate with experience supporting large-scale TIS programs.
• Proven communication, negotiation, and influence
• Excellent interpersonal skills with ability to collaborate with diverse work styles.
• Strong knowledge of related Microsoft Office Suite, company databases, enterprise structure and standard operating procedures; advanced computer skills
• Requires a high level of discretion, tact and diplomacy in dealing with internal and external contacts, and confidential or sensitive information.
• Strong organizational skills with the ability to prioritize work to support to multiple clienteles in a fast-past environment.
• Ability to make suggestions to streamline and continuously improve relevant systems and processes.
Preferred:
• Experience tracking project resources
• Experience with SharePoint creation and management
• Experience working with others on a global basis
• Strong analytical and strong problem solving skills - communicates in a clear and succinct manner and effectively evaluates information / data to make decisions, anticipates obstacles and develops plans to resolve, creates actionable strategies and operational plans.
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