Title: Development Coordinator
Department: Development
Reporting To: Manager of Philanthropy
Category: Full-time, Salary, Exempt
Salary: $40,000 - $45,000
Supervises: N/A
Job Purpose:
The Development Coordinator manages the organization’s fundraising/donor database, including overseeing timely processing and acknowledgment of donor contributions, maintenance of donor records, accurate reporting and production of mailing lists, and updates portfolios consistently. This individual ensures all monetary donations, in-kind gifts, memorials, services and products donated, are acknowledged and appreciated in a timely manner. This position supports all administrative needs of the development department.
KC Pet Project Expectations of Employee:
- Believes in the mission of the KC Pet Project (KCPP) and understands the lifesaving relationship between the main shelter and our offsite adoption centers.
- Treats animals humanely, with love and concern both on and off the job, and transmit these values to others.
- Adheres to all KCPP organizational policies and procedures.
- Adheres to all KCPP safety policies and reports injuries to chief development officer within 24 hours of injury.
- Makes a good appearance, positive attitude, and have the ability to deal tactfully and effectively with the public.
- Communicates regularly with the chief development officer about departmental issues.
- Demonstrates flexible and efficient time management and ability to prioritize workload.
- Participates in meetings with other KCPP personnel and shares ideas and suggestions designed to improve working conditions and the organization's ability to meet its development objectives.
- Can lift up to 50 lbs. long periods of standing, bending, and intermittent exposure to high noise levels.
- A willingness and enthusiasm for a continued state of learning in regards to animal welfare.
Essential Duties and Responsibilities:
- Database Management: Manages organization’s fundraising/donor database (Donor Perfect), including overseeing timely processing and acknowledgment of donor contributions, maintenance of donor records, accurate reporting and production of mailing lists, follows and creates standard operating procedures as needed for Donor Perfect management, and runs all reports needed from the CRM system to support development department initiatives. Solves problems related to data management, including importing donations and donor records from other online software (Classy, PetPoint, etc.) used to collect donations.
- Supports reconciliation of development and fundraising department totals with accounting department.
- Processes online donations and mailed donations; generates in-kind, donor and memorial acknowledgement letters on a weekly basis, and coordinates special donor recognition efforts such as Board thank you letters and Executive Director thank you letters.
- Provides support to the department regarding direct mail programs, fundraising events, etc. to track donations and results.
- Assists with developing and writing content for donor letters.
- Assists with major donor prospecting research and identification.
- Research potential grant sources, assists in creating grant proposals and tracks grant expenditures.
- Provide support to the department for the Loyal Companions monthly giving club and Love Always Society.
- Respond to all calls and emails received by the development department and exercise judgment in deciding to elevate issues from that correspondence to the chief development officer.
- Other duties as assigned by the department manager.
Job Qualifications:
- 1-2 years of development experience
- Bachelor’s degree and/or equivalent experience
- Proven written, oral, and computer skills (Donor Perfect experience strongly preferred)
- Ability to track multiple prospects & donors
- Strong communication & organizational skills with the ability to convey how a donor’s generous gifts positively impact the mission of KC Pet Project
- Ability to speak with donors in a professional manner to express gratitude for their gifts
- Ability to maintain confidential information
Working Conditions:
Most functions will be performed at the KC Campus for Animal Care. Potential exposure to zoonotic diseases, high noise levels, extreme temperatures, hazardous chemicals, and sharp objects. Must be able to lift up to 50lbs, sustain long periods of standing, bending, stooping, reaching and animal handling and restraint for various activity levels of animals in an animal shelter-type setting. Must be able to sit for up to eight hours, with breaks. Must be able to perform computer work and data entry up to eight hours per day.
We ask you to assess your personal ability to effectively manage and navigate the emotional aspects of animal welfare before applying
Time Required:
Full-time, 40-hours per week. This position will typically be Monday through Friday, 8 hours per day (with flexible start time between 8AM and 10AM). However, there will be an expectation of evening and weekend support of development department events as needed.
Please submit a letter of interest and resume to http://kcpetproject.org/careers. No phone calls please.
This job description is not intended to be an exhaustive list of all duties, responsibilities, skills, efforts or working conditions or qualifications associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise or to require that other or different tasks be performed when circumstances change, for example, emergencies, changes in personnel, workload, or technological breakdowns in departments.