IT Project Coordinator jobs in Bend, OR

$23-$27 per hour - Part Time

Caring for Others — part of Caring for Family of Companies — is seeking a skilled IT Coordinator dedicated to unparalleled professionalism, system set-up maintenance and troubleshooting, and data security.

Who You Are

At Caring for Family of Companies, we pride ourselves on cultivating a team of compassionate, driven Staff members who embody our mission of providing the highest caliber of care to Clients across our numerous regions. We seek out people who are:

- Driven by an inner sense of purpose to impact others

- Driven by a collaborative, whatever-it-takes, get-it-done, proactive mindset

Who We Are

In 2007, Caring for Family of Companies began its journey to provide exceptional in-home care to aging adults and those with disabilities. To achieve this goal, we rely on our highly dedicated and skilled Staff members, who keep us operating across locations. As a family-owned and family-focused company, we are dedicated to creating a supportive work environment and valuable careers for both our Administrative Teams and Caregivers.

We’re proud of our tight-knit team that furthers our mission to make a difference in the lives of those we serve. Learn more about how we’re raising the bar in new ways at: https://www.youtube.com/watch?v=9RuitZ9CoKk.

Scope of Duties

At Caring for Family of Companies we look for people with a nurturing spirit and a genuine desire to support and care for others. In this role, you can expect some or all of the following duties:

PROGRAM EXPERTISE ACCOUNT MANAGEMENT LICENSE / SYSTEMS UTILIZATION 

• Microsoft 365 and Microsoft Office Suite Account Management 
• Sharepoint Account Management 
• Printing Program Account Management  
• Cost and Utilization Analysis of All IT and Systems Programs and Contracts 

 IT EQUIPMENT PURCHASING ASSET INVENTORY EMPLOYEE ACCESS 

• Equipment Ordering, Set Up, and Shipping - inc. phones, computers, printers, locks, digital keys, cords, etc 
• Equipment Inventorying, including maintaining a database of all tech inventory, including serial numbers 
• Equipment Maintenance, including coordinating with outside vendors 
• Equipment Troubleshooting - ex: phones, computers, printers, etc
• Working knowledge of Netsuite, Celigo, Microsoft 365 and Azure 
• Production of Training and How-To manuals for employee use and understanding 
• New Employee Tech Onboarding Set Up and Trainings, including: 
• Set up Company Project Management Accounts
• Set up Phone, Phone Trees, Ring Groups, VOIP, Voicemail and Phone Extension
• Set up Email/Outlook, Email Groups, Login/Passwords
• Set up Laptop w/ Pre-Installed Fonts and Platforms
• Set up Digital Property Keycard Access 
• Programming Laptops 

 DATA PROTECTION SYSTEM SECURITY 

• Facilitate weekly communications, summarizing project status, needs, updates …
• Create secure infrastructure for IT department, including: 
• Assisting with Shared Drive/IT Company Migration  
• Assisting with Security and Protections for Company Files/Server 
• Create IT department policy and procedures for: 
• Saving to Server including File Naming 
• Backing Up Files 
• Use of Technology and Company Property/Equipment 
• Login and Password Security 
• Phishing Scams, Foreign Attachments, etc 
• Protecting Assets from weather, theft, etc… 
• Hardware and software restrictions on computer devices
• Work with outside vendors to streamline and optimize IT functionality, including:
• Web hosting and platform management 
• Wireless internet optimization 
• Build Infrastructure for future growth of IT department, including:  
• Maintain vendor list with all pricing, contracts, contact info, service scope, etc… 
• Maintain staff director, revising and updating as needed 
• Assist in providing asset security, including developing hardware and software restrictions on computers/devices 
• Weather and safety preparation and environmental modifications (as needed)
• Coordination with landlords of local branches as needed 
• Errands, purchasing, and property procurement as needed (including: post office, hardware, outside vendors)