IT Procurement Administrator jobs in Lynchburg, VA

About Longwood University:

A comprehensive university with a strong liberal arts foundation, Longwood has a distinctive mission to develop citizen leaders who are prepared to make positive contributions to the common good of society. Founded in 1839, Longwood is the third-oldest public university in Virginia.

Longwood is part of the proud tradition of higher education in the Commonwealth of Virginia. Roughly one hour's drive from Charlottesville, Lynchburg, and Richmond, Longwood is located in the historic two-college community of Farmville. Longwood currently has approximately 4,300 undergraduate and graduate students and 39,000 alumni. It maintains affiliations with the neighboring Robert Russa Moton Museum of civil rights history and the Longwood Center for Visual Arts, a nationally accredited university art museum. A member of the Big South Conference, Longwood competes at the NCAA Division I level.

Job Description:

Longwood University invites qualified applicants to apply for the position of Buyer Specialist/Contract Administrator / Procurement Officer II (00504). This position performs advanced level, complex procurement services, such as formulating term contracts for volume goods and services and administering those contracts. The Buyer Specialist/Contract Administrator / Procurement Officer II reviews and evaluates contracts to include compliance administration, investigates vendor and customer complaints, and administers bid and contract processes, RFP and IFB specification development. This position assists the Materiel Management Director with pre-bid and pre-proposal conferences, bid openings, oral presentations, contract negotiations, and issues contracts.

RESPONSIBILITIES:

• Conduct a variety of procurements ranging from routine to complex
• Develop specifications, publish solicitations, and administer the bid to contract process
• Develop and prepare invitation for bid (IFB), request for proposals (RFP) and other procurement methods
• Conduct contract administration and compliance in accordance with the policies and laws of the Commonwealth of Virginia
• Investigate vendor and customer complaints and identify solutions
• Serve as primary system administrator for the institution's contract tracking system
• Maintain files, monitor vendor performance, conduct contract reviews, and issue contract modifications as needed
• Formulate and administrate term contracts for volume goods and services
• Promote the institution's use of Small, Women-Owned and Minority Owned (SWaM) businesses in regard to supporting the Commonwealth of Virginia's SWaM Initiative
• Serve as a resource in managing the institution's Risk Management Program
• Provide assistance with pre-bid and pre-proposal conferences, bid openings, oral presentations, and contract negotiations as needed
• Review and update the Division of Risk Management's VAPS system, as necessary
• Other duties as assigned

Requirements:

EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES:

• High school graduate or equivalent required
• Procurement experience
• Considerable knowledge of and experience with routine to complex procurement principles, practices and methods of procurement for a wide variety of goods and services
• Knowledge of Commonwealth of Virginia (COV) procurement rules, policies, and procedures contained in: Virginia Public Procurement Act, COV Purchasing Manual for Institutions of Higher Education and Their Vendors, COV Construction and Professional Services Manual, Commonwealth Accounting Policies and Procedures, Rules Governing Procurement of Goods, Services, Insurance and Construction by a Public Institution of Higher Education of the Commonwealth of Virginia
• Considerable knowledge of the components of a contract and ability to develop comprehensive contract documents
• Ability to interpret and apply an array of contractual terms, conditions, and contract language
• Experience conducting effective competitive and non-competitive negotiations
• Proposal preparation, bid preparation, and general contract administration experience
• Strong verbal and written communication skills
• Demonstrated ability to work effectively as a team member and independently
• Demonstrated ability to effectively utilize computer hardware and software including proficiency in Microsoft Office
• Ability to multitask, prioritize tasks, and be organized
• Strong organizational and customer service skills
• Experience with and knowledge of automated e-procurement systems
• Knowledge and experience with the Commonwealth of Virginia's e-procurement system (eVA) preferred
• Virginia Contracting Officer (VCO) certification, Certified Professional Public Buyer (CPPB) certification, or other nationally recognized procurement certification(s) preferred

Additional Information:

This is a full-time, classified, exempt position in a pay band 5. A successful criminal background investigation is required. AmeriCorps, Peace Corps, and other national service alumni are encouraged to apply.

Commonwealth of Virginia benefits accompany this position to include:

• State health and dental benefits & flexible spending accounts
• Paid leave (which may include sick leave, personal leave, annual leave, etc.), and 13 holidays
• Retirement savings plans (some with limited employer match available (VRS))
• Life & Long-Term care insurance
• Employee Assistance Program
• Employee discounts for various services, including Verizon.
• Educational benefits for most employees
• Fitness Center membership less expensive than most

In compliance with the Americans with Disabilities Act (ADA), Longwood University will provide, if requested, reasonable accommodations to applicants in need of accommodations in order to provide access to the application and/or interview process. You are not required to note the presence of a disability on your application. If, however, you require accommodations in the application and/or interview process, please contact the Office of Human Resources at 434-395-2074 or humres@longwood.edu.

Per CFR: Title 34, the Title IX Coordinator's contact information can be located through this link http://www.longwood.edu/titleix/.

A diversified workforce is an important part of our strategic plan. EOE/AA

Application Instructions:

Review of applications will begin immediately. Position will be posted a minimum of five business days, position posted 8/22/2023. To apply for this position, qualified applicants must complete the online application and attach a resume, cover letter, and/or other documents.