IT Procurement Administrator jobs in Arlington, VA

Procurement Administrator

• Collect and analyze performance metrics to identify trends and areas for process improvements.
• Ensure purchasing policies and procedures are adhered to.
• Own lifecycle management of administrative tasks regarding vendor management, including Statement of Work, Terms and Conditions, project quotes, government cost approval, PR/PO issuance, issuance of authorization to proceed, vendor work schedule tracking, open invoice tracking, invoice follow-up, vendor issue follow-up, and resolution, vendor invoice review and first-level approval or rejection, follow-up on rejections through proper payment, and as necessary purchase card transactions and records management.
• Exercise discretion and independent judgment concerning matters of financial significance to procurement-related activities.
• Own the position and act with authority.
• Manage time according to priorities dictated by contract requirements and policies.
• Communicate with the supervisor for all areas in which the Procurement Administrator feels additional training is needed or would be prudent.
• Interface with vendors, contracts, Program Management Office, Strategic Business Unit, and government personnel
• Audit documents for completeness and compliance with contract requirements and policy.
• Prepare and process purchase requests/purchase orders for repairs, consumables, and equipment, ensuring thorough and complete purchase and inventory records of all purchased goods and services by purchasing the policy.
• Negotiate prices, terms, schedules, and other provisions of purchase orders and acquisition contracts, including terms and conditions for purchases, promptly.
• Develop and maintain a strong partnership with vendors.
• Preparation and proactive management of Basic Ordering Agreements (BOAs), including the writing of Statements of Work (SOWs), modifications, and option year executions.
• Market research to identify vendors or subcontractors.
• Manage financial records for PR and BOA purchases.
• Work with other Chenega units and with Operations Managers for validation of invoices.
• Execute vendor invoice processing in compliance with business process service level agreements.
• Ensure compliance with internal purchasing policies including receipt of all required requisitions with approvals.
• Develop and maintain procurement-related processes and data retention mechanisms according to IAW ISO 9001:2015 standards.
• Research and resolve purchasing issues, disputes, terms/conditions, etc.
• Initiate and execute purchase order closeout.
• Process RMAs as required.
• Coordinate vendor evaluations as required.
• Forecast procurement needs.
• Identify procurement risks and potential solutions to program and operations management as well as the company PMO.
• Participates in Process Improvement activities.
• Perform training to operations staff on changes to procurement policies or procedures.
• Other duties as assigned.

• High school diploma or GED required
  • College degree is highly preferred
• 3 years of experience managing multiple vendors, including managing lead time, shipment tracking, and invoice processing
• 5 years of relevant work experience including:
  • Business
  • Logistics
  • Accounting structure
  • Inventory revenue forecasting
• General knowledge of the federal government contracting environment, FAR, and Contractor Purchasing System Review (CPSR) is required
• Buying or supply chain management experience
• CBP Background Investigation required.

• Lean Six Sigma Greenbelt preferred.
• Underlying knowledge of business and contracts preferred.
• Excellent writing skills, including grammar and spelling a must.
• General knowledge of basic purchasing procedures, including BOAs, PRs, etc. is required for the position.
• Strong skills in organizing, and managing time across multiple time zones, tasks, and customer needs.
• High attention to detail.
• Must have the ability to work both independently and in a team environment.
• Must be able to occasionally work nights and weekends as required to satisfy Priority 1 contract requirements or for purposes of completing financial reporting/forecasting tasking.
• Knowledge of government acquisition laws, regulations, and guidelines is needed to successfully execute this position.
• Must have advanced working knowledge of a variety of computer software applications in word processing, spreadsheets, presentation software (MS Word, Excel, PowerPoint), and Outlook.
• Experience with Costpoint and Maximo highly preferred but will train.
• Knowledge of Maintenance, Repair, and Logistics (MR&L) support is highly preferred but will train.
• Ability to work rapidly in a multitasking environment and adapt at any given time according to changing priorities, shifting between independent work and teamwork as needed.
• Ability to prioritize and re-prioritize on the fly.
• Ability to understand the impacts of procurement on operations, dedication to working as a team with the operations group, and to be able to judge or justify vendor costs as “fair and reasonable” to the government COR and Contracting Officer.
• Ability to perform duties with minimal errors.
• Ability to accept both critical and constructive feedback as a personal learning opportunity.