IS Operations Coordinator jobs in Madison, WI

WELLS: A CAREER WORTH BUILDING

Wells is one of the largest prefabricated building solution providers with locations across the central U.S., providing meaningful work in many different regions. We are a family-owned company that has celebrated 70 years of success. 

At the end of the day, we are a team of creators. Our 1,300 employees across the U.S. play an important role as catalysts, constructors, and community members. They are committed to reducing risk, building confidence, and deliberately planning for partners’ success — from vision through construction and beyond.

Every day, more architects, engineers, contractors, developers, and owners specify Wells precast building components for their construction needs and with this continued success, we are looking to hire a motivated self-starting Operations Coordinator to join our team. The right candidate must be a problem-solver, have strong communication skills, and also be willing and ready to learn. 

General Description: The Operations Coordinator is responsible for supporting various facets of our operations, human resources, and safety departments to ensure smooth functioning and adherence to regulatory standards.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

Operations Support:

• Assist in coordinating daily operational activities, including inventory management, production scheduling, and logistics coordination.
• Collaborate with different departments to streamline processes and optimize efficiency.
• Generate reports and analyze data to identify areas for improvement in operational workflows.

HR Assistance:

• Support HR functions such as recruitment, onboarding, and offboarding processes.
• Maintain employee records and ensure compliance with HR policies and procedures.
• Assist in organizing employee training sessions and employee engagement initiatives.

Safety Compliance:

• Assist in the implementation and monitoring of safety programs to ensure compliance with regulatory requirements.
• Conduct regular safety inspections and audits to identify potential hazards and address safety concerns.
• Assist in the development of safety policies and procedures and ensure employee awareness and adherence.

Administrative Duties:

• Provide administrative support to various departments, including scheduling meetings, client engagement, preparing documents, and handling correspondence.
• Maintain organized filing systems and ensure accurate documentation of operational, HR, and safety records.
• Assist in budget tracking and expense management for relevant departments.

EDUCATION, SKILLS, AND ABILITIES REQUIRED:

• Previous experience in a manufacturing or construction environment, with exposure to operations, HR, and/or safety functions, is highly desirable.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams.
• Proficiency in MS Office suite and experience with HRIS and ERP systems preferred.
• Knowledge of safety regulations and best practices in a manufacturing setting is a plus.
• Attention to detail and an initiative-taking attitude towards problem-solving.

PHYSICAL REQUIREMENTS/ ADA ESSENTIAL FUNCTIONS:

• Ability to sit or stand for extended periods of time.
• Manual dexterity and hand-eye coordination for typing, filing, and using office equipment.
• Visual acuity and ability to read small print.
• Hearing acuity and ability to communicate effectively with others.
• Ability to lift and move office supplies and equipment.
• Mobility and ability to move around the office as needed.

WORKING CONDITIONS:

• Moderate risk of exposure to unusual elements.
• Moderate risk of safety precautions.
• General office environment with moderate exposure to the production environment.

This position profile identifies the key responsibilities and expectations for performance. It cannot encompass all specific job tasks that an employee may be required to perform. Employees are required to follow any other job-related instructions and perform job-related duties as may be assigned by his/her supervisor.

Wells is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, disability, or protected Veteran status.

Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.